County of Alameda

DESCRIPTION

Under general supervision, to schedule jobs into the operational areas of the County printing facility; to coordinate assignments and track work through all the production phases; to inform departments of work progress; and to do related work as required.

DISTINGUISHING FEATURES

This one position class is located in the Reprographics Division of the Purchasing Department in the General Services Agency. The Division provides layout and composition, camera reproduction, offset printing, and bindery services to various County departments. Under the general supervision of the Manager, Reprographics, this position is responsible for supervising staff, scheduling work orders, following up on orders in process, coordinating work orders in each section to ensure a smooth and efficient flow of job orders; responding to inquiries from departments regarding orders in process, and arranging for delivery of finished orders.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Assigns, coordinates, reviews and evaluates the work of subordinate staff.

2. Receives and reviews printing requisitions to determine what sequence of operations are necessary to process orders expediently; assigns work to printing production sections based on the specifications outlined in the requisition; and coordinates production elements of Reprographics Division Sections to maintain reasonable completion dates of assigned work by following up on assignments issued within reasonable turnaround periods.

3. Inspects finished metal and film plates, printing, bindery work, and packaging at end of each operation to assure conformance with specifications, and adequacy of product for the next process in the printing operation.

4. Enters incoming work assignments on production control board to visually monitor progress of orders from receipt of requisition to finished product; maintains and updates production control board to reflect present job status of each order being processed.

5. Inspects metal plates submitted by requesting departments to determine if they are suitable for rerun, or if a new plate must be made; forwards finished metal plates suitable for rerun back to requesting department; and files court plates maintained by Reprographics numerically by court and requisition number.

6. Contacts customers for clarification of information needed to process printing orders; receives inquiries from customers regarding job status orders, and informs customers of projected completion dates.

7. Coordinates outside contractual services requirements with vendors and determines at what point of production the outside services will be needed to meet production schedules.

MINIMUM QUALIFICATIONS

Either I

The equivalent of one year of recent experience in production control in the printing or bindery field.

Or II

Any combination of education and appropriate experience that provides the knowledge and abilities listed below. Previous supervisory experience and/or supervisory coursework is desirable.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

· Principles of supervision.
· The general functions and procedures common to printing and bindery.
· The capability, requirements and use of offset duplicating equipment.
· Planning and scheduling work production with constant awareness of production delivery deadlines.
· General production control procedures.

Abilities:

· Written communication.
· Oral communication.
· Decision making.
· Leadership.
· Planning and organization.
· Management control.
· Budget analysis.
· Interpersonal sensitivity.
· Flexibility.
· Adaptation to stress.

CLASS SPEC HISTORY

Old document: PR:Lm-h
Revised/Retitled: 8/85
0289h
New document: Jobspecs/1869
ys/1/01

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.