County of Alameda

DESCRIPTION

 
Under general direction, to supervise, plan, organize staff and direct the activities of the Area Agency on Aging programs; develops and implements program management policies and administrative practices ensuring that the organizational activities of the organization are consistent with the State, County and Agency policy objectives; perform or oversee the most complex and sensitive assignments involving high-level personnel issues and issues with community partners; and do related work as required.

DISTINGUISHING FEATURES

This is a single position classification which functions as the assistant to the Director of the Area Agency on Aging program in the Alameda County Social Services Agency. The incumbent supervises professional level financial, administrative and program staff.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Oversees the planning processes of several major departments and programs areas, including new grants, requests for proposals, funding distribution and grant administration.

2. Administers grant distribution and budgets, including grant management activities, cost allocation planning, contract negotiations with providers; acts in absence of the Director.

3. Reviews and approves all contract documents and purchase orders for the Department of Adult and Aging services.

4. Ensures compliance with the Federal Older Americans Act, the State Older Californians Act, and County procurement standards and policies; acts as liaison with Auditor-Controller and the California Department of Aging and Federal Administration on Aging and the Federal Department of Labor.

5. Responsible for program funding priorities, policy development and service delivery.

6. Oversees program services delivered by the Area Agency on Aging, the Public Guardians Office and Adult Services through community partnerships.

7. Evaluates the work of staff to ensure quality implementation of programs, and that resources are used effectively.

8. Oversees compliance with the Older Americans Act, the Older California Act and the Department of Labor rules and regulations.

9. Coordinates with State and Federal audits, monitoring visits. Responds to findings and recommendations and implements corrective actions when necessary.

10. Oversees staff, program and administrative operations of the Veterans Services Office. Staffs and manages the Veterans Commission and ensures program direction and goals, meets needs of county veteran community.

11. Directs activities of professional staff, and subordinate supervisors.

12. Handles personnel actions, assists with labor issues and disputes, writes evaluations, resolves employee conflicts, promotes good employee relations and customer service.

13. Functions as a point person for all State board communications and manages the Aging Commission.

14. Responsible for the LAN administration for the Department of Adult and Aging Services.

MINIMUM QUALIFICATIONS

Experience:
Either I

The equivalent of four years of full-time experience as a Program/Financial Specialist, or an equivalent or higher level classification in the Area Agency on Aging Department in the Social Services Agency.

(Possession of a bachelor's degree in a social service field may be substituted for two years of the required experience; a master's degree in a social service field may be substituted for three years of the required experience.)

Or II

The equivalent of six years' full-time experience at least at the first-line supervisor level in a human/social services agency (possession of a bachelor's degree in a social service field may be substituted for three years of the required experience; a master's degree in a Social Services field may be substituted for four years of the required experience).

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

· Principles, methods and techniques of administration, including the organization and management of modern social services and institutional administration.
· Laws, codes and statutes relating to the functions and duties of the Department of Adult and Aging Services.
· Principles and techniques of budget, personnel and contract management.
· Human resources planning, staffing and policy development and implementation.
· Local governing and advisory bodies.
· Dynamics and interpersonal issues.
· Federal Older Americans Act.
· State Older Californians Act.
· Federal Administration on Aging.

Ability to:

· Plan, organize and supervise the work of others.
· Analyze situations accurately and adopt effective courses of action.
· Write effectively and speak before professional and public groups.
· Prepare budget estimates and reports.
· Work with elected and public officials.
· Flexibility.
· Management control.
· Leadership.

CLASS SPEC HISTORY

DF:jc
6/3/99
Old document: 6046h
New Document: Jobspecs/6046
ys/9/01
CSC Date: 7/7/99
DB:pf 9/6/02
CSC Date: 9/25/02
IB:cs Revised 4/14/15
CSC Date: 5/27/15

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.