County of Alameda

DESCRIPTION

Under direction, to plan, monitor and manage the ordering, purchasing, storing, billing, issuing and maintenance control of heavy equipment parts, equipment, accessories and supplies utilized in the service and repair of County and other agencies vehicles and equipment; and to perform other related duties.

DISTINGUISHING FEATURES

This is a single-position class located in the Heavy Equipment Shop in the Maintenance and Operations Department of the Public Works Agency, and reports to the Public Works Fleet Supervisor. The incumbent of this class has lead responsibility over the class of Auto Parts Technician and other assigned staff. This class is distinguished from the next lower one of Auto Parts Technician in that the latter class is not assigned the lead responsibilities of the Senior level. The class of Senior Heavy Equipment Parts Technician is further distinguished from other storekeeping and supply clerk classes by the necessity for specialized knowledge of parts, assemblies, and repair procedures for automotive and construction equipment.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Plans, directs, trains and coordinates the work of the Auto Part Technicians and other assigned staff.

2. Ensures accuracy, completeness and timeliness related to receiving and processing orders for established contract accounts; determines and establishes work priorities for processing orders, scheduling deliveries, meeting deadlines, and maintaining operational standards; checks and verifies quantity and correctness of items received; personally orders and purchases by means of emergency confirming requisitions, authorized by the appropriate Buyer, for critically needed commodities; conducts preliminary cost projections on major projects.

3. Ensures invoices are charged to the appropriate accounts; bills for parts purchased for other departments and jurisdictions; prepares monthly report detailing the purchase of all stock items and status of the different accounts.

4. Determines and establishes stock levels for parts, accessories and tools; receives and monitors the maintenance of stock; coordinates and monitors tracking and control systems to locate or verify delivery and receipt of storeroom stock using both manual and automated systems; researches, evaluates and recommends checks and verifies serial numbers, size, description, production date, type, make and model number of parts and equipment being requested.

5. Researches, surveys and performs simple cost analysis relating to parts, services, accessories, supplies, and equipment; updates and develops new and established resources to maintain cost effectiveness and to ensure availability of controlled, hard-to-find or critical parts; maintains continuous contacts with suppliers, vendors, representatives from private industry and other agencies; relieves auto service employees, mechanics, and supervisory staff of the need to research catalogs and other sources to select needed parts and accessories.

6. Monitors the issuance and distribution of parts and equipment to mechanics, shops and other County facilities; meets and confers with staff, supervisors, and buyers on measures to expedite the ordering and issuing process, and on methods to ensure that critical parts are available.

MINIMUM QUALIFICATIONS

Either I

The equivalent of two years in the class of Auto Parts Technician in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)

Or II

The equivalent of three years’ full-time experience involving the ordering, purchasing, issuing, and inventory control of heavy equipment parts and/or automotive parts and accessories; one year of the experience must have been in a lead or supervisory capacity.

License/Certification:

Possess and maintain a valid California Motor Vehicle Class C Driver’s License. Candidates must submit evidence from the DMV showing current status of their license at the time of application and must have a clean driving record for the previous three-year period. Possess a valid Forklift Operator Certificate.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• Heavy equipment parts and automotive parts, equipment, and accessories used in the repair and maintenance of fleet vehicles and construction equipment.
• Vehicle repair and maintenance procedures and terminology.
• Standard warehouse and storeroom operation and equipment.
• Stock and inventory control including computerized systems.
• Record keeping and filing systems including automated systems.
• Local automotive parts and equipment suppliers and vendors.
• Basic techniques of research, survey and compilation of data.

Ability to:

• Monitor and coordinate the maintenance and requisition of a variety of heavy equipment parts, automotive parts and related supplies.
• Lead and train technical and clerical staff.
• Maintaining accurate files and records including automated systems.
• Simple arithmetic calculations.
• Communicate effectively orally and in writing.

CLASS SPEC HISTORY

BL:sw
2/21/79
TAT:pb
Revised/Retitled: 10/27/88
TAT:pb
Revised: 3/22/89
Old document: 0874h
New document: Jobspecs/9411
ys/11/01
CSC Date: 4/26/89
MH:cs Revised 1/12/11
CSC Date: 2/23/11
MH:cs Revised 2/25/15
CSC Date: 4/29/15

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees) 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.