County of Alameda

DESCRIPTION

Under general supervision, performs complex accounting clerical work in connection with maintaining and reconciling financial records for the Alameda County Fire Department (ACFD); and performs related work as required.

DISTINGUISHING FEATURES  

Positions allocated to this class maintain and reconcile complex account record keeping systems including accounts payable and receivable for all financial transactions for the Fire Department.  This position is distinguished from the higher class of Fire Department Payroll Processor in that the latter is responsible for the preparation of payroll, maintenance of payroll documentation and files, and preparation of State and Federal payroll tax reports and agencies reporting.

EXAMPLES OF DUTIES

NOTE:   The following are the duties performed by employees in this classification.  However, employees may perform other related duties at an equivalent level.  Each individual in the classification does not necessarily perform all duties listed.

1. Supports accounts payable and accounts receivable functions within the ACFD Finance Division by performing accounting clerical work.
2. Maintains accounting records; breaks down ledger entries by funding source; posts expenditures and appropriation changes; liquidates encumbrances on purchase orders (POs).
3. Compiles and prepares accounting reports; calculates and provides upon request information on expenditures and unencumbered funds in individual object accounts.
4. Maintains records of expenditures for departmental programs; maintains records of current status and expenditures on projects and services; receives and records payments for services.
5. Enters requisitions for POs and processes vouchers, direct claims, and employee reimbursements; follows up on payables items with the auditor’s office.
6. Maintains all vendor files and records, resolves and reconciles discrepancies with vendors.
7. Prepares bank deposits; monitors accounts receivable at all times; reconciles payments against invoices and contracts.
8. Reviews, reconciles, and verifies program managers’ credit card reports.

MINIMUM QUALIFICATIONS

Education:

High school diploma or equivalent.

AND

Experience:

The equivalent of two (2) years of responsible financial record keeping experience.

(Completion of a bookkeeping or accounting curriculum in an accredited business school or community college may be substituted for the required experience on a year-for-year basis.)  

 

NOTE:    The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE:    The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.  

Knowledge of:

• Methods and practices of financial record keeping and processing; including accounts payable, accounts receivable, cost accounting, purchasing, and contracts.
• Fund Accounting.
• Governmental rules and regulations affecting accounting functions.
• Reconciling problem accounts both past due and current.
• Microsoft Office software.
• Enterprise Resource Planning (ERP) systems.

Ability to:

• Establish and maintain cooperative relations with internal and external customers.
• Prioritize assignments.
• Exercise independent judgment within guidelines; work independently in the absence of specific instructions.
• Identify, research, and correct errors in a variety of mathematical calculations in financial documents.
• Compile and analyze information.
• Maintain attention to detail and accuracy while meeting deadlines.
• Operate standard office equipment.

CLASS SPEC HISTORY

BG:bl

7/12/00

Jobspecs/Newspecs:  8160

MAH:cs  Revised 7/28/14

CSC Date:  8/20/14

GH:cs  Revised  6/16/15

CSC Date:  6/24/15

DR:sa Revised 09/04/2020

CSC Date:09/23/2020

BENEFITS

*** For benefit information, please refer to the recruitment brochure.