County of Alameda

DESCRIPTION

Under general direction, to plan, organize, coordinate and direct the fiscal, accounting, and budgetary operations of the General Services Agency providing financial expertise and consultation to management; to serve as liaison to the Auditor Controller and other County departments; to design proper accounting and fiscal systems and procedures; and to perform other related duties.

DISTINGUISHING FEATURES

This is a one position class located in the Financial Management Division of the General Services Agency reporting to the Assistant Agency Director. This class is distinguished from other financial and accounting classifications by the uniqueness of the accounting functions assigned to this Division. The incumbent must be knowledgeable in Internal Service Funds (ISF), General Fund operations, and commercial (accrual) accounting. Also, it is one of the few positions assigned the responsibility for making BACIS (Budgeting and Accounting Information System) entries outside of the Auditor Controller's office. The incumbent works directly with Department Heads, the Assistant Director, and Director of General Services Agency.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Plans, designs and coordinates accounting, payroll and budgetary procedures including payables, billing and receivables, cost accounting, and general accounting; supervises staff in preparation of accounting reports, analysis and financial statements for management.

2. Analyzes business proposals/bids and related financing for major County transactions (ranging from a million dollars or more) such as energy conservation systems, telecommunications systems, and other projects as needed; prepares financial information for County contracts with outside businesses; establishes accounting systems to record business transactions for County undertakings.

3. Directs preparation of all Agency budgets and forecasts; designs financial data gathering presentation systems; advises the Agency Director on the annual budget and quarterly forecasts; develops budget justifications and analysis to County Administrator's office; monitors budgets and forecasts; communicates with County departments to improve service level requirement forecasts.

4. Studies GSA services rendered to County and non county agencies; develops logic for allocating costs of Internal Service Funds (ISF) to user agencies; analyzes and justifies the resulting rate structure; allocate ISF cost to all County departments; reviews General Services Agency's Annual Cost plan with Director/Assistant Director for submission Auditor Controller's office; documents resulting ISF rate structure for submission to State Controller via the Auditor Controller.

5. Plans, designs, implements and maintains proper accounting, internal control and fiscal systems and procedures to safeguard County assets; serves as liaison with Auditor Controller, Treasurer, Information Technology Department and other County departments to identify system requirements for accounting; analyzes financial data and prepares reports to assist Assistant Director in special projects such as cost benefit analysis, project feasibility and operations performance; prepares or supervises preparation of various cost reports to outside agencies.

6. Responds to audit examinations and recommendations from County, State, and Federal agencies, including the Grand Jury, Internal Revenue, U.S. Department of Energy, and the State Controller's Office; files claims for refunds from state and federal agencies; interprets federal, state and local laws, codes and industry standards and conventions to advise GSA and County management.

7. Oversees the investment of County funds held in escrow and/or reserve; coordinates with other County departments to complete financial transactions between departments or agencies; supervises collection of payments and debt services from other jurisdictions.

MINIMUM QUALIFICATIONS

Either I

Education:

Possession of a Bachelor's Degree from an accredited college or university with a major in accounting, business administration, finance, public administration, or a closely related field that included course work in general and cost accounting;

AND

Experience:

The equivalent of four years of full-time management experience involving financial analysis and accounting. At least two years of the required experience must include the supervision of professional staff in financial analysis and accounting.

Or II

Experience:

The equivalent of eight years of full-time management experience involving financial analysis and accounting. At least two years of the required experience must include the supervision of a professional staff in financial analysis and accounting.

License:

Must possess a valid California Motor Vehicle Operator's license.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Principles of accounting including governmental, general cost accounting and internal controls.
• Budget preparation, documentation and monitoring.
• Financial analysis including cash flow, discounting and net present value.
• Computer use and applications relating to financial analysis and accounting.

Abilities:

• Financial analysis.
• Computer financial/accounting applications.
• Analysis and problem solving.
• Management control.
• Decision-making.
• Planning and organization.
• Written communications.
• Oral communications.
• Leadership.
• Interpersonal sensitivity.
• Adapting to stress.

CLASS SPEC HISTORY

TAT:pb
4/90
SA:dhb
2/98
1131H.wpf
co updated 5/10/00
Old doc. name 1131h.wpf under Jobspecs/Oldspecs
New doc. name 0158.doc under Jobspecs/Newspecs
csc date: 3/18/98

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.