County of Alameda

DESCRIPTION

Under general supervision, to perform complex accounting clerical work in connection with maintaining or reviewing financial records, and to do related work as required.

DISTINGUISHING FEATURES

Positions allocated to this class are distinguished from those allocated to the class of Account Clerk I by performing, on a regular basis, one of the following kinds of assignments:

1. Independent responsibility for maintaining audit of departmental control accounts for large accounting systems.

2. Functional supervision or review of account record keeping done by positions in the class of Account Clerk I.

3. Preparation of reports of fund expenditures and balances for accounting systems which are large in terms of both dollar amount and number of transactions.

4. Maintenance of complex account record-keeping systems which have multiple sources of revenue, each source having its own account record keeping requirements.

5. Responsibility for review of records for the purpose of allocating a variety of expenditures to a variety of cost centers.

The maintenance of single-fund account, such as trust funds, normally would be at Account Clerk I level, except:

A. In cases of large trust accounts kept in the Assessor's, Tax Collector's or Auditor's office.

B. In positions where accounting clerical work is not the major element of the job assignment. In these cases, the position would be allocated to a class outside the Account Clerk series.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Assumes responsibility through posting, adjusting, and balancing for the maintenance of appropriation and revenue ledgers; maintains accounting records for cost centers having multiple revenue sources, some revenue sources having separate account record-keeping requirements; breaks down ledger entries by funding source; encumbers funds by department and budget classification; posts expenditures and appropriation changes; liquidates encumbrances and balances to a control account.

2. Compiles and prepares statements and accounting reports; prepares cost statements and detailed statements of interdepartmental service charges; compiles for departmental review of incorporation into a summary report a variety of individual County programs; calculates and provides upon request information on expenditures and unencumbered funds in individual object accounts within cost centers.

3. Prepares preliminary departmental budget, basing requests on past expenditures and department management's projections of future service needs.

4. Reconciles accounting records to summary printout from data processing.

5. Maintain records of expenditures for maintenance, repair, or renovation of County buildings; maintains records of current status and expenditures on special projects; receives and records payments for building rentals; custodial overtime, liability insurance, parking rentals, telephone commissions, and other special services.

6. Processes claims for refund of duplicate tax payments; verifies proof of payments submitted and identifies proper claimant; prepares and issues warrants for approved refunds; computes interest due on refunds of overpayment warrants and determines distribution by tax units; balances duplicate trust account to general ledger.

7. Coordinates the preparation of material in support of adjustments to the Assessment roll; audits exhibits for errors, calculates changes in value, and prepares resolutions for presentation to the Board of Supervisors.

8. Audits medical bills against authorizations for care and medical reports; codes cases by underlying cause and affected body system; determines insurance coverage; checks bills against schedules of allowable costs; maintains detailed records and prepares summary reports of payments authorized; allocated charges to appropriate cost centers and subaccounts; identifies expenditures allowable to state-funded programs; prepares claims for reimbursement.

9. May be assigned lead supervision of a clerical unit.

MINIMUM QUALIFICATIONS

Either I

The equivalent of one year of experience in the class of Account Clerk I or in an equivalent or higher level clerical class.

Or II

The equivalent of two years of responsible financial record keeping experience. (Completion of a bookkeeping or accounting curriculum in a recognized business or accredited junior college may be substituted for the required experience on a year-for-year basis.)

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Purposes, methods, practices and terminology of financial record keeping work.
• Modern office methods and equipment.

Ability to:

• Prepare financial reports and maintain ledger for journal.
• Identify and correct errors in a variety of mathematical calculations in financial documents.
• Work independently in the absence of specific instructions.
• Operate standard office machines.
• Establish and maintain cooperative relations with the public.

SELECTIVE CERTIFICATION CRITERIA:

A. For positions requiring the ability to operate a l0-key by touch.

B. For positions requiring the ability to type at a speed of not less than 40 words per minute from clear copy.

CLASS SPEC HISTORY

Old document: State Clerical Study
dg: 1973
Updated: l0/86
RSS:pb
JH:pb
Updated: 12/92
JH:dj
Admin.Chg. 8/94
0154h
New document: Jobspecs/1310
ys/12/00

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees) 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.