County of Alameda

DESCRIPTION

Under general direction, to assist the County Auditor-Controller/Clerk-Recorder in the administrative operations of the County Clerk Recorder’s office; to coordinate and be responsible for recording a variety of legal documents, the official issuance of marriage licenses, registration of notaries; and to do other related work as required.

DISTINGUISHING FEATURES

The Assistant County Clerk Recorder reports directly to the Division Chief or Chief Deputy Auditor and has primary responsibility for planning and administering the daily operation of the Recorder’s office of the Clerk-Recorder’s Office. Primarily, this involves coordinating and being responsible for recording a variety of legal documents and supervising the County Clerk duties. The incumbent of this one-position class assumes responsibility for the management of the County Clerk-Recorder’s Office in the absence of the division chief.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Directs work of the Clerk-Recorder’s staff in accepting, indexing, microfilming, recording and returning documents presented for filing.

2. Confers with the Division Chief, Chief Deputy Auditor, and Auditor-Controller/Clerk-Recorder regarding policy, plans, and procedures and directs their implementation in the Clerk-Recorder’s Office.

3. Determines, in accordance with appropriate laws and statutes, which documents are acceptable for filing; supervises the preparation of accurate accounting and reporting of all monies received.

4. Develops office procedures; prepares annual departmental budget; monitors and tracks revenues and expenditures; determines equipment and staffing needs; submits financial and expenditures reports and recommendations to the Division Chief, Chief Deputy Auditor, or Auditor-Controller/Clerk Recorder.

5. Selects, trains and supervises all staff; develops standards for the evaluation of the quality and quantity of work performed by the staff.

6. Attends conferences of boards, commissions, and related groups; participates in Clerk-Recorder’s organizational activities and workshops.

MINIMUM QUALIFICATIONS

Either I

The equivalent of six years of full-time increasingly responsible experience in business or public administration, or title insurance work involving the processing of real property legal documents. Two years of this experience must have involved supervisory or administrative responsibility.

Or II

Possession of a Bachelor’s degree from an accredited college or university, AND

The equivalent of three years of recent, full-time experience in a managerial, administrative or staff capacity performing administrative and supervisory work.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcements of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

· Statutory requirements for recording official documents, issuing licenses for and recording marriages, and other official documents.
· Legal terminology required in recording work.
· Principles of analysis, systems and procedures developments.
· Modern office management principles and practices, including budgeting.
· Principles and practices of personnel management and training.

Ability to:

· Effectively plan, organize and supervise the work of others.
· Establish and maintain effective relationships with other officials and the public.
· Speak and write effectively.
· Prepare clear and concise reports.
· Perform statistical analysis.

CLASS SPEC HISTORY

Old document: RMP:nw 8/31/73
TT:gcb Revised: 4/80
VS:pf Revised: 1/98-1530h.doc
New document: Jobspecs/1530
ys/12/00

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.