County of Alameda

DESCRIPTION

Under direction, to pick up, sort, stamp and deliver inter and intra department and County mail and other mail, correspondence, records and small amounts of supplies and other materials to other offices and departments; and to do related work as required.

DISTINGUISHING FEATURES

The Mail Clerk is a county-wide classification responsible for the processing and handling of mail within an assigned County Agency/Department. This class is distinguished from the class of Messenger in that the latter are assigned to drive light vans on specific routes throughout the County or work on foot delivering mail and supplies from office to office within specific County complexes or buildings, such duties constituting the totality of the position.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Empty incoming mail tubs, sort and separate the mail and correspondence for further distribution and deliver it to the designated locations on a scheduled route.

2. Open, inspect, sort and stamp incoming mail by unit or department, deliver incoming mail to established locations and at the same time pick up outgoing mail for further distribution on a scheduled route. Operate postage metering machine for outgoing U.S. mail. Operate letter opener. May scan, batch and index documents with use of computer or scanner.

3. Sort and distribute departmental forms, documents, and reports. May remove and destroy copies of documents that are no longer required.

4. Perform other related clerical or other duties as requested.

5. May be required to drive minimally.

MINIMUM QUALIFICATIONS

License: Some positions may require a valid California Driver’s license.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Safety practices and procedures related to office practices and procedures.
Ability to:

• Follow written and oral instructions.
• Do manual labor.
• Assume responsibility and accountability for mail, and on occasion, valuables such as cash, payroll warrants and drugs.
• Plan, organize and coordinate own work to meet scheduled routes.
• Sort and categorize mail, packages, flats and other materials according to several categories.
• Read and memorize names and numbers rapidly.
• Lift up to 50 pounds and stand or walk for long periods of time.
• Do clerical duties, such as filling out forms, reports, charts, etc.
• Work independently with minimum or remote supervision.
• Interact effectively with County employees and members of the public.
• Learn to operate a two-way radio for emergency communications.

CLASS SPEC HISTORY

RE:po 01/24/06 – clerical study
Newspec: 1118.doc
CSC Date: 5/24/2006

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees) 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.