County of Alameda

DESCRIPTION

Under close supervision, orders, issues, delivers, receives and warehouses supplies and equipment; maintains manual and computerized inventory records regarding minimum stock levels and rates of usage; moves furniture, office supplies and equipment within a County agency or department; and performs other related duties as required.

DISTINGUISHING FEATURES

The class of Supply Clerk I is the journey level class. Incumbents may perform the full range of supply, storeroom or warehouse duties for a facility supporting an office environment in a County agency/department and may be assigned to support an office services unit, a storeroom or several storerooms. Incumbents may do all of the receiving and delivering of supplies/equipment for any designated location in the County. Also, incumbents may be required to operate a variety of stock or warehouse moving equipment. Such positions are flexibly staffed, with the incumbent expected to develop the necessary skills for progression to the higher level by the completion of the six month training period.

This class is distinguished from the next higher one of Supply Clerk II in that the latter class is the advanced journey-level position which has responsibility for a specialized inventory process and/or may act as a lead worker over two or more full-time supply personnel.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

 

1.  Receives office supplies, furniture and equipment stock that supports an office environment from outside vendors, checks for damage and quantity, determines whether orders conform with invoice; stores stock in accordance with previously established systems; provides input regarding minimum stock level; rates of usage, and may recommend minimum stock levels according to past usage.

2.  Sets up stocks of supplies at one or more work locations.

3.  Prepares statistical summaries of supply activities.

4.  Takes physical inventory and maintains manual and/or computerized records of stock issued, received or surveyed, and on hand.

5.  Operates equipment related to job, such as pneumatic tubes, dollies, hand and platform truck/carts, paper counters, shrink wrap, pallet jacks, roller conveyor, and forklift truck.

6.  Prepares work orders/purchase requisitions, file, copy and maintain records for supply activities; obtains quotes on goods and services.

7.  Uses common hand tools for assembly and minor repair of standard office equipment.

8.  Delivers, sets up and places new furniture, moves used furniture and other heavy objects; assists with meeting and training room set-up and take down.

9.  Receives and delivers general office supplies and equipment for various locations.

10.  Performs inventory of fixed assets (furniture and equipment) in a County agency/department.

11.  May prepare shipments of office materials for transport to property and salvage; arranges for shipper or parcel pick-up.

12.  Ensures the orderliness and cleanliness of the work area or storeroom.

13.  Escorts vendor, mechanical repair, maintenance and other visitors to secured areas of the office.

14.  May operate duplicating machines in a central copy center to produce forms, manuals, and other documents; prioritizes jobs; adjusts settings and quantities and performs routine maintenance tasks; maintains production and cost records; operates related equipment such as hole driller, binder, paper cutter, and padding equipment; orders and maintains stock of paper supplies.

15.  May operate a County vehicle in the performance of regular duties and/or transport County vehicle fleet for scheduled maintenance and service.

 

MINIMUM QUALIFICATIONS

Possession of the knowledge, abilities and license as listed below:

License:

Must be in possession of and maintain a valid unrestricted Class C California Motor Vehicle Operator’s license.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledges and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Managing stock/commodities levels consistent with usage.
• Techniques of receiving, storing and issuing supplies, furniture and equipment stock.
• Workplace safety techniques.
• Computer navigation and common internet search tools.
• Basic computer data entry functions and records storage; online order entry.
• Basic alpha and numeric filing systems.
• Basic mathematical computations including addition, subtraction, multiplication, division and percentages.

Ability to:

• Compute mathematical problems.
• Understand and follow written and oral instructions.
• Handle and manipulate heavy/bulky objects up to 75 lbs.
• Interact courteously with co-workers and the public, vendors and delivery persons.
• Keep neat and accurate records.
• Organize and prioritize duties to meet deadlines.
• Work under general supervision.
• Make decisions using good judgment.
• Drive a motor vehicle.
• Use of basic hand tools.
• Operate, assemble and maintain mechanical equipment.
• Move furniture, office equipment and other heavy objects.

CLASS SPEC HISTORY

Old document: SP:jc/sw
Revised
Separated Supply I/II specs
9/98
Revised 10/29/98
0228ha
New document: Jobspecs/1705
ys/12/00
CSC Date: 11/18/98
SJ:cs Revised 5/11/15
CSC Date: 6/10/15
EL:ac Revised 2/25/19
CSC Date: 3/27/19

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees) 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.