County of Alameda

DESCRIPTION

Under general supervision, to read, select specific data, code, and type from a wide variety of source documents in a prescribed format. Incumbents operate an electric typewriter adapted to the format of documents; and perform related work as required.


DISTINGUISHING FEATURES

This is a specialized clerical class. Incumbents are responsible for reading a variety of source documents, and selecting specific information from the documents. Some of the information must be translated in order to generate the proper code before it is typed. The information after being typed is sent to Data Processing Center for reading by the scanner machine. Positions in this class require typing skill in addition to the ability to determine quickly and correctly formats and codes for each document. Accuracy is essential because the typed information results in the production of a permanent record.

This class differs from the next lower class of Clerk II in that documents must be read to determine type of document, or type of action taking place before ascertaining the proper code, determining format, and then typing. The incumbents must be familiar with a wide variety of documents.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Receives wide variety of documents; reads documents to determine type of document and proper format.

2. Checks documents for completeness, proper endorsements, or signatures.

3. Reviews error listing printout, makes corrections if necessary and files.

4. Selects from a large number of codes, the coding applicable to a particular type of transaction.

5. May assist department personnel or public in locating information.

6. Proofs typing before sending to Data Processing Center for reading by scanner machine.

7. Xerox documents when necessary.

8. Answers questions received by telephone and in person.

9. Logs in miscellaneous documents.

10. Organizes and types monthly statistical information.

11. May assist in the training of new staff within unit.

12. Performs clerical tasks associated with preparation and accounting of source documents.

MINIMUM QUALIFICATIONS

Either I

The equivalent of one year of experience in the class of Clerk II or in an equivalent or higher level clerical class in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)

Or II

The equivalent of two years of clerical experience.

Special Requirement:

All candidates must be able to type at a speed of not less than 50 words per minute.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Modern office procedures and operation of standard office equipment.

Ability to:

• Perform exact and detailed clerical work rapidly and accurately.
• Interpret Data Processing Center printouts.
• Work with minimal supervision.
• Work under time pressures.
• Work cooperatively with others.
• Meet departmental production rates for data control typists.
• Follow oral and written instructions.
• Interpret language used in source documents and extract required information.
• Verify accuracy and completeness of typing.
• Establish and maintain cooperative working relations with the public.

CLASS SPEC HISTORY

PB:kb
10/77
LB:pb
Updated: 7/l5/86
Updated:
TZ:pb
Old document: 0117h
New document: Jobspecs/1130
ys/5/01
CSC Date: 12/27/77

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees) 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.