County of Alameda

Division Chief, Auditor (#0160)

Bargaining Unit: Unrep - General Mgmt (U15)
$74.23-$90.08 Hourly / $5,938.40-$7,206.40 BiWeekly /
$12,866.53-$15,613.87 Monthly / $154,398.40-$187,366.40 Yearly

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DESCRIPTION

Under general direction, the Division Chief, Auditor develops, organizes, administers and direct the activities of a centralized Auditor-Controller/Clerk-Recorder Division that has countywide impact and responsibility. In this capacity the Division Chief, Auditor is responsible for the supervision and performance evaluation of staff; the coordination of subordinate activities with other senior managers in the Agency; ensuring the consistency of goals, policies, technical and administrative procedures and management direction; and performing other related work as required.

These senior leadership positions design, implement and administer major countywide programs and financial systems; implement and provide oversight to countywide fiscal, accounting and recording policies, in compliance with current technology, governmental accounting standards, laws, regulations, and County governance; provide highly responsible and complex financial consultation and support the departmental and County senior managers and executives; and perform work as required. These positions are also responsible for preparing Alameda County’s annual financial reports, managing audits of countywide programs, managing public arts programs and arts acquisitions, and directing divisions that perform centralized functions for Alameda County.

DISTINGUISHING FEATURES

Positions in the classification of Division Chief, Auditor have full responsibility for the overall planning, direction and coordination of activities for assigned divisions and projects including direct policy control that has impact countywide. General direction is received from the Auditor-Controller/Clerk Recorder, Chief Deputy Auditor and/or Assistant Controller(s). Positions in the class of Division Chief, Auditor differ from those in the middle management class of Principal Auditor in that the former serves as a key member of the Executive Management Team which develops implements and evaluates Agency and countywide policies, programs, and procedures; whereas members of the latter class are responsible for day to day administration and supervision and do not have such responsibility or authority.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Manages major functional areas of the Auditor-Controller/Clerk-Recorder Agency with countywide scope and significance and directs and oversees the staff, programs and activities of one of the following divisions: auditing, cost accounting, property tax analysis, grants and joint powers agreements, general accounting, financial reporting, disbursements, central payroll, budgets, arts commission, central collections and clerk-recorder.

2. Directs the preparation, analysis and administration of the County budget; manages coordination of budget data received from the County Administrator, County departments and Special Districts; compiles data, prepares reports and makes recommendations of countywide significance on the technical accounting aspects of budget preparation and control.

3. Develops and writes procedures pertaining to new or revised policies with countywide impact. Gives presentations on new or revised policies, systems and procedures to various levels of County Administration and Agencies/Departments.

4. Oversees the accurate and timely preparation of the Comprehensive Annual Financial Report (CAFR) and other annual financial/budget reports in compliance with GASB pronouncements and the reporting requirements of the Government Finance Officers Association. Evaluates reporting changes to address new GASB pronouncements and changes implemented by legislative mandates.

5. Determines the scope and character of audit programs and implements and reviews them through subordinate staff.

6. Oversees the preparation of the countywide indirect cost plan; advises on and implements modifications to existing accounting practices of countywide impact.

7. Coordinates and/or participates in the revision, development and implementation of countywide financial accounting, collection, audit property tax, arts program or recording systems and procedures for the Auditor-Controller/Clerk-Recorder Agency, County departments and special districts.

8. Partners with department heads, officials from other government agencies and other interested parties and leads the development, modification and implementation of countywide financial accounting, collection, audit property tax, arts programs or recording policies, practices and methods or matters related to the County's audit, tax, collection, recording or arts programs in support of County executives and their staff; represents the Auditor-Controller/Clerk-Recorder as required on statewide policy making committees.

9. Interprets and presents applicable codes and ordinances, changes in laws and federal and state regulations and any other County policies and procedures relating to the Auditor-Controller/Clerk-Recorder Agency to public officials, agency/department heads, managers, employees, labor representatives, and the general public.

10. Participates in the selection of key personnel; is responsible for training and performance management of supervisory, professional, and support staff; prepares and participates in completing staff performance evaluations and makes and/or recommends and reviews subordinate managers’ recommendations on staff retention, assignment, discipline and promotion.

11. Demonstrates knowledge of, and experience with, applicable professional/technical principles and practices, countywide and departmental procedures/policies, and federal and state rules and regulations. Develops proposals for new legislation or regulations and works with County legislative analysts and legislators to realize the adoption and implementation of the same.

12. Serves as a member of the Auditor-Controller/Clerk-Recorder Executive Management Team and partners with other senior managers by participating in various countywide strategic and workforce planning activities associated with Auditor-Controller/Clerk-Recorder functions and disciplines.

13. Assists in the development and ongoing review of the annual budget for assigned division(s); performs complex Auditor-Controller/Clerk-Recorder related research and studies to support organizational change initiatives; and prepares various and highly complex reports related to countywide auditing services.

