County of Alameda

DESCRIPTION

Under general supervision provides a variety of office and field maintenance support duties; budgets; specifies, plans, and purchases equipment, supplies and materials needed for the maintenance and construction of water treatment and distribution systems; develops and maintains inventory control and storage systems for maintenance department; and performs related work as assigned.


DISTINGUISHING FEATURES

This is a single-position classification reporting to the Maintenance Manager. This class works independently to support the Maintenance department. This classification is responsible to budget, plan, procure, organize, store, and distribute all materials required by maintenance staff while coordinating with contractors, Engineering, and Operations to accomplish their assigned work.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Budgets, reviews plans, determines required material quantities and writes specifications for supplies, parts, equipment and materials; determines adequacy of specified materials and identifies alternatives as appropriate; coordinates with engineering, operations, and maintenance staff.

2. Establishes and maintains diversified, responsible and economical sources of supply; communicates and negotiates with vendors regarding price, availability, delivery and quality; reviews contractor and supplier invoices for conformance with contracts and existing specifications.

3. Prepares Request for Qualifications (RFQ) and reviews annual contracts for the Maintenance department to ensure that the Agency is receiving the services or products that have been contractually agreed to.

4. Purchases supplies, equipment and materials according to Agency and County policies, procedures and requirements, in coordination with agency engineering and accounting staff and County Purchasing Department.

5. Receives, verifies, organizes and stores purchased materials; pulls, sorts and prepares materials for planned jobs; sees that necessary materials are promptly made available to work crews to maximize crews' time and cost effectiveness.

6. Develops and maintains inventory control, storage and distribution systems, including facilities, procedures, and manual and computerized records and reports.

7. Ensures timely replenishment of ongoing supply needs; serves as resource to engineering, operations and construction personnel regarding ongoing or special purchasing activities.

8. Develops computer-based purchasing and materials control applications to ensure maintenance purchasing needs are maintained.

9. Works with maintenance and contract personnel on projects as needed.

10. Acts as liaison between Maintenance Manager, Agency staff and contractors; answers questions and resolves routine problems.

11. Develops and reviews standard operating procedures for the Maintenance department.

MINIMUM QUALIFICATIONS

Experience:

The equivalent of two years of responsible materials and supply acquisition and control experience, which has included developing technical maintenance and construction specifications and establishing sources of supply. The work must have provided a knowledge of the materials, supplies and equipment found in a water treatment and distribution utility. Experience in a public agency setting is desirable.

License:

Possession of a valid California driver's license. Possession of a Grade I or higher Water Treatment Plant Operator Certificate is desirable.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• Supplies, equipment and materials used in a water treatment and distribution utility.
• Principles and practices of purchasing, inventory control and storekeeping.
• Principles and practices of specification writing.
• Construction practices and procedures.
• Safety precautions pertaining to the work.


Ability to:

• Plan, organize and execute purchasing activities in coordination with the work of others.
• Prepare clear and accurate material and equipment specifications.
• Develop and implement effective inventory control systems.
• Maintain accurate records and prepare written reports.
• Establish and maintain cooperative relationships with those contacted in the course of work.
• Operate forklifts and related storeroom equipment.

CLASS SPEC HISTORY

RS:dj
5/18/94
Old document: 1259h
New document: Jobspecs/4955
ys/5/01
CSC Date: 5/18/94
MH:cs Revised/Retitled 12/8/09
Old Title: Maintenance Materials Planner/Buyer, Zone 7
CSC Date: 3/10/10

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees) 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.