County of Alameda

DESCRIPTION

Under general direction, Deputy County Administrators serve as chief assistants to the County Administrator; have key responsibilities in planning, directing and coordinating all functions and activities of the County Administrator’s Office; do other related work as assigned.  

DISTINGUISHING FEATURES

This classification is located in the County Administrator’s Office.   Incumbents support the County Administrator in overall operation of the Office and provide high level administrative support to the County Administrator on complex matters.  Will also act in the absence of the County Administrator at meetings with various officials, legislative bodies and boards and commissions whenever needed,  Positions in this classification will plan, organize and direct either the fiscal or legislative and strategic planning activities of the County including directing the development of the County budget, evaluating fiscal and budgetary procedures and policies and coordinating the fiscal activities of all County departments to assure maximum effectiveness of County resources; directing the development and execution of the County strategic plan and legislative agenda; and the initiation and coordination of interagency collaborations and internal/external partnerships.

EXAMPLES OF DUTIES

NOTE:   The following are the duties performed by employees in this classification.  However, employees may perform other related duties at an equivalent level.  Each individual in the classification does not necessarily perform all duties listed.  

1.  Directs the activities of major functional program areas in the County Administrator's Office such as budget and financial planning, capital projects, public finance/debt management, program and policy analysis, risk management, intergovernmental affairs/civic engagement, partnership and innovation, performance and process improvement, Clerk, Board of Supervisors and special projects.

2.  Supervises, plans, organizes and reviews the activities of the County Administrator's Office.      

3.  Provides general direction to staff on matters and issues in connection with budget, legislative, administrative and personnel analysis along with the preparation of reports and recommendations.  

4.  Works with department heads to coordinate the activities of multiple departments to meet mandates or program objectives.

5.  Under the general direction of the County Administrator, oversees the preparation of the annual budget message and other financial reports as requested.  Evaluates program area requirements and operations including staffing, organization, furnishings, equipment, and building facilities.

6.  Attends Board of supervisor's budget hearings and participates in the review process.

7.  Provides staff support and coordination for Board committees.

8.  Recommends and establishes procedures, schedules and instructions for staff and departments.

9.  Attends and participates in conferences and meetings of the Board of Supervisors, other boards, commissions, groups and County officials regarding budget, finance, and other matters.

10.  Acts for the County Administrator in his/her absence and represents the County Administrator before the Board of Supervisors to advise them on budgetary, legislative and administrative policies and matters.

11   Perform other duties as assigned.  

MINIMUM QUALIFICATIONS

Education and Experience:  

Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:  

Education:  

Equivalent to a bachelor’s degree from an accredited college or university in business, finance, economics, public administration, or related disciplines.  

Experience:   Six years of increasingly responsible managerial experience in a large, complex public agency in the field of Finance or Policy Analysis including two years of experience in a senior level administrative or executive management position.  

NOTE:  The Civil Service Commission may modify the Minimum Qualifications in the announcement of an examination.

 

KNOWLEDGE AND SKILLS

NOTE:   The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.      

Knowledge of:  

·  Accepted principles, techniques and practices of public administration including budget and financial techniques and procedures used in local government agencies and organizational planning, work measurement, and budget preparation, review and control.

·  Organization, services and financing of local government and subdivisions, special districts, and local government boards, committees, commissions and agencies.

·  Principles and practices of office management, including budget practices and control, program and project planning, implementation and administration.

·  Principles and practices of personnel management, including the training, evaluation, selection and supervision of subordinates.

·  Analyze, interpret, explain and apply complex regulations, laws, directives, policies and procedures.

·  Communicate clearly and concisely, both orally and in writing.

·  Prepare, review, and assist in the preparation of clear and concise reports, records and correspondence.

·  Serve as liaison for the Board of Supervisors and County departments and the public while providing exceptional customer service.

·  Establish and maintain effective working relationships with department personnel, other agencies/organizations and the public.

·  Handle highly confidential and politically sensitive information and situations.

·  State legislative processes as related to local government.

·  Funding practices of State and Federal Agencies providing revenue sources such as subvention, grants, and revenue sharing.   

Ability to:  

·  Oversee the analysis of data and make responsible, professional, cost effective recommendations and reports. ·         Use initiative and sound independent judgment within policy guidelines and in interpreting, applying and explaining laws, rules, regulations and policies.

·  Review and analyze staff reports and recommendations.

·  Plan and direct the work of staff.

·  Develop, communicate and implement effective strategies for resolving complex issues, coordinating multiple projects and meeting critical deadlines.

·  Demonstrate critical thinking techniques in the preparation of clear, concise and accurate reports, correspondence, policies, procedures and other written materials.

·  Represent the County effectively in meetings with groups and individuals, including making effective oral presentations.

·  Maintain a positive and effective working relationship that maintains the confidence and cooperation of elected officials, employees, and the public.

·  Sensitive to public relations and is capable of dealing with negative publicity, recommending actions to ameliorate the situation.  

CLASS SPEC HISTORY

Newspecs:  0257

RE:cs   3/24/15

CSC Date:  4/1/15

RE:jf Revision 6/7/18

CSC Date: 6/20/18

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.