Official SealHuman Resource Services Department


#19-1142-01
Supplemental Questionnaire

Last Name
First Name
1

Applicants for this position are required to submit responses to the following supplemental questions. Your completed responses to the supplemental questionnaire will be evaluated to determine your qualifications and must be completed properly in order to be given full consideration for the next phase in the selection process.

Responses should be thorough and specific. A lack of detail and explanation in the supplemental questions and in your application may result in failure or disqualification for this position. Clarity of expression, content, experience, grammar, spelling and the ability to follow instructions will be considered in the evaluation process. A resume will not be accepted as a substitute for properly completed responses.

Information provided in your responses to the supplemental questionnaire regarding your employment experiences must also be detailed in the Work Experience section of the application for this recruitment. Please be sure to list all employers and required information, on your application, especially if you are referencing those employers in your responses to the supplemental questions.

By selecting yes below, you certify your understanding that all applicants who meet minimum qualifications are not guaranteed to move forward in the process. Do you understand the above statement?

Yes No
2

Administrative Assistants are required to provide paraprofessional-level administrative support to various County agencies and departments.  Please describe your experience providing administrative, operational and/or procedural support for each of the areas below:

• Report preparation/writing

• Collecting and maintaining data/information from a variety of sources

• Preparing presentations and/or training materials

• Contracting and/or purchasing activities

3

Please describe your role and experience handling confidential information (i.e., medical records, performance evaluations, disciplinary actions, lawsuits, etc.) that others were not privy to. In your response, please include the following:

  • How/why you were privy to the information
  • The consequence should the information not be maintained confidential
  • What was the outcome
4

Please describe the most complex, time sensitive project OR the most complex financial/administrative project you have worked on.  In your response, please include the following:

• The purpose of the project

• Your specific role and responsibility

• How your role impacted others in department/unit/organization

5

Please describe a task or project in which you were responsible for gathering information from a variety of sources in order to provide a report to management.  In your response, please include the following:

  • The type of information you were required to gather
  • The steps you took or the process you followed to gather the information
  • What format you chose to present or report the information to management
  • What was the outcome
6

Please describe the computer programs and online tools you have used (i.e. Microsoft Word, Excel, PowerPoint, Outlook, Publisher, Visio, Access, etc.).  For each program, your response should include:

  • What you used the program for, including what deliverables you have produced utilizing the software
  • Your level of proficiency/experience, including features/functionality you have used in each software that demonstrates your level of proficiency
7

The supplemental questions were designed to elicit your experience as it relates to the current recruitment in order to identify qualified candidates for this position.

By selecting yes below, you certify your understanding that all applicants who meet minimum qualifications are not guaranteed to move forward in the process. Do you understand the above statement?

Yes No

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