County of Alameda

Under general direction, to serve as the principal assistant to a member of the Board of Supervisors, to supervise and coordinate Board Member’s district staff; to manage the work of a Supervisor’s Office through subordinate staff; provide direction, training and work review to a staff working in support of a Supervisor; handle the more complex and sensitive administrative and public relations assignments of a Supervisor’s Office; act as a confidential representative on behalf of the Board of Supervisors; and perform other duties as assigned.    

DISTINGUISHING FEATURES:  

Positions in this class are located in the Board of Supervisors’ Office and serve as the main assistant to individual Board Members. Incumbents will be responsible for planning, organizing and coordinating all office management and administration of a Board of Supervisor’s district office through subordinate staff members. This position receives a wide variety of assignments which require knowledge of community interest and governmental functions and has considerable contact with community groups, officials, and individuals. One Chief of Staff position may be assigned to each of the Board of Supervisors.

NOTE:   The following are some of the duties performed by employees in this classification.  However, employees may perform other related duties at an equivalent level.  Each individual in the classification does not necessarily perform all duties listed.  

1.  Supervises or coordinates the work of the legislative and support staff; provides policy/procedure advice and direction to staff; may evaluate work and prepare performance evaluations.

2.  Acts as office manager; determines operating needs, such as staffing and equipment, and takes appropriate action.

3.  Confers with officials of various local, State and Federal agencies concerning proposed or pending legislation that might have an impact on assigned Supervisor’s constituents.

4.  Represents the Supervisor at meetings, conferences and various functions, generally related to policy or issue development; makes speeches and presentations to community groups.

5.  Serve as a liaison, coordinator and spokesperson with citizens, community groups, legislative/government agencies, the media and public and private organizations.

6.  Investigates expressed concerns from the public; responds to individual requests for information on governmental functions.

7.  Officially represents the Board of Supervisor when working with departments and other agencies.

8.  Develops and recommends policies and procedures then implements, as approved.

9.  Represent the Supervisor by serving on committees, attending meetings and by participating in events in the Supervisor’s absence.

10.  Perform other duties as assigned.

The necessary knowledge, skills and abilities are determined by the appropriate member of the Board of Supervisors.  

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

NOTE:   The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.  

Knowledge of:  

·  Office management, and work organization and simplification.

·  The functions, organization and activities of local, state, and federal government and of related community programs. ·       The principles and practices of public administration.

·  Public financing and budgeting; Public information channels and methods.  

Ability to:

·  Plan and supervise the work of others.

·  Plan, organize and implement effectively.

·  Perform analysis and problem solving.  

·  Exercise sound judgement and make decisions.

·  Communicate effectively both orally and in writing.

·  Demonstrate interpersonal sensitivity in dealing with people.

·  Perform budget analysis.

·  Provide effective leadership.  

·  Management control.

Newspecs: 0496

RE:jf 4/26/18

CSC Date: 5/9/18

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.