County of Alameda

DESCRIPTION

Under direction, the Assistant Superintendent is responsible for the ongoing operation of the Juvenile Facilities Division; for the care, custody and control of resident youth; for supervising Juvenile Facilities Division staff; and, related work as required.

DISTINGUISHING FEATURES

The Assistant Superintendent reports to the Superintendent and is responsible for the smooth coordination of a variety of Juvenile Facilities Division activities within the constraints of mandated policies and laws. The incumbent is involved in personnel, facility security, health and safety matters, and also directs special programs including, but not limited to, the Weekend Training Academy (WETA), GPS and Home Supervision. The class of Assistant Superintendent is distinguished from the next higher class of Superintendent in that the former has management responsibilities for day-to-day operations, while the latter has overall leadership oversight responsibilities for the Juvenile Hall or Camp Sweeney.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.


1. Oversees planning, organizing, security, and operations related to assigned facilities within the Juvenile Facilities Division; actively participates in the recruitment and selection of employees; and, assigns, instructs, trains, directs and supervises Institutional Supervisors, Unit Supervisors, Juvenile Institutional Officers, and other subordinate staff, including administrative and clerical support.

2. Confers with subordinate supervisors regarding the work of their staff and reviews their day-to-day activities; supervises the preparation of work schedules to ensure sufficient coverage in the facilities, especially coverage for absent staff.

3. Advises staff on group counseling and supervision techniques, including methods of ensuring facility security; advises and reviews staff efforts to assist youth who experience behavioral and emotional difficulties while in custody with adjusting to the facility; supervises the preparation and maintenance of daily and periodic records; and, makes frequent inspection tours of each living unit, reviews unit logs and programs, and ensures compliance with division regulations, departmental philosophy, and applicable state standards. May confer with staff concerning the behavior of juveniles and compliance with division regulations and philosophy.

4. Ensures the smooth operation of the Juvenile Facilities Division and staff's adherence to rules and policies; interprets policies and rules for their applicability to specific situations; reads the unit logs for unusual occurrences; reviews the general activities of the units, including leisure time programming and routine procedures; and, initiates changes as necessary.

5. Works with school personnel to coordinate activities with the on-site school program.

6. Ensures completion of, and reviews, staff written reports; reviews all youth disciplinary actions; discusses the offending action or problem with staff and youths; and, reviews the use of room confinement.

7. Oversees the admission and release procedures in Juvenile Facilities; ensures that records, statistics, and financial accounting are properly kept; and, is responsible for the system that ensures the safety and tracking of youth’s property.

8. Confers with supervisors regarding the overall operation and resolution of problems in Juvenile Facilities detention areas; confers with representatives from field divisions, other departments and the community; and, talks to parents, explaining the operation of the detention facility, and responds to their questions or complaints.

9. Inspects facilities and living units for cleanliness, repair needs, security, and general physical condition; oversees the requisitioning and inventory of clothing, cleaning materials and other supplies; and, prepares work orders, requisitions, and other necessary forms for the maintenance and operation of juvenile facilities.

10. Oversees special projects within the Juvenile Facilities Division (e.g., WETA, Restitution and Employability Program, etc.) 

11. Travels as necessary and participates in programs as directed.

MINIMUM QUALIFICATIONS

Education:

Possession of a bachelor’s degree from an accredited college or university (180 quarter or 120 semester units) preferably with a concentration in Sociology, Criminology, Psychology, Penology, Child Development, Political Science or a closely related field.

AND

Either I

Experience:

The equivalent of two years of full-time experience in a class equivalent to, or higher than, Institutional Supervisor II with the Alameda County Probation Department.

Or II

The equivalent of three years of professional, increasingly responsible, full-time experience in an educational or counseling program within a probation or correctional institution; two years of which must have been in a supervisory capacity at a level of, or higher than, an Institutional Supervisor II in the Alameda County Probation Department. .

License:

Possession of a valid California Motor Vehicle Operator's license, a good driving record according to DMV negligent operator guidelines, and qualifications for automotive insurance.

Special Requirements:

Applicants must be at least 21 years of age at the time of appointment.
Persons appointed to positions in this class in the Probation Department must meet the minimum standards for Peace Officer (Sec. 1031 of the Government Code).

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• Laws and codes governing the custody and care of juveniles, penal practices and institutional procedures.
• Modern techniques of personnel supervision, including disciplinary processes.
• Departmental policies and procedures.
• Disciplinary measures, particularly as applied to detained youth..
• Practices involved in the care, safety, and custody of youth.
• Principles and techniques of individual and group management within an institutional setting.
• Best practices concerning the operation of a detention facility.
• Principles of budget analysis and preparation.
• Social theory relating to detained youth and rehabilitation institutions.
• Evidence-based probation supervision practices.

 

Ability to:

• Supervise, train, and evaluate subordinate staff.
• Plan staff coverage schedules.
• Plan and execute suitable programs for juveniles in an institutional setting.
• Interact effectively with representatives of other agencies, parents, citizen groups, and the general public.
• Perform basic arithmetic functions (i.e. fractions). .
• Communicate effectively orally and in writing.
• Exercise tact when addressing difficult personnel matters.
• Organize, make decisions, problem solve and work under stressful situations.
• Analyze reports and statistics related to budget preparation and facility management.

CLASS SPEC HISTORY

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.