IMPORTANT: Applicants for this position are required to submit responses to the following supplemental questions.
Thank you for your interest in the position of Secretary II. Your completed response to this supplemental questionnaire will be evaluated to determine your qualifications and must be completed properly in order to be given full consideration for the next phase in the selection process. Additionally, your responses will also be evaluated and used in the selection process in order to identify the best qualified applicants.
Responses should be specific, thorough and succinct. A lack of adequate detail in the supplemental questions and in your application may result in failure or disqualification for this recruitment. Clarity of expression, grammar, spelling and the ability to follow instructions will be considered in the evaluation process. A resume will not be accepted as a substitute for a thoroughly completed employment history and supplemental responses.
Information provided in your responses to the supplemental questionnaire regarding your employment experiences must also be detailed in the Work Experience section of the application for this recruitment. Please be sure to list all employers and required information on your application, especially if you are referencing those employers in your responses to the supplemental questions.
Do you understand the above statement?
Yes
No
2.
Please describe your experience using computer programs such as Microsoft Word, Excel, PowerPoint, Outlook. For each program, your response should include:
Your level of proficiency/experience, including features/functionality you have used in each software that demonstrates your level of proficiency.
Number of months/years used.
Where you gained this experience.
What you used the program for, including what deliverables you have produced utilizing the software.
How you have utilized each program to improve the efficiency of a project or task.
3.
Please describe your experience scheduling meetings for a Board and/or Commission, or a large group of people. Your response should include:
Number of months/years of experience.
Where you gained this experience.
Any tools or technology you used to help determine a workable time for the majority of the group.
4.
Describe your experience composing and editing correspondence, spreadsheets, and presentations from brief oral or written instructions. Your response should include:
Number of months/years of experience.
Where you gained this experience.
Who you performed these duties for/on behalf of.
A description of the deliverables you produced that demonstrate the complexity of the assignments.
5.
Please describe your experience maintaining and updating multiple calendars. Your response should include:
Number of months/years of experience.
Where you gained this experience.
Your approach to ensuring that there are no meeting conflicts.
6.
Please describe your experience effectively managing a dynamic workload and competing priorities/deadlines for yourself and the individual(s) you have supported. Your response should include:
Number of months/years of experience.
Where you gained this experience.
Any tools or technology you utilized.
How you ensured that deadlines were met.
7.
Please describe your experience in handling sensitive or confidential information that others were not privy to. Your response should include:
Number of months/years of experience.
Where you gained this experience.
The nature of the information (i.e., medical records, performance evaluations, disciplinary actions, law suits, etc.); and
How/why you were privy to the information.
The consequence should the information not be maintained as confidential.
8.
The supplemental questions were designed to elicit your experience as it relates to the current recruitment in order to identify the best qualified candidates for this position. Only the best and most suitably qualified candidates will be invited to participate in the oral interviews.
By selecting yes below, you certify your understanding that all applicants who meet minimum qualifications are not guaranteed to move forward in the process.
Human Resource Services Department