County of Alameda

DESCRIPTION

Under direction, the Public Works Fleet and Infrastructure Systems Manager is responsible for the overall administration and management of the California Driver’s License Pull Program and the Bi-Annual Inspection Terminal Program,Infrastructure Management System and manages the Public Works Agency’s heavy equipment repair and replacement operations; and performs other related work as required.

 

DISTINGUISHING FEATURES

 

The Public Works Fleet and Infrastructure Systems Manager is a second-line supervisor who is responsible for the oversight of the Agency’s fleet programs and the heavy equipment repair shop.  The incumbent is responsible for assuring the timely repair and maintenance of the Agency’s heavy equipment, determining vehicle needs, drafting vehicle specifications, and coordinating any necessary modifications to vehicles.  This class is distinguished from the class of Public Works Fleet Supervisor in that the latter class is a first-line supervisor responsible for the day-to-day operation of the Heavy Equipment Repair Shop.  The Public Works Fleet and Infrastructure Systems Manager has oversight on the Agency Infrastructure Systems and provides direction to those who assist in the management of information related to it.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Assesses Agency vehicle needs; reviews equipment availability, establishes priorities and assigns equipment accordingly; reports on status of fleet to Agency management; ensures that vehicles have current valid licenses; assists in the development of equipment replacement program meeting with vendors and suppliers and recommending minimum standards for equipment and parts; drafts vehicle specifications; and, prepares the budget for the Agency’s light and heavy equipment rolling stock and heavy equipment shop operations.

2. Establishes priorities and coordinates equipment repair schedules with the Public Works Fleet Supervisor and determines preventative maintenance schedules; evaluates use of equipment and recommends modifications to perform various functions; evaluates equipment repair costs versus replacement costs; determines feasibility of equipment rental versus purchase of new equipment; schedules rental of equipment; and, meets with equipment and parts suppliers to discuss and resolve technical equipment maintenance problems.

3. Investigates all Public Works Agency accident reports; recommends action on safety suggestions; serves as a member of the Safety Committee; and, administers and maintains records for the California Driver’s License Pull Program and the Bi-Annual Inspection Terminal Program.

4. Reviews and recommends equipment rate changes; monitors shop billing documents, inventories and commercial documents; receives and approves purchase requisitions; investigates and corrects billing errors and/or complaints; maintains files, both manual and automated, to generate reports; employs computer database to determine utilization factors, costs of operation, and maintenance costs; determines needs, purchases, and maintains records for the Agency’s pagers, radios, and cellular phones; and, administers the Agency’s radio system.

5. Leads the Agency in sustainable fleet policies, practices and strategic plans and participates in the development and implementation of departmental goals, policies and strategic plans.

6. Explores grant opportunities and writes grant proposals; develops, administers and monitors program budgets, grants contract and fiscal activities; and, tracks expenditures and revenue.

7. Reviews operational and vehicle utilization records and confers with subordinates to determine the parts, materials and equipment needed for the Agency’s vehicle program; initiates requisitions for supplies and equipment, contractual repair services, vehicles and related equipment; and, conducts an annual analysis of the fleet to determine the vehicle replacement schedule.

8. Manages acquisition and parts delivery Agency-wide.

9. Manages and operates automated fleet and infrastructure systems and recommends changes to those systems necessary to maximize the use of resources.

MINIMUM QUALIFICATIONS

Either I

Experience:

The equivalent of two years of full-time experience in the class of Public Works Fleet Supervisor or an equivalent or higher level class specializing in the repair and utilization of vehicles, with at least one year of that experience managing infrastructure systems related to fleet in the Alameda County classified service.

Or II

Experience:

The equivalent of four years of full-time journey-level experience in scheduling and assigning the maintenance of vehicular equipment for a public agency, construction firm, or similar setting; two years of the required experience must have been in a supervisory capacity; and one year of the required experience must have been managing infrastructure systems related to fleet.

And

License (required for all above patterns):

Possession of a valid California Class C Driver’s License.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

 

Knowledge of:

• Provisions of the California Motor Vehicle Codes and the CA Bi-Annual Inspection Terminal Program.
• Techniques for researching, analyzing, and determining equipment needs and utilization.
• Management and leadership principles and practices.
• Budgetary, purchasing, contract and grant administration practices and procedures.
• Planning, scheduling, and supervision techniques related to equipment repair and maintenance activities.
• Methods, tools, equipment, and materials used in the maintenance and repair of a variety of heavy equipment and vehicles.
• Hydraulic and compressed air brake controls, diesel and gasoline engines, transmissions, differentials, clutch assemblies, generators, ignition and other electrical systems, fuel and water pumps, and all functioning parts of modern heavy equipment and vehicles.
• Methods and systems of efficiently operating a modern repair shop.
• Licensing requirements for vehicles and operators.
• Maintenance of a variety of records both manual and automated.

 

Ability to:

• Evaluate, compare and recommend vehicles required for different types of work.
• Recommend necessary modifications to equipment to perform different jobs.
• Make sound decisions.
• Analyze and problem solve.
• Plan and organize.
• Communicate effectively both orally and in writing.
• Analyze budgets and make sound recommendations.
• Utilize management control techniques.
• Deal with others with interpersonal sensitivity.
• Make operating decisions with flexibility.
• Operate complex maintenance infrastructure systems to enter, retrieve, and analyze data and utilize spreadsheet and other applications.

 

 

 Working Conditions:

 Duties require the incumbent to work in the standard office environment. Daily walking on flat surfaces such as the equipment repair shop, equipment yard, or parts room and climbing stairs is required in the performance of duties. While being around heavy equipment, the incumbent will be exposed to various noise levels and may at times be exposed to diesel or other fumes. Incumbent has 24/7 responsibility to respond to emergencies; participate as on-call supervisor after hours and weekend/holidays; attend meetings after hours.

CLASS SPEC HISTORY

Typed: 5/96
TT:lm
Old document: 1311H.DOC
New document: Jobspecs/9531
ys/11/01
CSC Date: 10/2/96
MH:cs Revised/Retitled 7/6/11
Old Title: Public Works Fleet Manager
CSC Date: 7/27/11
IC:jf Revised 4/21/2017
CSC Date: 5/24/17

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 12 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.