County of Alameda

DESCRIPTION

Under direction, plans, organizes, and directs major phases of the work in either the Voter Services Division, or the Election Services Division of the Registrar of Voters office; assists with the establishment and implementation of elections policies and procedures, manages subordinate staff, and performs related work as required.


DISTINGUISHING FEATURES

Election Division Manager incumbents manage and/or coordinate, through subordinate supervisors, the work of both permanent and seasonal personnel in either the Voter Services or Election Services Division of the Registrar of Voters office.

Incumbents assigned to the Voter Services Division are responsible for the oversight of the Poll Worker Recruiting, Registration, and Vote by Mail units, and have primary responsibility for voter outreach activities, training, and participating in the Registrar of Voters public forums.
Incumbents assigned to the Election Services Division are responsible for the oversight and evaluation of polling locations, establishing and maintaining polling site contracts with property owners, assembling supplies and distributing voting equipment for use at the polls.
This classification is distinguished from the lower level class of Supervising Elections Technician in that it has direct responsibility for all aspects of elections programs, while the latter functions as a first line supervisor with responsibility of the staff and the systems or programs for one of the major functional units. The class is further distinguished from the higher-level class of Deputy Registrar of Voters, in that the latter has responsibility for the management of one or more divisions within the department.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Provides training, guidance and supervision of subordinate supervisors, as well as permanent, and seasonal personnel; establishes work standards and procedures; coordinates and reviews work to ensure accuracy and timely completion per elections law/department policy.

2. Manages the distribution, receipt, verification, and processing of voter registration documents; verifies signatures on candidate nomination, initiative, referendum, and recall petitions; oversees the processing of vote by mail applications and ballots, and coordinates the updating of the Voter Registration Files.

3. Coordinates and oversees outreach activities, which include developing and updating the Voter Outreach plan, outreach to the language and disabled communities, training persons conducting registration drives, attending voter outreach events, and maintaining social media sites.

4. Monitors inventory of registration, vote by mail, and other election materials; oversees the assembly, quality control and distribution of voting equipment, ballot boxes, and polling site supplies, and the repair and distribution/return of voting booths; coordinates with drayage companies to arrange for distribution and return of voting equipment and supplies.

5. Oversees preparations for all elections, including facility inspection and rental, mailing of sample ballots, procurement of vehicles, inventory of election supplies, storage of warehoused voter registration records, and the shipping/receiving of supplies delivered to the warehouse.

6. Oversees recruitment and training of election workers, including the Student Poll Worker Program, precinct coordinators, return center workers, drivers, rovers, canvassers and troubleshooters.

7. Answers inquiries from the public in person, over the telephone, and by mail; communicates information about the voter registration/vote by mail processes to the public, and handles complaints regarding election services.

8. Maintains knowledge of current election laws, policies and procedures.

9. Supervises election day-and-night activities and participates in the official canvass of election returns as required.

MINIMUM QUALIFICATIONS

Either I
Experience:

The equivalent of one (1) year full-time experience in the class of Supervising Elections Technician or an equivalent or higher-level class in the Alameda County classified service.

Or II
Experience:

The equivalent of three (3) years of full-time paid experience in an Election’s Department within the State of California which included the equivalent of two (2) years of full-time experience supervising elections’ activities.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• The California Elections code, state regulations, federal and state laws and county ordinances.
• Modern office organization, practices and equipment.
• Principles and practices of management, supervision and training.
• Warehouse operations, telemarketing, recruiting and training procedures.

Ability to:

• Supervise, plan and direct the work of others.
• Take initiative and make sound decisions.
• Lead.
• Interpret and apply election laws and procedures.
• Analyze problems and complaints and identify solutions.
• Evaluate and train employees.
• Devise and adapt work procedures and record-keeping systems to meet specialized needs.
• Establish and maintain cooperative working relationships with internal and external customers.
• Communicate effectively.
• Work under stress.
• Understand, implement, and oversee proper implementation of relevant County and elections policies and procedures.

CLASS SPEC HISTORY

Old document: MW:mjc
7/l/57
Retyped: 3/26/76 lh
TT:mdc
Revised: ll/78
JGS:ab
Revised: ll/83
JGS:pb
Revised/Retitled: 7/5/89
lll3h
New document: Jobspecs/1280
ys/11/00
CSC Date: 8/30/89
LC:cs Revised/Retitled 4/15/16
Old Title: Supervising Registration/Election Technician
CSC Date: 5/11/16

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.