County of Alameda

DESCRIPTION

Under supervision, incumbents are assigned a variety of clerical accounting, general accounting, and/or financial service duties to fill in for various temporary needs countywide.

DISTINGUISHING FEATURES

Accounting/Financial Support II, (SAN) TAP positions in this class series are normally found in County departments with multiple budgets and funding sources. In addition to the provision of financial services, responsibilities also include performing general administrative services work.

This class consists of positions that are filled on a temporary basis through the Alameda County Temporary Assignment Pool (TAP) Program. TAP employees are a provisional, services-as-needed (SAN) employee of the Human Resource Services Department under the TAP Program. TAP is responsible for placing incumbents on temporary assignments within departments and agencies. Assignments may vary from a minimum of four hours and generally not exceed 18 months. Duties and pay rate may vary based on the job classification of each temporary assignment.

The Accounting/Financial Support I (SAN) TAP series differs from the Administrative Support (SAN) TAP series in that the former focuses on accounting and finance support and the latter on clerical and administrative support.

The Accounting/Financial Support II (SAN) TAP differs from the Accounting/Financial Support I (SAN) TAP in that the former is designated as an 80-hour class and the latter is designated as a 75-hour class.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

 

1. Conducts office and field audits to determine accurate payments.
2. Prepares and maintains financial records; provides written reports and documentation of findings; utilizes computer based systems to process payments, prepare billing and collection accounting reports.
3. Resolves delinquent receivables.
4. Prepares and reviews claims for reimbursement and cost reports prior to submission to funding agencies for completeness.
5. Prepares a variety of correspondence, periodic and special reports, procedures and other written materials; may access variety of data bases or use information from various sources to prepare such materials; uses computer software to develop and maintain databases and spreadsheets.
6. Maintains accurate records and files related to work performed.
7. Develops the annual budget documents and presentation and prepares other required budgetary documents for the department.
8. Monitors departmental revenues and expenditures; reviews and approves invoices for payment; ensure proper allocation of expenditures to the appropriate fund and the availability of funds; reviews revenue and expenditure reports, prepares tracking and summary reports and transfers as required.
9. Makes revenue and expenditure projects for multiple budgets with diverse funding sources; compiles figures, prepares justifications and may coordinate the overall budget development process.
10. Administers or coordinates the administration of service provision, construction, personal service or consultant contracts; prepares contract documents; reviews requests for payment and ensures that contract provisions are met and that appropriate approvals are received.
11. Interprets and applies a variety of complex policies, rules and regulations; provides information which requires tact and judgement to employees and others.

MINIMUM QUALIFICATIONS

Either I

The equivalent of at least two years of full-time experience providing clerical accounting, general accounting and/or financial support services.

Or II
Education:

The equivalent to graduation from an accredited four-year college or university (120 semester units or 180 quarter units) with a major in Accounting, Finance or related field.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.



NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

Knowledge of:

• Principles and practices of finance and accounting.
• Governmental budgeting.
• Principles and practices of public administration, organization, budget, management analysis.
• State and Federal laws, rules and regulations impacting governmental financial accounting and budgeting.

Ability to:

• Plan, organize, manage and evaluate the financial and administrative operations of a diverse county agency.
• Analyze and evaluate complex financial, budgeting and administrative problems and develop and implement effective solutions.
• Interpret and apply provisions of federal, state and local legislation, rules and regulations pertinent to the administration of agency policies and programs.
• Communicate effectively both orally and in writing.
• Establish and maintain effective working relationships with the Board of Supervisors.
• Prepare clear and concise reports and correspondence.

MISCELLANEOUS INFORMATION

Knowledge of:

• Principles and practices of finance and accounting.
• Governmental budgeting.
• Principles and practices of public administration, organization, budget, management analysis.
• State and Federal laws, rules and regulations impacting governmental financial accounting and budgeting.

Ability to:

• Plan, organize, manage and evaluate the financial and administrative operations of a diverse county agency.
• Analyze and evaluate complex financial, budgeting and administrative problems and develop and implement effective solutions.
• Interpret and apply provisions of federal, state and local legislation, rules and regulations pertinent to the administration of agency policies and programs.
• Communicate effectively both orally and in writing.
• Establish and maintain effective working relationships with the Board of Supervisors.
• Prepare clear and concise reports and correspondence.

CLASS SPEC HISTORY

VH:pf 7/10/03
Newspecs: 0201.doc
CSC Date: 7/23/2003
RE:jf Retitle 6/7/17
Old Title: Fiscal/Financial Services Specialist - Services-as-Needed)TAP
CSC Date: 6/7/17
DRH:jf Revised 11/15/17
CSC Date: 3/28/18