14. Oversees the acquisition, conservation, maintenance, and preservation of works of public art and demonstrates knowledge of the principles and practices of accessioning, appraisal, and collection management.

15. Surveys and maintains inventory of public art; oversees the rotation of the County’s art collection.

16. Prepares and delivers presentations and represents the County of Alameda before the Board of Supervisors, diverse community, regional business and governmental groups; and statewide and regional committees/task forces influencing matters related to the Auditor-Controller/Clerk-Recorder Agency and the County.

17. Prepares complex analytical, budget, and statistical reports in all areas of the Auditor-Controller/Clerk-Recorder Agency, as assigned.

18. Plans, administers and oversees staff and complex professional services for the Management Services Division of the Auditor-Controller/Clerk-Recorder Agency including budget reporting, personnel and payroll, affirmative action, purchasing, contracts management, building management, and safety.

MINIMUM QUALIFICATIONS

Either I

Possession of a Bachelor’s degree from an accredited college or university (180 quarter units or 120 semester units). Concentration in accounting, business administration, finance or a closely related field is desired.

And

The equivalent of three years of full-time experience as a Principal Auditor, Financial Officer, or in an equivalent or higher level classification; or four years as a Senior Supervising Auditor, or in an equivalent or higher level classification in the Alameda County Service classified service (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts), preferably with responsibility for supervision of professional level accounting, auditing, collections, or recording staff.

The equivalent of five years full time experience in a professional accounting, auditing, or administrative position. At least three years of the required experience must include supervising the work of others.

Or II

The equivalent of nine years increasingly responsible full-time managerial experience in an administrative, auditing, accounting, collections, recording and/or fiscal capacity. At least three years of the required experience must include supervising the work of others.

Or III

Any combination of education from an accredited college or university and relevant experience as described above in patterns I, or II. At least three years of the required experience must include supervising the work of others.

Substitution:

Possession of a master’s degree from an accredited college or university or a California issued CPA license (Certified Public Accountant) may be substituted for two (2) years of the work experience in pattern I, or II.

License:

Possession of a valid California Motor Vehicle Operator’s License.

Special Requirement:

Employees may be required to provide own means of transportation to and from work assignments.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

General and governmental accounting principles and practices; generally accepted auditing standards, including governmental auditing; GASB pronouncements.
Applicable state, federal and local government laws and regulations influencing County financial, collections, public arts program or recording operations.
Principles and practices of project management, systems analysis and public administration.
Management principles, including strategic work planning, employee supervision and resource allocation.
Principles and practices of arts administration, planning, management and evaluation.
Contract negotiation and administration.
Principles and practices of grants management.
Community resources, networking and coalition building.
Effective public speaking and presentation.

Ability to:

Interpret and apply general governmental accounting principles and practices, as well as GASB pronouncements.
Utilize generally accepted auditing standards, including governmental auditing.
Plan, organize and direct a complex financial, collections, public arts, property tax or recording systems, operations and programs.
Plan strategically, establish guidelines and set priorities.
Interpret and apply legal and administrative concepts to governmental finance, auditing, collections or recording systems.
Analyze data and situations accurately and adopt effective courses of action.
Use computer applications related to work.
Organize and supervise the training and work of professional, technical, and clerical staff.
Establish and maintain cooperative relationships with those contacted in the course of work.
Prepare comprehensive and highly complex financial or audit reports and related written communications.
Communicate clearly and effectively, both verbally and in writing.
Prepare presentations, and speak and present to large or small groups.
Successfully develop, control, and monitor departmental budget and expenditures.
Manage large-scale public art projects.
Establish and maintain cooperative working relationships with the Board of Supervisors, County Administrator’s Office, artists, community representatives, and department heads.
Work effectively with diverse communities.
Demonstrate interpersonal sensitivity.

CLASS SPEC HISTORY

0160h.doc

JKQ 11/96

Revised 6/97 JKQ:cla

co:updated 4/17/00

CSC Date: 6/25/97

SG:cs Revised 8/17/10

CSC Date: 9/8/10

AM:kl Revised 9/19/18

CSC Date: 10/10/18

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*:

For your Health & Well-Being

Medical – HMO & PPO Plans
Dental – HMO & PPO Plans
Vision or Vision Reimbursement
Share the Savings
Basic Life Insurance
Supplemental Life Insurance (with optional dependent coverage for eligible employees)
Accidental Death and Dismemberment Insurance
County Allowance Credit
Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
Short-Term Disability Insurance
Long-Term Disability Insurance
Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
Employee Assistance Program

For your Financial Future

Retirement Plan - (Defined Benefit Pension Plan)
Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

12 paid holidays
Floating Holidays
Vacation and sick leave accrual
Vacation purchase program
Management Paid Leave**
Catastrophic Sick Leave
Pet Insurance
Commuter Benefits Program
Guaranteed Ride Home
Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
Employee Discount Program (e.g. theme parks, cell phone, etc.)
Child Care Resources
1^st United Services Credit Union

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.