County of Alameda

DESCRIPTION

Under general supervision, to provide a wide variety of tasks associated with technical and paraprofessional financial services in the management of bond programs; federal and state grants; real estate loan portfolios; public improvement assessment and redevelopment districts; cost allocations; budget appropriations to agencies; assistance in program audits and to do related work as required.

DISTINGUISHING FEATURES

Bonds and Finance Technician I/II/III is a flexibly staffed class series located in the Bonds/Finance Department of the Community Development Agency.

Bonds and Finance Technician I is the entry/training level classification in this series. Under close supervision, incumbents in this class are expected to gain experience and demonstrate proficiency in real estate and assessment district financial services and in the ability to work independently. Upon completion of one year in this class and upon demonstrating proficiency incumbents are eligible to be evaluated for appointment to the class of Bonds and Finance Technician II

Positions in this class differ from the class of Accounting Specialist in that the latter performs difficult and complex accounting clerical work in connection with the maintenance of financial records and the preparation of financial reports.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Prepares real estate loan payoff quotes in conformance with loan terms and conditions; initiates actions to ensure collections; verifies and records collections; customer contact; adjusts receivables; prepares loan documents for reconveyances, assumptions, subordinations, reductions, conversions; liaison with title/escrow companies; and insures recording of real estate liens and releases of liens.

2. Monitors hazard and other insurances on all real estate liens to ensure program’s compliance; follows up lapsed insurance and enforces coverage. Reviews and monitors loan regulatory agreement and recommends fiscal penalties or other actions if a loan is in default.

3. Obtains and verifies information for the preparation of documents for drawdown of funds from various federal and state grants. Prepares and submits quarterly financial status reports to federal and state agencies. Administers letters of credit on federal and contractual obligations on state-funded grants.

4. Assists in the technical and paraprofessional work related to the management of assessment districts and redevelopment districts including bond calls, payoff quotes, debt service, follow up on delinquent assessments, compliance with bond requirements, and state laws,

5. Reviews and adjusts housing construction and hazard reduction loans and grants disbursement ledgers for accuracy, contract and program compliance; processes project payments; reconciles project funding with finance records and schedules; records project payments; prepares project financial reports for program and financial audits.

6. Reviews professional services and subgrantee contracts for encumbrances and budget tracking; processes payment to contractors and subgrantees (including non-profits); and approves payments and records transactions.

7. Monitors program budget appropriations and revenues. Reviews County fiscal records for accuracy. Monitors accountability of general fund, special assessment districts, redevelopment districts and trust funds.

8. Obtains program information and prepares periodic invoices to contract cities and federal/state funding agencies. Records program receivables. Monitors receipt and deposits payments. Reports discrepancies. Prepares a variety of financial reports and correspondences on computer.

9. Maintains an audit trail of all program fiscal transactions for program audits in conformance with funding requirements.

10. Assists in the preparation of program budget reports, annual performance reports, Statement of Indebtedness and State Controller’s reports, city/county agreements, Board letter appropriations and encumbrances, internal audits and controls

MINIMUM QUALIFICATIONS

Either I

The equivalent of six months of full-time experience as Accounting Specialist performing financial services in the support of bond programs; grants management; loan portfolios, assessment districts, redevelopment districts, audit assistance or budget appropriations.

Or II

The equivalent of one year of full-time technical and paraprofessional experience in the administrative support of Bond Programs, Assessment Districts, Redevelopment Districts, Loan Portfolio Management, grant monitoring or budget monitoring and processing.

Or III
Education:

Completion of 60 college semester or 90 quarter units in finance, economics, business or public administration, accounting or real estate principles and practices.

Note: Some financial record keeping or technical support work in real estate loans or capital project financing is desirable.


NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:
· General accounting principles and practices.
· Real estate loan and escrow procedures and practices.
· Bookkeeping and record keeping principles.
· Principles of budget and variance analysis.
· Computer applications, such as word processing, databases and spreadsheets.
· Various report preparation formats and data collection methods.
· Redevelopment and public improvement assessment district financing.

Ability to:
· Prepare/process real estate loan documents.
· Make decisions, use good judgment, take initiative.
· Analyze and problem solve.
· Work independently.
· Demonstrate interpersonal sensitivity.
· Work cohesively as a team player.
· Communicate effectively both orally and in writing.
· Gather and input data into a computer.

CLASS SPEC HISTORY

Typed: 8/96/DF:lm
Old document: 1329h.doc
DF:jc Revised 7/99
New document: 2968-2969-2972.doc
Revised: DA:jc 7/00
CSC date: 8/16/2000
DRH:pf Revised 7/27/04
CSC Date: 8/18/2004

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees) 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.