County of Alameda

DESCRIPTION

Under general direction, to plan, organize, coordinate and direct the fiscal, accounting, budgetary and revenue-generating operations of a county department/agency; assist and advise the agency director on financial matters relating to internal service fund budgets, cost recovery and capital projects financials, to provide financial expertise and consultation to management; to serve as liaison to the Auditor's Agency and other county departments; to design proper accounting and fiscal systems and procedures; and to perform other related duties as assigned.

DISTINGUISHING FEATURES

This class is located in the General Services Agency and reports directly to the Director, General Services Agency. The incumbent of this position is responsible for a wide variety of supervisory, fiscal, contract administration, payroll and business management responsibilities in the department/agency wide budget preparation and management process, whose results impacts all County agencies/departments. The incumbent has responsibility for preparation and analysis of capital projects and financial plans, preparing multiple internal service fund (ISF) budgets for county department agencies, establishment of rates, fees and costs for ISF services or leases of facilities, administration of related financial contracts, fiscal planning and compliance, reporting and auditing.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Plans, designs and coordinates accounting, payroll and budgetary procedures including petty cash funds, payables, billing and receivables, cost accounting, and general accounting; supervises staff in preparation of accounting budget and finance reports, analysis and financial contracts and cost allocation statements for management.
2. Analyzes business proposals/bids and related financing for major County transactions, such as energy conservation systems, telecommunications systems, facility upgrades, replacement or new construction and other projects as needed; prepares financial information for County contracts with outside businesses; determine function and need and sources of funds; establishes accounting systems to record business transactions for County undertakings.
3. Directs preparation of all Agency budgets and forecasts; designs financial data gathering presentation systems; review and make recommendations on budget policies and fiscal control activity; advises the Agency Director on the annual budget and quarterly forecasts; develops budget justifications and analysis to County Administrator's office; monitors budgets and forecasts; prepares financial statements, reports, summaries, charts and related materials for management use, and prepares fiscal and statistical data for reports to various agencies; communicates with County departments to improve service level requirement forecasts.
4. Studies services rendered to County and non county agencies; develops rates and allocating costs to customers and/or departments; gathers and analyzes data and statistics such as operational costs, historical profit/loss, cost allocation variances, and justifies the resulting rate structure; reviews department/agency's Annual Cost plan with Director/Assistant Director for submission to the Auditor Controller's office; documents resulting ISF rate structure for submission to the State Controller via the Auditor Controller.
5. Plans, designs, implements and maintains proper accounting methods and procedures, internal control and fiscal systems and procedures to safeguard County assets; serves as liaison with Auditor Controller, Treasurer, Information Technology Department and other County departments to identify system requirements for accounting; analyzes financial data and prepares reports to Director on special and capital projects such as cost benefit analysis, project feasibility, operations performance; prepares capital projects cash flow analysis, monitors capital projects expenses, revenues and supervises loan draws; prepares or supervises preparation of various cost reports to outside agencies.
6. Responds to audit examinations and recommendations from County, State, and Federal agencies, including the Grand Jury, Internal Revenue, U.S. Department of Energy, and the State Controller's Office; files claims for refunds from state and federal agencies; interprets federal, state and local laws, codes and industry standards and conventions to advise GSA and County management.
7. Oversees the investment of County funds held in escrow and/or reserve for capital projects; coordinates with other County departments to complete financial transactions between departments or agencies for capital projects; monitors federal and state funding and grant funding reimbursements; supervises collection of payments and debt services from other jurisdictions.
8. Oversees the invoicing of customers, either directly or through staff, conducts audits of financial statements, cash funds and Agency operations.
9. Provides trainings to customers on rates and budget development, financial reporting and management of costs.

MINIMUM QUALIFICATIONS

Either I
Education:

Possession of a Bachelor's Degree from an accredited college or university with a major in accounting, business administration, finance, public administration, or a closely related field that included course work in general and cost accounting;

AND
Experience:

The equivalent of four years of full-time management experience involving financial analysis and accounting. At least two years of the required experience must include the supervision of professional staff in financial analysis, budgeting and accounting.

Or II
Experience:

The equivalent of eight years of full-time management experience involving financial analysis and accounting. At least two years of the required experience must include the supervision of a professional staff in financial analysis and accounting.

Completion of the Alameda County Management Academy “Management and Supervision Certificate Program” may substitute for six (6) months of the required qualifying experience.
License:

Must possess a valid California Motor Vehicle Operator's license.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• Principles of accounting including governmental, general cost accounting and internal controls.
• Budget preparation, accounting and cost allocation..
• Financial analysis including cash flow, discounting and net present value.
• Computer use and applications relating to financial analysis and accounting.
• Management principles and practices including employee supervision.
• Budgetary, contract and grant administration and financial recordkeeping and reporting practices.
• Practices and techniques of financial analysis.


KNOWLEDGE AND ABILITIES

Ability to:

• Perform Financial analysis.
• Work with automated financial/accounting applications.
• Analyze and establish policies and procedures to ensure efficient operations.
• Provide effective leadership and Management control.
• Compile and review data, analyze reports to make decisions.
• Plan, organize and work effectively with senior management and various executive staff.
• Communicate orally and in writing to present extensive and detailed information.
• Exercise leadership.
• Demonstrate interpersonal sensitivity.
• Adapt to stress.
• Apply Federal, State and County regulations to budgeting and accounting.
• Administer a large staff performing technical accounting functions.
• Perform cost/benefit analyses.
• Provide leadership to the planning, organization and direction of the budgeting process of the appropriate agency.
• Plan, supervise, review and evaluate the work of others either directly or through subordinate supervision.
• Represent the department and the County in meetings with others.

CLASS SPEC HISTORY

SG:po 12/4/08
Newspecs: 0183.doc
CSC Date: 1/28/2009
RE:cs Revised 8/1/13
CSC Date: 8/21/13