County of Alameda

DESCRIPTION

Under general direction, to plan, administer, coordinate and evaluate the work of a major functional section within a division of the Probation Department, such as Adult or Juvenile Investigation, Adult Supervision, Juvenile Placement or Adult pre-sentence investigations; to maintain work standards, case controls, and work output; and to do related work as required.

DISTINGUISHING FEATURES

This class represents the second level of supervision and is distinguished from the next lower level class of Unit Supervisor by the increased span of control or the increased complexity or sensitivity of the major function supervised. Incumbents report directly to a Division Director. Positions in the next higher class of Division Director are responsible for major functional divisions within the department. This classification is found in the Probation Department only.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Plans, directs, and coordinates the work of several units of Probation Officers and other personnel engaged in administering probation services; confers with subordinate supervisors on organizational problems, such as caseload distribution, personnel problems, performance evaluation, and technical problems related to law or regulation.

2. Assists a Division Director in formulating division policies and procedures and in setting work standards; confers with superiors on personnel problems and policy matters, may substitute for Division Director in his/her absence.

3. Directly evaluates the performance of immediate subordinates and indirectly evaluates the performance of line workers under their supervision; approves or disapproves of granting permanent status to new employees of assigned units and may recommend dismissal of any unsatisfactory employee in an assigned unit.

4. Represents the Probation Department at various hearings, conferences and institutes, community councils and other community agencies; coordinates Probation Department activities with other agencies.

5. Interprets laws and regulations to first-line supervisors and to the public; addresses community groups on topics in particular field of specialty.

6. May assist in the Probation Department training program; give lectures and train new workers in agency procedures and appropriate techniques.

7. Reviews and approves actions on sensitive cases involving matters which may be contested or which involve other agencies or departments.

8. Reviews, approves, and forwards periodic reports relating to caseload status and activity and personnel. Assists in providing statistics to justify County budget requests.

9. Attends and holds staff meetings and conferences to discuss training problems, evaluation of performance, transfer of employees, morale and personnel problems, and to inform staff of new policies and procedures, and to ensure conformity with departmental and County regulations.

MINIMUM QUALIFICATIONS

Either I

The equivalent of six years’ full-time experience in the Alameda County Probation Department at the level of Institutional Supervisor II or in an equivalent or higher level Probation classification in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.) (Possession of baccalaureate degree may be substituted for the equivalent of four years’ experience).

Or II

The equivalent of six years’ full-time, increasingly responsible administrative or management experience, including the supervision of personnel and the implementation of broad and complex programs comparable to that of Unit Supervisor or Institutional Supervisor (Institutional Supervisor II) or equivalent or higher level classification in a Probation, Parole, Correctional Institution, etc. (Possession of a baccalaureate degree may be substituted for the equivalent of four years of experience).

License:

Possession of a valid California Motor Vehicle operator's license.

Special Requirements:

Applicants must be at least 21 years of age at the time of appointment.
Possession of an automobile may be required.

Good driving record according to DMV negligent operator guidelines and qualification for automotive insurance.

State law requires that persons appointed to positions in this classification be citizens of the United States or must have filed for citizenship one year prior to employment application deadline date and must meet all other minimum requirements for Peace Officer status (Section 1031 Government Code).

Any felony conviction is disqualifying.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Principles of public administration and personnel management.
• Principles and practices of governmental budgeting.
• Principles of employee supervision and training.
• Organization and functions of the various departments of the County of Alameda.
• Provisions of legislation pertinent to probation services, public relations and community resources.

Ability to:

• Make decisions, plan, direct and coordinate the work of others.
• Guide and evaluate the development of subordinates.
• Establish and maintain effective relationships with others.
• Interpret and apply complex laws and regulations.
• Write and speak clearly and effectively.

CLASS SPEC HISTORY

TT:lm-h
Revised: 5/83
Retyped: 1/85
DF:pb
Revised: 3/18/93
Old document: Y:\0597h.wpf
New document: Jobspecs/6123
ys/8/01
CSC Date: 4/7/93

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.