County of Alameda

DESCRIPTION

Under general direction, to plan, organize and administer the financial, information systems and administrative operations of the Public Health Department; to advise, assist and provide direction to the Director and key management staff in budgetary, accounting, grant claiming, billing, information systems, contract management, payroll, facilities management and related matters; to serve as liaison to the Auditor/Controller, County Administrator, other County Departments and State, Federal and private foundations; manage the vital records (birth and death) filing operations and to perform other related duties as required.

DISTINGUISHING FEATURES

This is a one-position class within the Public Health Department that reports to the Director, Public Health. The incumbent must be experienced and knowledgeable in Public Health operations, policies, pertinent laws, regulations and codes, third party reimbursement policies, health care finance and complex information systems.

The position supervises either directly or via subordinates, professional, technical and clerical staff that provides administrative and technical services.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Plans, organizes and directs the work of Public Health Administrative Services, which includes Budgets, Contracts, General Accounting, Contract Claiming, Billing, Information Systems, Facilities Management, Payroll and Vital Registration. Performs related personnel management functions, establishes goals, determines work priorities, coordinates assignments and directs staff meetings.

2. Plans and develops administrative, fiscal and information systems policies, procedures for the Public Health Department and interprets new fiscal policies.

3. Reviews pending legislation, analyzes and prepares reports as needed on fiscal/systems impact. Develops legislative proposals to the Board of Supervisors for inclusion in the County’s legislative program.

4. Consults with Director, Division Directors and acts as technical advisor on administrative matters and requirements of programs, policies, regulations and laws; develops or makes recommendation on policies, develops procedures and provides technical assistance to implement changes to insure program compliance.

5. Maintains liaison with and represents the Department with the Auditor-Controller Agency, County Administrator’s Office, County Counsel, Information Technology Department, General Services Agency and other County Departments, State and Federal government and private foundations.

6. Consults and provides direction in the development of new programs with key staff, provide fiscal, budgetary and financial feasibility studies as needed in the evaluation of new programs.

7. Plans, designs and coordinates fiscal reporting systems used for financial management. Prepares a wide range of financial statements, reports, charts, summaries and related material for management use.

8. Supervises via subordinates the general accounting, patient and other billing functions, and authorizes services for the Criminal Justice Medial Prebooking program.

9. Directs the preparation of various monthly, quarterly and year-end cost reports and claims to the State, Federal and private foundations.

10. Recommends modification of patient and other rate structures as needed.

11. Manages all fiscal audits by county and external agencies. Insures internal controls are in the place. Initiates audit appeal processes and represents the department in all appeals.

12. Via subordinate staff, plan, organize, develop and direct the Information Systems unit. Set priorities, allocate resources, establish standards, and develop policies and procedures for systems to meet reporting and operational needs. Determine the need to develop an automated system and direct the implementation of these systems.

13. Plan, organize, coordinate and implement the department’s annual budget. Advise Director and Division Directors of funding shortfalls and other budget related problems. Prepares, with Director and Division Director direction/input Departmental Reduction Plan as necessary. Represents the department in all financial matters.

14. Responsible to manage all State, Federal and private foundation contract amendments, including budget adjustments, position and pay unit changes, etc. via the Board of Supervisors. Assists in contract negotiations with funding agencies.

15. Through subordinates, responsible for registration of all vital events (birth and death) and disposition of human remains and insure adherence with strict reporting requirements.

16. Plans, organizes and provides through subordinate, administrative support services/policies/procedures, which include payroll, materials management, mail services, copy center, inventory control, communications and facilities management. Direct and plan space occupancy for department.

17. Confers with the Director, Deputy Director and Division Directors regarding expenditures, budget forecasts, variances and other financial and information system issues. Review statistical and fiscal reports and initiates appropriate action.

18. Direct and coordinate with staff to develop, negotiate and process contracts with Community Based Organizations, and all other contractors. Assist in field audits as necessary. Maintain CBO Master Contract System for Agency.

MINIMUM QUALIFICATIONS

Either I

The equivalent of two years full-time experience as a Financial Services Officer or the equivalent or higher level classification in the Alameda County classified service (non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts).

Or II

Education

Possession of a bachelor’s degree from an accredited college or university in business administration, accounting or related field.

And

Experience

The equivalent of five years of recent full-time paid experience performing professional accounting, administrative and information technology functions in a position directly related to health care, preferably, Public Health. At least three years of this experience shall have been in a supervisorial or managerial capacity.

(A Master’s degree from an accredited college or university in Business or Health Care Administration may be substituted for one year of the required experience.)

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to the duties listed under the “Example of Duties” section of this specification.

Knowledge:

· Governmental and Health Care financing, budgeting and accounting.
· Information Systems technology developments, system maintenance, analysis, applications and trends.
· Governmental and Health Care (Public Health) administration and operations.
· Federal and State laws, regulations and reporting requirements related to a third party reimbursement, contract claiming for health programs and program operations.
· Personnel management.
· Techniques of organization and management analysis.
· Statistics.
· Contract negotiation, administration and compliance.

Abilities:

· Written communication.
· Oral communication.
· Decision-making.
· Analytical and problem-solving.
· Planning and organization.
· Budget analysis.
· Management control.
· Leadership and supervision.

CLASS SPEC HISTORY

8/99
0212.doc
co Updated: 4/20/00
csc date: 10/13/99

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.