County of Alameda

DESCRIPTION

DEFINITION

Under administrative direction, to plan, organize, and direct the general administrative services for the Fire Department (aka Fire District), to assist in the determination of overall policy for the functions to which assigned and participate in development and implementation of policy for the District as a whole; and to do related work as required.

DISTINGUISHING FEATURES

The Fire Department Administrative Services Director is a one-position class reporting to the Fire Chief.  The Fire Department Administrative Services Director will act as the principal assistant to the Fire Chief in government, business and administrative matters.  The Fire Department Administrative Services Director is responsible for administrative and support aspects of the Fire District.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification.  However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Confers with executive staff and other managers concerning the administrative needs and requirements of programs, policies, rules and regulations; makes recommendations on administrative policies and procedures; implements policy changes; devises procedures for agency wide administrative activities.

2. Directs the District human resources, fiscal, and policy and program development programs; coordinates and monitors activities of these programs to maximize services to the Fire District.

3. Designs and implements budget procedures and develops and administers the annual budget in cooperation with the other department heads; advises the Fire Chief and Executive Staff regarding trends, audits or problems related to any budgets; prepares budget justifications and reviews.

4. Analyzes operations to determine cost effectiveness, maintains standards and makes improvements; may work on special projects for the Fire Chief.

5. Oversees the Administrative Services Section in charge of procurement of supplies and equipment, inventorying, mail services, printing, office clerical pool and temporary services.

6. Directs contract compliance oversight, department-wide, including bid analysis, as well as work in progress to completion; assures agency compliance with State and Federal administrative regulations and guidelines.

7. Directs media and public relations, community outreach and legislative programs for the Fire Chief.

MINIMUM QUALIFICATIONS

Education

Possession of a bachelor’s degree from an accredited college or university in a field related to the work performed in this position. 

AND

Experience

The equivalent of three years of full-time increasingly responsible administrative managerial experience which included analyzing, making recommendations, and facilitating the implementation of change for organizational, procedural, program, budget or personnel management.  Two years must include supervisory experience.  (Experience in more than one of the program areas is highly desirable.)

License

Possession of a valid California Motor Vehicle Operator's license.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Legislative processes at the local, state and federal levels.
• Governmental budgeting and accounting systems and cost allocation.
• Policies and procedures related to public financing.
• Contract negotiation, administration and compliance.
• Policy formulation and implementation.
• Program definition and development.
• Labor relations policies, practices and management.
• Public Administration.
• Personnel management including work planning and employee supervision.
• Organizational and employee development.
• Media and public relations including organizing and conducting community outreach.
• Modern office management practices and techniques.
• Basic understanding of computer applications.

Ability to:

• Demonstrate excellent written communication skills.
• Use clear and concise oral communication.
• Make sound decisions.
• Analyze and solve problems.
• Plan and organize.
• Develop, analyze and monitor budgets.
• Manage control.
• Lead.
• Demonstrate effective interpersonal communication.
• Produce accurate information in short timeframes.
• Manage multiple and changing priorities.
• Meet deadlines

CLASS SPEC HISTORY

Newspecs:  8168.doc
MH:cs  03/12/10
CSC Date:  3/24/10

BENEFITS

*** For benefit information, please refer to the recruitment brochure.