County of Alameda

DESCRIPTION

Under general supervision, orders, issues, delivers, receives and warehouses supplies and equipment; maintains manual and computerized inventory records regarding minimum stock levels and rates of usage; moves furniture, office supplies and equipment within or between a County agency or department. May operate a variety of stock or warehouse moving equipment or be responsible for an Agency Copy Center; performs other related duties as required.

DISTINGUISHING FEATURES

The class of Supply Clerk II is the advanced journey-level class and positions allocated at this level are assigned supply functions for a majority of the work that falls within at least one of the following criteria:

1. Interdepartmental or county-wide receiving, storing and distributing supply duties and responsibilities.

2. Works in a storeroom/stockroom, office or warehouse environment: Loads and unloads whole truck loads of goods; redistributes existing large inventories within warehouses or facility; issues and wraps bulk items for deliveries or shipments.

3. Supply duties and responsibilities that are assigned for a specialized inventory, such as personal computer/automation equipment, office furniture, supplies, food, including food service supplies, vaccines, court exhibits, or blank county warrants, which require incumbents to exercise sound judgment and decision making in the proper receipt, storage, security or issuance of goods.

4. In an agency/department, assigned overall technical supply responsibility for inventory control of capital equipment and minor repairs of equipment and/or may act as lead worker over 2 or more full-time supply personnel.

This class is distinguished from the next higher one of Storekeeper I in that while the Supply Clerk II may have lead responsibility, the Storekeeper I class is considered the first full supervisory level in the storekeeping series.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

In addition to all or part of the journey-level duties described at the Supply Clerk I level, incumbents in the class of Supply Clerk II perform one or more of the following list of duties:

 

1. Receives, identifies, stores, rotates, issues a variety of office supplies, automation equipment, drugs and/or vaccines; checks for correct dosages and temperature requirements; assembles and processes equipment such as gas and oxygen tanks with/without gauges, supply carts, and hospital equipment.

2. Receives, stores, delivers and maintains security of blank county warrants; ensures correct numerical sequences of blank warrants; performs physical inventory counts.

3. Receives, stores, issues and maintains security of court paperwork or exhibits; preserves integrity of exhibits; maintains or assigns the maintenance of the exhibit control log; ensures review and/or release of exhibits to appropriate parties as authorized by the Superior Court.

4. In a warehouse environment, incumbents order, receive, store, and rotate various supplies, equipment and other materials; loads and unloads whole truck loads of goods; receives items from vendors to convert to County method of use; issues items in small lots to County agencies/departments or satellite offices.

5. Arranges for returns of supplies or equipment. Packs and prepares return shipments of broken, malfunctioning, or incorrect supply/equipment items to vendors or supplies using U.S.P.S., U.P.S., Federal Express, or other shipment or parcel. Makes adjustments to inventory and supply records accordingly.

6. Drives a light or medium duty truck and/or van in the pick up or delivery of supplies, furniture, equipment and material for recycling to or from County agencies/departments and outside agencies on a regularly scheduled run or by request.

7. Within an agency/department, assigned overall technical supply responsibility for all capital equipment; receives, stores, delivers, assembles, moves, inventories and tracks capital equipment.

8. Receives supplies from outside vendors; telephones predesignated food contract vendors regularly to check market prices; makes telephone orders for specific food commodities; identifies produce, types and cuts of meat; checks continually for food spoilage; checks containers for damage; ensures different types of food is properly stored and rotated.

9. Operates computerized mail inserting machine to process a variety of documents and negotiable instruments on a routine basis.

10. May assign and/or review the work of two or more full-time supply personnel performing routine supply or warehousing duties.

11. Transport County vehicle fleet for scheduled maintenance and service.

12. May act as liaison between the agency/department and property management for building maintenance and repairs.

13. Orders, receives and maintains adequate levels of safety and emergency preparedness related supplies and equipment; refreshes inventory of expired items as needed.

MINIMUM QUALIFICATIONS

Either I

Experience:
The equivalent of one year of full-time experience in the class of Supply Clerk I or an equivalent or higher level class in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)

Or II

Experience:
The equivalent of one year full-time experience in receiving, storing, and issuing of supplies, or in clerical work involving stock or equipment inventory control or fiscal recordkeeping.

 

License:
Possession of a valid California Motor Vehicle Operator’s license.

 

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Techniques of receiving, storing, and issuing supplies.
• Stacking and inventory control systems.
• Workplace Safety techniques.
• Characteristics of various commodities.
• Operation of warehouse equipment.
• Basic computer data entry functions and records storage; online order entry.
• Computer navigation and common internet search tools.
• Basic alpha and numeric filing system.
• Basic mathematical computations including addition, subtraction, multiplication, division and percentages.

Ability to:

• Compute basic mathematical problems.
• Understand and follow written and oral instructions.
• Clear verbal and written communication.
• Organize and prioritize duties to meet deadlines.
• Interact courteously with co-workers and the public.
• Work independently with minimal supervision.
• Handle and manipulate heavy/bulky objects up to 75 lbs.
• Move furniture, office equipment and other heavy objects.
• Keep complex and detailed records.
• Make decisions using good judgment.
• Assign training, monitor and review work when in lead capacity.
• Operate a variety of stock or warehouse moving equipment when part of assignment.
• Drive a motor vehicle.
• Operate, assemble and maintain mechanical equipment.
• Use of basic hand tools.

CLASS SPEC HISTORY

SP:jc/sw
Separated Supply Clk. I/II specs.
9/98
Rev. 10/29/98
Old document: 0228hb
New document: Jobspecs/1710
ys/12/00
CSC Date: 11/18/98
SJ:cs Revised 5/11/15
CSC Date: 6/10/15
EL:ac Revised 2/25/19
CSC Date: 3/27/19

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees) 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.