County of Alameda

Contract Compliance Supervisor (#0451)

Bargaining Unit: Unrep - General Mgmt (U15)
$53.15-$64.59 Hourly / $4,252.00-$5,167.20 BiWeekly /
$9,212.67-$11,195.60 Monthly / $110,552.00-$134,347.20 Yearly

DESCRIPTION
Under general direction, to plan, coordinate, and administer the Office of Acquisition Policy (OAP), a division responsible for outreach, contract and labor compliance, and contracts related to public/private partnerships; supervises OAP staff and the day-to-day activities; provides specialized consultation and acts as the liaison to County departments/agencies, contractors, community-based organizations, and other jurisdictions; and to perform related duties as required.

DISTINGUISHING FEATURES

This is a single classification located in the General Services Agency and reports to the Chief Deputy of Administration. The Contract Compliance Supervisor is responsible for the development, implementation, and maintenance of policies, procedures, and systems related to the OAP.  The position is also responsible for the management and oversight of the following: the County’s Small Local and Emerging Business (SLEB) waiver process, SLEB goals monitoring process, and consultant and contracts for professional services. The Contract Compliance Supervisor’s functions are independent of those of project and construction managers. This classification is distinguished from the lower-level classification of Contract Compliance Officer in that the Contract Compliance Supervisor has supervisorial and management responsibilities.

EXAMPLES OF DUTIES
NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level.  Each individual in the classification may not necessarily perform all duties listed.

  1. Coordinates and directs the day-to-day activities and staff of the Office of Acquisition (OAP) Policy, including business outreach, contract compliance, labor compliance, and contracts related to public/private partnerships. 
  2. Keeps abreast of and monitors compliance with Federal, State, and County contracting rules, regulations, policies, and procedures; recommends program updates, modifications, and enhancements, as needed.
  3. Develops and implements policies, procedures, goals, and initiatives for OAP, including SLEB and local vendor participation.
  4. Implements and maintains an effective compliance system to ensure compliance with equal opportunity regulations and policies for construction, procurement, and professional services contracts, and Federal and State contracting and labor codes.
  5. Provides specialized and technical consultation to GSA staff and other County agencies and departments related to various acquisitions and contracts.
  6. Assist County departments and agency staff to prepare Request for Proposals/Quotes/Qualifications (RFP/Qs), bids, contracts, and related services; and reviews RFPs and RFQs to ensure that solicitations include all necessary Public Contract Code, Labor Code, and County equity program provisions.
  7. Conducts solicitation for and oversees contracts for services that support OAP operations, including but not limited to outreach technical assistance, project labor agreements, and labor compliance.
  8. Manages sensitive and highly complex projects, contracts, and related services.
  9. Serves as a liaison with County departments and other jurisdictions and represents the Agency and County at various meetings and hearings related to OAP and contract and labor compliance.
  10. Compiles and analyzes data on participation by Minority/Women Disadvantaged Business Enterprise (M/WDBE) ethnic background of workers by craft, and financial participation by minority and women-owned businesses; prepares program and statistical reports.
  11. Serves as liaison on contract/labor compliance matters with the Diversity Program’s Manager, other County departments, and other agencies.
  12. Provides consultation on post award administration of contracts and monitors performance of the requirements and scope of the contracts to ensure compliance with Federal, State and County rules, policies and procedures, including permitting requirements.
  13. Prepares and presents various written reports and presentations to a diverse audience.

MINIMUM QUALIFICATIONS

EITHER I 
Experience:

The equivalent of three (3) years of full-time experience as a Contract Compliance Officer or higher in the Alameda County classified service. 

OR II
Education:

Possession of a bachelor’s degree in business administration, public administration, or  related field from an accredited college or university. 

AND
Experience:

The equivalent of four (4) years of full-time, increasingly responsible experience in the field of construction management, contract compliance, equity programs or industrial relations which includes oversight and coordination of outreach and contract administration projects. One (1) year of the above experience must have been at a supervisory level. 

Substitution: The equivalent of four (4) additional years of full-time experience may be substituted for the degree on a year-to-year basis.

License:

Possession of a valid California Motor Vehicle Operator’s license. 

Special Requirements:

Must be willing to travel to various locations within and outside the County and attend meetings/events outside of standard business hours. 

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.


KNOWLEDGE AND SKILLS
NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

  • Practices of public procurement and the administration of equity programs. 
  • Contractual agreements related to public contracting, including Department of Industrial Relations requirements, prevailing wage, etc.
  • Procedures and guidelines used to investigate employment and business practices.
  • Business and political networks within the community.
  • Contract administration and management. 
  • Computer databases and applications related to the work.
  • Business processes, practices, principles, and current trends related to public procurement and contract compliance, labor compliance, and contracts related to public/private partnerships.
  • Laws, regulations, and rules related to procurement and contracts. 
  • Principles and practices of supervision, work planning, evaluation, and training. 
Ability to:

  • Lead, plan, and organize. 
  • Understand, interpret, and apply legislation, laws, rules, and regulations.
  • Address delicate or sensitive issues in a tactful and effective manner.
  • Develop and maintain effective working relationships with governing, boards, contractors, and a variety of management positions.
  • Communicate clearly, verbally, and in writing.
  • Conduct effective presentations.
  • Analyze and make recommendations. 
  • Problem-solve and make sound decisions.
  • Demonstrate political acumen and promote interpersonal sensitivity.
  • Be flexible and adapt to changing situations. 
  • Use applicable computer databases and applications related to the work.



CLASS SPEC HISTORY
Newspecs: 0451
AM: jf  8/24/2017
CSC Date:09/13/2017
DR: saa Revised 11/28/2023
CSC Date:12/13/2023
DR:saa Revised 03/22/2024
CSC Date:04/03/2024

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 12 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Catastrophic Sick Leave
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.




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