County of Alameda

DESCRIPTION

Under general direction of the Children and Youth Director, provides leadership in developing, planning, organizing and directing the activities associated with the Center for Healthy Schools and Communities (CHSC) within the Health Care Services Agency (HCSA). This work includes oversight of one or more of the main components of the Center’s work: (1) School-Based Health Centers, (2) School-Based Behavioral Health Initiatives, (3) Youth and Family Opportunity Programs, and (4) Healthy Schools and Communities Initiatives that provide school-based and school-linked health programs to students and their families throughout the 18 school districts in Alameda County; and performs related work as required.

DISTINGUISHING FEATURES

This classification is located in Health Care Services Agency and reports to the Children & Youth Services Director. The School Health Services Administrator, CHSC serves in a leadership role and collaborates with key stakeholders including the 18 school districts throughout Alameda County, Behavioral Health Care Services, Social Services Agency, the Probation Department, cities, Safe Passages, Police Departments and Community Based Organizations in the development of business and operational objectives. The CHSC provides services to school age youth from pre-kindergarten through community college. The School Health Services Administrator, CHSC is distinguished from the Director of Children & Youth Initiatives in that the latter has overall system-wide planning, administrative and policy development responsibilities for the children and youth service delivery in Alameda County.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Supervises and directs, through subordinate supervisory and professional staff, all CHSC staff and consultants, including oversight and review of scope of work deliverables, conducting employee performance reviews; initiating disciplinary action and resolving grievances when appropriate.

2. Provides overall administrative oversight for one or more of the following programs of the CHSC: (1)School-Based Health Centers, (2) School-based Behavioral Health Initiatives, (3) Youth and Family Opportunity Programs, and (4) Healthy Schools and Communities Initiatives within Health Care Services Agency including budget development and administration and the coordination of fiscal, personnel and contract activities.

3. Oversees the planning, coordination, and facilitation of CHSC programs; and develops and implements program policies and procedures for staff and collaborative partners.

4. Demonstrates leadership by facilitating effective cross sector partnerships; advocating for positive changes in policies and practices that impact youth health and wellbeing; and holding staff and contractors accountable for performance and results adopted by the CHSC.

5. Participates actively in fund development for CHSC to support expansion of direct services and strategic efforts and improve the health care safety net for children, youth and their families (e.g.: prepare grant applications, sponsor convening’s with funders and policymakers; lead efforts to enhance revenue reimbursement by increasing CHSC financial viability, third party billing, and staffing capacity).

6. Engages in performance driven activities to ensure results and metrics are achieved, and directs the development and management of program evaluation tools and products including data collection and both qualitative and quantitative measurements of population, program and client level successes and challenges.

7. Ensures effective and consistent communication with Board of Supervisor’s designees, school district staff and administration, county departments and administration, and community based direct service partnerships in an effort to build and sustain partner relationships.

8. Conducts formal performance evaluation of staff using the criteria-based performance evaluation documents in accordance with County, Agency and, if applicable, departmental policies and procedures.

9. Oversees the development of the program marketing and outreach campaigns in preparation for expansion to other high need communities in Alameda County; and develops and implements public relations and fund development activities

10. Develops and maintains annual program budget including regular reconciliation of actual expenses with projected expenses and revenues.

11. Ensures program compliance with County, State and Federal guidelines and with scope of work deliverables from philanthropic funding contract provisions and regulations; ensures the maintenance of accurate records and files.

12. Prepares a variety of correspondence, narrative and statistical reports, information for the CHSC, Director of HCSA and Board of Supervisors, program documentation, policies, procedures and other written materials.

13. Facilitates cross-systems planning to strengthen coordination, integration and linkage of health, social services, probation, schools and other agencies serving youth 5-24 years old that leads to improvement in youth health and wellness and creation of comprehensive and seamless youth health care programming based on best practice models, including negotiation of multi-year master agreements between school districts and county agencies.

14. Conducts needs assessment and other data analysis to develop the CHSC’s program goals, objectives and action plans; create annual reports and other white papers to promote health and wellness.

15. Serves on a variety of committees and task forces; attends meetings and makes presentations as required.

MINIMUM QUALIFICATIONS

Education:

Possession of a Master’s degree from an accredited college or university in business administration, health care administration, public health administration or related field.

AND

Experience:

The equivalent of two years of full time experience as a Supervising Clinical Case Manager, CHSC or Health Care Program Administrator I with the Center for Healthy Schools and Communities in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)

OR

Experience:

The equivalent of three years full-time administrative/management experience including planning and evaluation, fiscal, and collaborating and facilitating system coordination with school-based, school-linked health services and internal and external agencies related to school-based, school-linked programs that support children, youth and their families living in high poverty urban community setting.

AND

License:

Possession of a valid California Motor Vehicle Operator’s license.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• Collaborative leadership.
• Community/organizational and public/private partnership dynamics and development.
• Strategic planning and implementation.
• Principles and practices of employee supervision.
• Principles and practices of financial management.
• Principles and practices of community agencies and community resources and their role in the treatment of at-risk children.
• Developmental, academic, social and emotional needs of school-age population (ages 5-24 years).
• Educational and health equity and practices for addressing disparities
• School environments, educational priorities, and organizational issues.
• Practices and techniques of administrative analysis, evaluation, and report preparation.
• Applicable federal, state and local laws, rules and regulations.
• Principles and practices of direct client service delivery.
• Computer applications related to the work.

Ability to:

• Provide effective leadership.
• Communicate effectively orally and in writing.
• Perform analytical problem solving.
• Make sound decisions and use good judgment.
• Plan, organize and prioritize work.
• Provide budget development and other data analysis.
• Plan, supervise, review and evaluate the work of a multi-disciplinary staff and consultants through subordinate supervision.
• Work independently, collaboratively with multidisciplinary team, community resources and organizations.
• Establish and maintain effective working relationships with departments/agencies, stakeholders, partnerships and other organizations and communities.
• Represent the department and the County in meetings with others and make effective presentations to diverse groups.

CLASS SPEC HISTORY

SA:po 6/19/06
Newspec: 6645.doc
CSC Date: 7/19/2006
ABS:cs Revised/Retitle 8-26-08
old title: Our Kids Program Admin
CSC Date: 9/10/2008
RY:cs Revised/Retitled 02/05/13
Old Title: School Health Services Administrator
CSC Date: 3/20/13

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.