County of Alameda

DESCRIPTION

Under the direction of the Social Services Agency Financial Services Director, oversees, budgeting, accounting, claiming and assistance/special payments, contracts and procurement. Oversees revenue maximization efforts. Coordinates efforts of budget and accounting staffs. Does related work as required.

 

DISTINGUISHING FEATURES

The Financial Services Deputy Director for the Social Services Agency directs a large staff of professional, paraprofessional, and clerical subordinates through first- and second-line supervisors. The Financial Services Deputy Director report to the Financial Services Director and acts as “second-in-charge” within the Finance Department.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Proposes the Social Services Agency budget schedule; supervises the preparation, assembly and completion of the annual budget submission and quarterly forecasts. Evaluates and refines models used for projecting costs and revenues. Organizes efforts to ensure the high quality and integrity of forecasts.

2. Identifies, tracks and prepares impact analyses for emerging budget issues relating to both costs and revenues.

3. Advises the Financial Services Director, SSA, on issues relating to controlling costs and maximizing revenues, on policies and procedures, and on options relating to the preparation and management of SSA’s departmental budgets.

4. Oversees activities involved in preparing and monitoring budgets and analyzing questions of financial policy. Oversees efforts to gather and analyze data on operational costs and to prepare regular and ad hoc financial reports to aid executive decision-making.

5. Periodically reviews budget and accounting structures used by the Social Services Agency to assure that they facilitate the clear, accurate meaningful grouping and recording of program, departmental and agency expenses and revenues.

6. Clarifies budgetary and accounting questions and concerns from the CAO’s and Auditor-Controller's offices, and oversees analyses that address these concerns.

7. Through subordinate supervisors, assures the quality, timeliness and accuracy of work related to general accounting, budgeting, claiming, contracts, procurement and processing assistance/special payments.

8. Assures accounting methods and procedures meet regulatory requirements; standardizes and integrates new procedures within the departments and coordinates them with the Auditor-Controller’s Department.

9. Assures necessary coordination between the efforts of the budget and accounting staffs.

 

MINIMUM QUALIFICATIONS

Experience:

The equivalent of five years of responsible financial and/or budget management experience two years of which required considerable independent judgment in financial policy development and interpretation.

Note: Possession of a bachelor's degree from an accredited college or university with a degree in accounting; business administration, public administration, or a closely related field may be substituted for one year of experience. Possession of a Master’s degree in business administration, or a closely related field may be substituted for two years of experience.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• Social services agency programs.
• Social services agency funding sources.
• Budget preparation, including caseload and cost forecasting; revenue estimating; and analysis of federal and state legislation, rules and policies that impact costs and revenues.

Ability to:

• Lead the planning, organization and implementation of a large financial division..
• Direct staff who are building financial models and/or carrying out financial analyses.
• Oversee procurement functions.
• Oversee accounting functions.
• Write and speak effectively, including the ability to write complex technical reports and conduct effective meetings.
• Work cooperatively with both financial and program management staff to clarify issues, evaluate options, present findings and agree on courses of action.

Core Competencies:

• Oral Communication - Includes person to person and presentations before large groups.
• Written Communication - Includes daily correspondence and larger reports/presentations.
• Decision-making - Includes making decisions that further the goals and needs of the County; includes using business acumen in making decisions that build a strong organization which delivers the highest level of service to diverse customers.
• Analytical and Problem Solving - Includes using vision, strategy, and innovation to deal with change.
• Planning and Organization - Includes using vision, strategy and innovation to maximize resources.
• Management Control / Supervision - Includes making excellent hiring choices, developing staff professionalism, growth and competency, and giving honest and fair evaluations.
• Leadership - Includes knowing when to lead and when to work effectively as part of a group; includes imparting to staff a commitment to the County’s mission, credo and goals; includes modeling excellence.
• Interpersonal Sensitivity - Includes fair treatment of all persons in both oral and written communication.
• Flexibility - Includes working with change using vision, strategy and innovation
• Resistance/Adaptation to Stress - Includes staying calm under difficult conditions.

CLASS SPEC HISTORY

RS:dg 3/79
Retyped: 1/85
Old doc: 0587h
New doc: 6070.doc
ys/7/01
CSC Date: 4/30/79
AM:po Revised/Retitled 7/12/07
old title: Director, Financial Services, SSA
CSC Date: 7/18/2007
IB:jf Revision 3/1/2018
CSC Date: 4/11/18

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.