County of Alameda

Under direction of the Local Agency Formation Commission (LAFCo) Executive Officer, the LAFCo Clerk performs a wide range of specialized secretarial, and administrative services in support of LAFCo, staff and other related work as required.

DISTINGUISHING FEATURES

This is a single position classification located in the County Administrator’s Office for administrative and personnel purposes.  The LAFCo Clerk works under the direction of the LAFCo Executive Officer and performs the full range of office administration and staff support for LAFCo. The Incumbent will also be tasked with performing general staff support services that may include the processing of applications and boundary change proposals to representing the agency before other boards and organizations.

NOTE:  The following are the duties performed by employees in these classifications. However, employees may perform other related duties at an equivalent level.  Each individual in the classification does not necessarily perform all duties listed.  

1.  Performs a variety of responsible clerical and secretarial duties for LAFCo and staff;

2.  Prepares and a variety of documents, reports, memoranda forms, and charts for presentations; makes copies, gathers requested materials and organize/collate in proper format;

3.  Schedules and arrange LAFCo meetings;

4.  Acts as an information source to inquiries regarding LAFCo, refers more complex and/or sensitive concerns to appropriate staff;

5.  Collects and compiles information from a variety of documents pertinent to LAFCo;

6.  Maintains and monitors records, and files;

7.  Develops and implements office procedures, and manages the office facilities and equipment of LAFCo;

8.  Acts as clerk at Commission meetings;

9.  Prepares, publishes, posts and mails public notices, LAFCo agendas and related documents; coordinates the required filing and distribution of documents, forms and reports;

10.  Acts as a liaison and coordinates activities with other agencies, public entities for the Commission and for the LAFCo Executive Officer;

11.  Performs general administrative support to the Executive Officer;

12.  Maintains the LAFCo website;

13.  Review documents for completeness, accuracy, formatting and compliance with policies and procedures, the Brown Act, and grammatical structure;

14.  Process invoices and billing of various vendors and consultants through the County of Alameda;

15.  Coordinate with vendors or consultants;

16.  Assist with general office duties as needed, including (but not limited to) responding to public inquiries, performing data entry, and organizing agenda packets;

17.  Interpret policies and guidelines for Alameda LAFCo.

Either I  

Experience:  

The equivalent to two years of full-time experience in the class of Secretary I, or an equivalent or higher level clerical class in the Alameda County classified service, that requires a typing proficiency level of not less than 40 wpm.  (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)  

Or II

Experience:  

The equivalent of four years of full-time secretarial or office administrative experience which included considerable exercise of initiative and independent judgment and would provide the knowledge and skills listed.    

NOTE:  The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination

NOTE:  The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.  

Knowledge of:

• Principles and practices of public administration, organization, and management.
• Local Agency Formation Commission law, practices and procedures.
• Practices of public agency meeting organization, coordination and record keeping.
• Research techniques and sources of information and data applicable to public sector programs and services.
• Excellent analytical, organizational and management skills.
• Proficiency in Microsoft Office systems.
• Standard office administrative and secretarial practices and procedures including business correspondence, correct English usage, grammar, spelling, vocabulary and punctuation.

Ability to:

• Communicate effectively orally and in writing.
• Manage daily operations of a small office.
• Effectively handle multiple priorities.
• Meet deadlines.
• Identify problem areas and recommend solutions.
• Work independently.
• Establish and maintain effective working relationships with elected officials, co-workers, other agencies and the public.
• Prepare accurate and concise records of meetings.

NewSpec

SG:ah 04/03/19

CSC Date:

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Group Auto/Home Insurance
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.