County of Alameda

DESCRIPTION

Under general supervision perform complex and technical work requiring the exercise of considerable initiative and judgment. The technical aspects require specialized knowledge of Civil Service Rules, salary administration, processing payroll and personnel related transactions; and other related duties as required.

DISTINGUISHING FEATURES

The Human Resource Validation Processor positions are located in the Human Resource Services Department. Incumbents in this class have countywide responsibility for complex, technical review and validation of workforce, salary administration, personnel and payroll transactions within Alameda County's rules and regulations.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Reviews and processes personnel and payroll actions related to new hires, demotions, pay rate changes, position changes, promotions, rehires and transfers; inputs data; reviews position availability, specialty designation requirements and eligibility for appointment.

2. Reviews assigned daily unapproved transaction reports and prioritizes pending actions by type of transaction and effective date.

3. Contacts departments/agencies for clarification on employee transactions of missing documents or data; inputs data field changes that impact other modules e.g. benefits, time and labor, payroll.

4. Reviews employee transactions and required supporting documents from the department to validate appointments; liaison with Central Payroll and other county departments to correct employee data causing errors in payroll calculations; performs salary calculations and verifies salary step and next step due; assigns valid pay groups to approve transactions.

5. Reviews reports to identify employees with personnel transactions that are pending, receives, reviews and approves transactions for active employees.

6. Reviews, calculates and updates seniority history for those employees having adjustments as a result of military leave, seniority discrepancies; disability leave.

7. Run and review system queries to audit database.

MINIMUM QUALIFICATIONS

Either I

The equivalent of two years full-time experience in the class of Human Resources Assistant II or Payroll Records Clerk or one year as a Specialist Clerk II assigned to processing complex Human Resource personnel and payroll transactions in the HRMS system on a daily basis in the Alameda County classified services. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)

Completion of the Alameda County Management Academy "Management & Supervision Certificate Program" may substitute for six (6) months of the required qualifying experience.

Or II

The equivalent of five years full-time clerical experience working in a Human Resources Department which includes the processing of salary administration, personnel, and payroll and benefits transactions in a private or public organization. (Completion of 60 semester or 90 quarter units in Business Administration from an accredited college or university may be substituted for two of the required years of experience.)

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• Current trends in human resources polices, procedures and practices.
• Operation of office machines and equipment, including personal computers and Human Resource Information Systems.

Ability to:

• Understand detailed manual and computer procedures.
• Establish and maintain effective working relationship with departments.
• Perform detailed work accurately.
• Work with a variety of tasks and prioritize multiple tasks.
• Communicate effectively orally and in writing.
• Deal tactfully with employees and other county agencies.
• Identify and correct errors in math computations.
• Perform mathematical computations.
• Understand and interpret complex policies, procedures and practices.
• Maintain accurate records.
• Research resource documents to respond to questions.
• Review and compare information on forms.
• Meet deadlines.
• Make independent judgements and take initiative.

CLASS SPEC HISTORY

DB:pf 7/3/02
Newspecs: 1123.doc
CSC Date: 7/3/02
RE:pf 8/19/02 Admin. Change
MM:pf 5/1/03 Admin. Change (old #1123)
Newspecs: 0269.doc
RE:po Revised 5/15/08
CSC Date: 5/21/2008
MH:cs revised 10/14/08
CSC Date: 10/22/2008
JS:cs 9/24/09 Admin. Change
SG:sg 9/19/13
CSC Date: 10/2/13

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.