County of Alameda

DESCRIPTION

Under general direction, to plan, direct, evaluate, manage, and coordinate all activities and operations relating to facilities and fleet division including all vehicles, apparatus, heavy equipment, buildings and facilities, mechanical systems, and property under the control or use of the fire department.


DISTINGUISHING FEATURES

The Fire Department General Services Manager is a single position, non-uniformed class that reports to a member of the Executive Management Team. The Fire Department General Services Manager will oversee and direct all aspects of the fleet and apparatus maintenance and replacement program, as well as all aspects of the buildings and grounds maintenance, acquisition, and replacement program.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Plans, assigns, supervises, evaluates and inspects the work of subordinates in the fleet and building division; provides specialized support services such as research and planning activities.

2. Maintains a variety of control records; makes special studies and investigations of operating procedures, methods and problems; supervises the preparation of a variety of work and staff reports. Prepares budgetary proposals, memoranda and correspondence.

3. Participates in the implementation, and/or development and revision of departmental policies and procedures related to the fleet and facilities divisions.

4. Participates in personnel matters such as recommendations for selection, organization, discipline, etc.; plans, develops, implements, and participates in fleet and building division level training including lecturing and informal instruction in specialized subjects.

5. Acts as primary point of contact for outside agencies and organizations that contract with the fire department for maintenance services or provide goods and services related to buildings, grounds, fleet, and apparatus maintenance; ensures contract compliance. 

6. Prepares, submits and monitors the fleet and buildings budget. Oversight shall include reporting and monitoring of expenditures, revenues, and year-end projections; develops systems to reduce expenditures while increasing efficiencies and revenues.

7. Reviews and develops policy and develops comprehensive maintenance/repair and replacement programs to ensure the fleet and buildings division is operated and monitored in an effective and efficient manner; ensures that sufficient apparatus and vehicles are in operable condition to ensure that there is no disruption in emergency services and response; ensure all buildings, facilities, and grounds are kept in good repair as to ensure the safety of fire department personnel; monitors and ensures quality control.

8. Receives, or causes to be received, supply requisition requests; order, or causes to be ordered supplies from the County Purchasing Officer and from private suppliers; and maintain, or cause to be maintained, a running inventory of all supplies received.

9. Inspects, or cause to be inspected, department facilities, mechanical systems, subordinate work product, records, apparatus, and staff vehicles; enforces maintenance standards; ensure the follow up on repair orders.

10. Develops plans and works with appropriate agencies to acquire or dispose of real property as required.

11. Assists in preparing the department budget.

12. Mentors subordinate staff.

13. Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Either I
Education:
Possession of a Bachelor's degree in a relevant field from an accredited college or university.

And

Experience:
Two years of full-time (or equivalent part-time hours) management experience performing complex administrative, budgetary and personnel supervision activities, and

Two years of full-time (or equivalent part-time hours) management experience operating a complex maintenance shop in the areas of fleet and vehicle maintenance and/or building and facility maintenance or equivalent with a Bachelor’s Degree from a regionally accredited college or university.

Or II
Experience:
Four years of full-time (or equivalent part-time hours) management experience performing complex administrative, budgetary and personnel supervision activities,

AND
Experience:
Four years of full-time (or equivalent part-time hours) management experience operating a complex maintenance shop in the areas of fleet and vehicle maintenance and/or building and facility maintenance or equivalent.

Licenses and Certifications:

Minimum - Valid Class C California Driver’s License with ability to obtain a Class A or B with various endorsements if requested.

Preferred - California State Fire Marshal’s Office – State Fire Mechanic Certificate

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Principles and practices of supervision and leadership
• Budget development and tracking, cost control procedures, financial forecasting and fiscal analysis
• Project management methods and procedures
• Current methods, tools and equipment used in the maintenance of automobiles and fire apparatus
• Principles of gas and diesel engines, diagnostic equipment and hydraulics
• Fire equipment and apparatus
• Machine shop use, body repair, automotive painting and arc and acetylene welding
techniques
• Basic OSHA safety rules and procedures
• Vehicle procurement methods
• Purchasing and materials management practices and principles
• Computerized preventive maintenance systems and electronic controls
• Inventory management and control principles
• Competitive bidding procedures
• Vehicle surplus practices
• Contract administration principles
• Preventive maintenance programs
• Vehicle maintenance requirements
• Fleet management systems
• Industry standards
• Vehicle rotation process
• Body shop and insurance procedures
• Legal requirements for the construction, operation, and certification of vehicles in the fleet (DOT, CHP, NFPA).
• Applicable building codes, regulations, federal, State, local ordinances.

Ability to:

• Monitor and evaluate employees
• Plan, organize, administer and evaluate the work of staff
• Provide technical guidance to staff including writing and updating vehicle specifications
• Use computers and applicable software applications
• Adapt to changing circumstances
• Analyze and collect data
• Maintain accurate record keeping and documentation
• Manage preventive maintenance activities
• Maximize shop production and workflow
• Prepare reports
• Establish and maintain effective working relationships with those contacted in the course of work
• Develop and administer budgets
• Manage billing and inventory control records
• Maintain and reconcile expense accounts
• Use computer applications (i.e. MS Word, Excel) related to the work
• Procure vehicles
• Dispose of vehicle surplus
• Administer contracts
• Draft and implement policies and procedures
• Estimate required parts for future repairs and maintenance
• Communicate, demonstrate interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work
• Prepare proposals and specifications
• Analyze, interpret, and implement solutions to purchasing and materials management problems

CLASS SPEC HISTORY

MAH:cs
Newspecs: 8174.doc
CSC Date: 2/8/12

BENEFITS

*** For benefit information, please refer to the recruitment brochure.