County of Alameda

DESCRIPTION

Under general supervision, incumbent directs the absentee voting process in all public elections conducted by the Alameda County Registrar of Voters. Incumbent oversees, directs and participates in the preparation of all materials related to the absentee voting process and performs other duties as assigned.

DISTINGUISHING CHARACTERISTICS

The Absentee Voting Technician is an advanced staff specialist in the Alameda County Registrar of Voters Department. The incumbent in this single position class is responsible for directing and reviewing the work of large numbers of workers assigned to the Absentee Voting Section of the office during the election period. The Absentee Voting Technician is distinguished from the lower level Specialist Clerk by the leader responsibilities during election periods as well as his/her knowledge and application of federal and state absentee voting laws, regulations and procedures. This position, while employing an equivalent level of responsibility, is distinguished from the class of Election Technician by the specific duties performed and knowledge of federal and state laws related to the absentee voting process. An Absentee Voting Technician reports to a Supervising Registration and Election Technician, but is expected to carry out his/her assigned duties with a significant level of independent judgment and a minimum of supervision. The incumbent also regularly operates complex office machines and runs computer programs in the processing of absentee ballots.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Manages the absentee voting process for all elections. Duties include independently directing and reviewing the work of permanent and temporary clerical staff working in the absentee voting section.

2. Plans, reviews and evaluates the activities of absentee voting staff and reviews all absentee voting material for accuracy prior to distribution of ballots to absent voters.

3. Conducts training of staff in absentee voting laws, regulations and procedures, and operates computers and office equipment.

4. Instructs candidates, campaign committees and special interest groups on proper procedures, laws and forms development pertaining to absentee voting drives.

5. Maintains control of absentee voting documents in accordance with federal and state records retention laws. Directs and coordinates the packaging and storage of absentee voting material after elections to comply with federal and state laws.

6. Instructs clerical employees in proper procedure for the comparison of signatures on absentee ballots and reviews their work.

7. Oversees the maintenance of permanent, military and overseas absentee voting records, including applications, return ballots and voted ballots. Establishes procedures to purge and maintain the permanent absent voter files pursuant to state law. Maintains records and ensures compliance with the federal overseas voting laws.

8. Ensures that irregularities in absentee voter applications are reconciled by establishing procedures, instructing staff and reviewing procedures for effectiveness.

9. May operate addressing equipment and computer printers to prepare large mailings of up to 100,000 pieces of absentee mail.

10. Reviews new and proposed laws and regulations regarding absentee voting and advises management on need for modification of procedures and/or forms.

11. Maintains inventory and coordinates ordering and preparation of all supplies needed for absentee voting.

12. Assists local jurisdictions in the absentee process by instructing in procedures and informing them of new and proposed laws regulating absentee voting. With little or no direct supervision, incumbent may be required to travel to city clerk's offices to instruct municipal employees in the absentee voting process.

MINIMUM QUALIFICATIONS

Either I

The equivalent of two years’ full-time experience in the class of Specialist Clerk or Lead Clerk or in an equivalent or higher clerical class in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)

Or II

The equivalent of three years’ full-time, clerical or technical experience working with the California Elections Code.

License: All candidates must possess a valid California Motor Vehicle Operator's license.

NOTE: The Civil Service Commission may modify the above minimum qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

· California Elections Code, especially as it relates to absentee voting, the regular election calendar and other documents which regulate the administration of elections.
· Effective training skills.
· Modern office practices and procedures including business correspondence.
· Standard office equipment operation.

Ability to:

· Perform a wide variety of technical work with accuracy and speed.
· Understand and follow complex oral and written directions.
· File.
· Effectively plan, assign, and direct the work of others during election periods.
· Perform detail work accurately.
· Maintain cooperative working relationships with diverse special interest groups.
· Think logically.
· Work under pressure and meet deadlines.
· Communicate effectively.

CLASS SPEC HISTORY

Old document: SP:jc
5/16/95
Y:1282h.wpf
New document: Jobspecs/1281
ys/11/00

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees) 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.