County of Alameda

Fire Department Payroll Processor (#8166)

Bargaining Unit: Unrep - Fire Clerical (074)
$38.45-$47.20 Hourly / $3,076.15-$3,775.85 BiWeekly /
$6,665.00-$8,181.00 Monthly / $79,980.00-$98,172.00 Yearly

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DESCRIPTION

Under general supervision, performs complex and technical payroll-related duties involving the preparation and maintenance of Fire Department employee payroll system and payroll-related personnel records; responds to payroll and benefits inquiries from Fire Department Management and other staff in support of the payroll processing function; and to performs related duties as required.

DISTINGUISHING FEATURES

The Fire Department Payroll Processor is a paraprofessional non-safety classification within the Alameda County Fire Department. This single confidential clerical is responsible for the preparation of payroll, maintenance of payroll documentation and files, and preparation of State and Federal payroll tax reports. This classification is distinguished from the Fire Department Payroll Analyst, in that the Payroll Processor has payroll processing and payroll file maintenance responsibilities, whereas the Fire Department Payroll Analyst has payroll coordination and responsibilities in the payroll unit.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each employee in the classification does not necessarily perform all duties listed.

Prepares and processes the Fire Department’s payroll.
Compute and prepare adjustments and special payroll checks; adjust tax balances for canceled payroll checks.
Ensure timely and accurate posting and maintenance of payroll-related data, and audit preliminary payroll reports for reasonableness and accuracy.
Ensures compliance with County, State, and Federal requirements related to payroll processes and reports.
Maintain and prepare payroll-related records and reports to assist with various management-based projects.
Conduct new employee orientation and process new employee documentation related to payroll and payroll programs.
Answer payroll-related questions from employees.
Assist with the administration of the Fire Department’s compensation plans.
Prepare Quarterly and Yearly reports to Federal and State Agencies. Research and resolves a variety of problems related to assigned activity and process retirement plan contributions.
Research and resolve discrepancies or problems with a variety of vendors and governmental agencies and implement provisions and associated changes in employee bargaining agreements on the payroll system.
Coordinate with outside vendors in preparation of required Federal and State reports.

MINIMUM QUALIFICATIONS

Experience:

Three (3) years of experience in the preparation and maintenance of financial, fiscal, and other statistical records or two (2) years in processing and maintenance of payroll data. Payroll experience is desirable.

License:

May require possession of a valid California driver's license.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

Rules, regulations, terminology, and processes related to the completion and processing of varied payroll and personnel documents.
Complex and specialized payroll practices.
Methods and practices used in financial and statistical work.
Basic data processing principles associated with automated payroll systems.
Record-keeping principles and procedures.
Office administrative practices and procedures, including records management and the operation of standard office equipment.

Ability to:

Perform complex and specialized payroll.
Plan and carry out duties independently.
Interpret and explain applicable laws, rules, and regulations related to payroll.
Prepare accurate financial and statistical reports and maintain confidential office files.
Communicate clearly and concisely, both orally and in writing.
Analyze and resolve difficult administrative problems related to the payroll function.
Organize, prioritize, and coordinate work activities.
Operate standard office equipment, including a word processor, personal or online computer.
Train others in work procedures.
Establish and maintain effective work relationships.

CLASS SPEC HISTORY

MH:po 8/29/08

Newspec: 8166.doc

CSC Date: 10/8/2008

MH:cs – 9-22-09

CSC Date: 10/7/09

DR:cs Revised 6/21/16

CSC Date: 7/6/16

DR:saa Revised 7/01/24

CSC Date:8/7/24

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*:

For your Health & Well-Being

Medical – HMO & PPO Plans
Dental – HMO & PPO Plans
Vision or Vision Reimbursement
Share the Savings
Basic Life Insurance
Supplemental Life Insurance (with optional dependent coverage for eligible employees)
County Allowance Credit
Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
Short-Term Disability Insurance
Long-Term Disability Insurance
Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
Employee Assistance Program

For your Financial Future

Retirement Plan - (Defined Benefit Pension Plan)
Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

12 paid holidays
Floating Holidays
Vacation and sick leave accrual
Vacation purchase program
Catastrophic Sick Leave
Pet Insurance
Commuter Benefits Program
Guaranteed Ride Home
Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
Employee Discount Program (e.g. theme parks, cell phone, etc.)
Child Care Resources
1^st United Services Credit Union

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change.