County of Alameda

DESCRIPTION

Under administrative direction, to plan, organize, and direct the general administrative services for the Public Works Agency, to assist in the determination of overall policy for the functions to which assigned and participate in development and implementation of policy for the Agency as a whole; and to do related work as required.

DISTINGUISHING FEATURES

The Management Services Administrator, Public Works is a single-position class reporting to the Agency Director. It differs from the class of Assistant Director in that the Assistant Director acts as the principal assistant to the Director with agency-wide responsibilities. The Administrator differs from the class of Deputy Director, Public Works in that the latter is responsible for the engineering and operational activities for a functional group of divisions within the agency, whereas the former is responsible for administrative and support aspects of agency activities.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Confers with executive staff and other managers concerning the administrative needs and requirements of programs, policies, rules and regulations; makes recommendations on administrative policies and procedures; implements policy changes; devises procedures for agency wide administrative activities.

2. Directs the agency-level human resources services including all recruitment activities, employee relations and development, investigations, disability and workers’ compensation management, and training. 3. Directs the agency-level accounting and finance programs including payroll, payables, receivables, trust and cost accounting.

3. Directs the agency-level accounting and finance programs including payroll, payables, receivables, trust and cost accounting.

 
4. Designs and implements budget procedures and develops and administers the annual budget in cooperation with the other department heads; advises the Agency Director regarding trends, audits or problems related to any budgets; prepares budget justifications and reviews with County Administrator's staff.

5. Oversees administrative and office services including facilities management, capital asset inventory, procurement of supplies and equipment, and mail services.

6. Directs the agency-level information systems including server operations and maintenance, helpdesk operations, database administration and contract management.

7. Oversees the agency-level media and public information office and the community and business outreach programs in support of the capital improvement program.

8. Analyzes operations to determine cost effectiveness, maintains standards and makes improvements; may work on special projects or assignments for the Agency Director.

9. May direct the agency-level contract compliance oversight, including bid analysis, assuring agency compliance with State and Federal administrative regulations and guidelines.

MINIMUM QUALIFICATIONS

Education

Possession of a bachelor’s degree from an accredited college or university in a field related to the work performed in this position. (Additional administrative managerial experience comparable to the duties for this position may be substituted for the education on a year-for-year basis.)

AND

Experience

The equivalent of five years of full-time increasingly responsible administrative managerial experience which included analyzing, making recommendations, and facilitating the implementation of change for organizational, procedural, program, budget or personnel management. Three years must include supervisory experience. (Experience in public sector financing and human resources is highly desirable.)

License:

Possession of a valid California Motor Vehicle Operator's license.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Governmental budgeting and accounting systems and cost allocation.
• Policies and procedures related to public financing.
• Contract negotiation, administration and compliance.
• Policy formulation and implementation.
• Program definition and development.
• Labor and employee relations policies, practices and management.
• Public Administration.
• Personnel management including performance management, work planning and employee supervision.
• Organizational and employee development.
• Media and public relations.
• Business and community outreach planning and implementation.
• Modern office management practices and techniques.
• Basic understanding of computer applications.

Ability to:

• Write and clearly and effectively. Successfully communicate orally.
• Practice effective, timely and successful decision-making.
• Problem solve effectively and analytically.
• Plan and organize effectively.
• Develop, analyze and monitor the budget.
• Manage staff and resources effectively.
• Demonstrate effective leadership skills.
• Be adaptive.
• Interpersonal communication.
• Produce accurate information in short timeframes.
• Manage multiple and changing priorities.
• Meet deadlines

CLASS SPEC HISTORY

HC:pb 8/21/92
TB:pf Revised 6/11/1999
1195h.doc
Old document name: 1195h under Jobspecs/Old Specs
New document name: 0227 under Jobspecs/New Specs
co updated: 4/21/00
CSC Date: 6/23/99
MH:cs Revised 7/26/10
CSC Date: 8/11/10

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.