County of Alameda

DESCRIPTION

Under general supervision, to do clerical work of average difficulty in connection with interpreting and processing detailed material containing considerable quantitative data; to keep or check financial records; to receive and receipt for money; and to do related work as required.

DISTINGUISHING FEATURES

Positions in the account clerk series are differentiated from those in the general clerical series through an emphasis on the use of figures in the performance of clerical duties. Incumbents in the class of Account Clerk I are normally assigned such tasks as posting, computing, and filing numerical data. With experience, they are expected to work with limited direction and may give work assignments to other clerks. They are expected to solve routine problems without assistance, although very difficult problems may be referred to positions in a higher class. A variety of clerical duties may be assigned, the performance of which would normally require a knowledge of technical requirements, rules and procedures of a clerical operation in a department. Positions in this class differ from those in the class of Account Clerk II in that Account Clerk II's have program responsibility for, or a specialized and independent knowledge of, a specific clerical/accounting operation; or supervise an individual work unit. Account Clerk II's normally function with little or no technical supervision. Designated positions in the class of Account Clerk I involve a considerable amount of typing.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Prepares or checks payroll and related personnel or time charge records, performing such tasks as setting up new roster cards, entering changes affecting status, or amount of pay, grant, or charge, computing or checking net salary, grant charge amounts and compiling routine statistical reports derived from the foregoing operations.

2. Processes requisitions and inter-departmental service orders; receives and delivers or stores supplies; maintains a perpetual inventory and record of maintenance and operation fund, service records of office machines, and mileage claims records; compiles routine statistical reports derived from the foregoing operations.

3. Computes and processes bills; accepts payments and writes receipts and deposit slips; performs other related routine cashiering duties.

4. Lists warrants by amount and proves bank totals; sorts warrants by funds and lists by number and amount, obtains total for each fund, and balances to a total disbursement figure; cancels warrants; checks for fraudulent or improper endorsement or other discrepancies.

5. Issues deposit permits for money to be deposited with the Treasurer; counts bonds and coupons presented for payment; upon proper authority, issues warrants and various County licenses; runs periodic totals on the voucher/warrants drawn on the County; sorts, issues, and accounts for a variety of forms.

6. Determines Block Book, Block Lot, and Parcel numbers for real estate changing ownership or being improved; enters pertinent data into a master property record.

7. Computes the replacement cost of buildings by checking scaled measurements, computing square footage, applying proper cost factors selected from tables prepared on basis of building types, class and shape, and applying a depreciation factor selected from a depreciation schedule.

8. Computes public assistance grants from written instructions; completes required forms to authorize payment and to notify recipients.

9. Posts, adjusts, and balances accounts; operates a bookkeeping machine in making postings; checks source documents and posts to accounts receivable and payable; prepares periodic reports of outstanding accounts payable or due.

10. Reviews claims, checks, warrants. and vouchers for arithmetical accuracy for legality, and for budget classification where guidelines are clearly established.

11. Prepares vouchers and drafts and disburses checks or warrants; maintains necessary records and files and does general clerical work as assigned; compiles routine statistical reports requiring occasional verification of information received.

MINIMUM QUALIFICATIONS

Either I

The equivalent of six months of experience in the class of Clerk I or in an equivalent clerical class in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)

Or II

Experience:

The equivalent of one year of full-time experience in clerical work, which included working with mathematical calculations and computations.

Or III

Education:

Completion of an approved course in clerical training. (Minimum of six months’ full-time class instruction.)

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Methods, practices and terminology of financial record-keeping work.

Abilities:

• Posting and making arithmetical computations rapidly and accurately.
• Operating standard office machines.
• Following oral and written directions.
• Meeting the public in order to receive and impart information.

Special:

In order to be eligible for certification to a position designed as requiring typing ability, candidates must demonstrate that they can type at a speed of not less than 40 words per minute from clear copy.

CLASS SPEC HISTORY

Old document: BG:kb
Revised: 11/77
Updated: l0/86
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New document: Jobspecs/1305
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BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees) 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.