County of Alameda

DESCRIPTION

Under general direction, to plan, organize, direct and perform budget review and coordination for a group of major County departments; to coordinate, plan and carry out County activities in the major functional responsibilities of the County Administrator; to organize and direct special projects and studies of major significance; to represent the County Administrator's Office as required; and to perform related work as assigned.

DISTINGUISHING FEATURES

Positions in this class are assigned lead responsibility for a major program, group of departments or functional area of the County Administrator, such as; Health Care and Public Assistance; General Government; Public Protection; Budget and Finance and Public Information.

On work assignments falling within their functional area of responsibility, incumbents supervise and assign the work of other analysts or staff members. They are assigned special studies of major importance, difficulty or complexity, and participate in the training and orientation of new analysts. They report to the County Finance Director, Assistant County Administrator and/or County Administrator. This class is distinguished from the next lower class of Administrative Analyst as Principal Administrative Analysts supervise one or more Analysts.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification.

1. Supervises the activities of a major program or functional area within the County Administrator's Office.
2. Plans, organizes and directs organization and systems study in a major functional area; directs the study process and prepares reports and recommendations.
3. Reviews the County's major administrative, budgetary and legislative policies, makes recommendations, and implements policy changes as directed.
4. Reviews Board agenda items and recommends action regarding proposals made to the Board of Supervisors; makes periodic presentations to the Board as requested.
5. Supervises, assigns and reviews work of one or more Administrative Analysts or other professional staff within a major functional area. Provides oversight and leadership within functional areas, establishes priorities within functional areas, and supervises personnel and work products.
6. Represents the County Administrator or Assistant County Administrator in relations with departments, community groups and other jurisdictions.
7. Prepares the annual budget on a countywide basis or within the assigned program or functional area and prepares recommendations to the Assistant County Administrator and/or County Administrator, provides financial information, analysis, and summaries for periodic reports to the Board.
8. Administers the most controversial and complex areas of a major service program or functional assignment.

MINIMUM QUALIFICATIONS

Either I
Experience:

The equivalent of one year of full-time experience performing the duties of an Administrative Analyst in the Alameda County Administrator's Office in either of the following two areas or combination thereof:

I. Supervising members of a project or task force.

II. Regularly handling the most complex projects, which require unusual expertise, sensitivity of handling, and independence of judgment not normally found in most assignments.

Or

The equivalent of three years of full-time experience in the class of Administrative Analyst in Alameda County or in an equal or higher classification in the Alameda County classified service (non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts).

Or II
Education:

Possession of a Bachelor's Degree from an accredited college or university; and the equivalent of four years of increasingly responsible full-time experience in a public or private organization performing duties such as management analyses and administrative surveys, including organizational, procedural, and fiscal studies requiring the preparation of reports with recommendations. Two years of this experience must include the direct supervision of professional level staff. (Four additional years of related experience may be substituted for the degree requirement.)

Or III

Possession of a Master's Degree from an accredited college or university in Public Administration, Business Administration, or a closely related field; and the equivalent of two years of increasingly responsible full-time experience in a public or private organization performing duties such as management analyses and administrative surveys; including organizational, procedural, and fiscal studies requiring the preparation of reports with recommendations. These two years of experience must also include the direct supervision of professional level staff.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

CORE LEADERSHIP COMPETENCIES:
A Leader in Alameda County:

1. Demonstrates commitment to the County’s Mission, Credo, and Goals.
2. Is Visionary, Strategic, and Innovative, Working With Change.
3. Collaborates with other agencies and departments to meet overall countywide needs while leveraging financial and other resources.
4. Uses business acumen to build a strong organization that delivers results.
5. Uses interpersonal skills to communicate effectively.
6. Promotes personal and professional growth for self and others.
7. Provides the highest level of service delivery to diverse customers.
8. Works effectively as member and leader of diverse teams.

KNOWLEDGE AND ABILITIES

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• Principles and practices of public administration and personnel management.
• Administrative and budgetary analysis.
• Public finance and governmental accounting.
• Federal, State, and local government roles and responsibilities.
• Public Relations and public information principles and techniques.
• Organizational analysis principles and techniques.
• Financial analysis.
• Leadership and team building principles and techniques.

Ability to:

• Effectively communicate orally and in writing.
• Evaluate competing alternatives and make informed recommendations.
• Analyze and problem solve.
• Provide leadership and supervision.
• Demonstrate interpersonal and cultural sensitivity.
• Be flexible.
• Plan and organize.
• Analyze the budget.
• Anticipate challenges and plan ahead to address them.
• Manage multiple and changing priorities.
• Understand and embody the County’s Core Leadership Competencies.

CLASS SPEC HISTORY

RMP:dg 3/79
RP:db Rev.6/90
SA:jc Rev. 5/97
1360H.doc
SA:sw Rev. 4/1/98
Co updated 5/3/00
Old doc. : 1360h doc
New doc. : 0255.doc
Csc date: 4/15/98
SA:pf Revised 9/28/04
CSC Date: 9/29/04
DS:po Revised 10/27/08
CSC Date: 11/19/2008

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.