County of Alameda

DESCRIPTION

This series specification describes two classifications which have responsibility for planning, organizing and administering federal or state mandated programs or grant programs that provide health services to County residents.

DISTINGUISHING FEATURES

These positions are located within the Health Care Services Agency. Program Administrators function as program directors and have responsibility for the delivery of program services to individuals and groups in Alameda County. These positions usually report directly to a department head. Most positions require a health specialty designation.

This series differs from the Program Specialist in that the responsibilities of Program Specialists emphasize program planning and evaluation. This class series is distinguished from the administrative officer series in that the latter provides administrative support to a department/agency. Program Administrators administer all aspects of an entire health care program. The Program Administrator differs from both classes by having full time responsibility for operating the program. Program Administrators I are distinguished from Program Administrators II in terms of the size of budget and staff, diversity and scope of the program being managed.

Positions at this level administer within established guidelines a small to moderate-sized program within an agency/department. These programs typically have operating budgets of less than $.5 million. Positions have subordinate professional or technical staff to operate the program.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Plans and supervises program activities; evaluates results of services rendered; acts as liaison with community groups, program clients, federal, state and county agencies; coordinates program activities with other service agencies.

2. Develops and administers program budget; prepares grant application; monitors budget expenditures; coordinates fiscal, personnel and contract activities with Agency administration.

3. Assigns and reviews work of subordinate personnel; evaluates employees' performance; initiates disciplinary action and resolves grievances when appropriate.

4. Ensures program compliance in accordance with state and federal guidelines and regulations; prepares for program audits by granting agencies; develops or assists in the development of the program's County plan.

5. Provides program specialty consultation to community groups and health care staffs; keeps informed of current trends in the appropriate specialty; attends meetings of professional associations and assists in the evaluation of new techniques and procedures; addresses community groups.

MINIMUM QUALIFICATIONS

Either I

The equivalent of one year as a Program Specialist I or as an Administrative Services Assistant in the Alameda County classified service.

Or II

The equivalent of seven years of full-time, progressively responsible experience in a public or private health care organization, which included responsibility for program management or program planning and/or evaluation activities.

Possession of a Bachelor’s degree from an accredited college or university with major work in an appropriate field which may be substituted for four years of experience. Possession of a Master’s degree from an accredited college or university with major work in an appropriate field which may be substituted for five years of the required experience.

License:

Possession of a valid California Motor Vehicle Operator's license.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

· Contract negotiations/grantsmanship.
· Community resources and organizations.
· Program evaluation methodologies.

Abilities:

· Written communication.
· Oral communication.
· Decision-making.
· Planning and organization.
· Budget analysis.
· Management control.
· Leadership.
· Interpersonal sensitivity.
· Flexibility.

CLASS SPEC HISTORY

DW:lm h
Revised: 9/84
0068h
Retyped:tc
6/13/91
co:updated 6/7/00
Old spec. under: 0068H.wpf Jobspecs/Oldspecs
New spec. under: 0311-0312.doc Jobspecs/Newspecs
CSC Date: 10/31/84

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.