County Training and Organizational Development Specialist

THIS IS A NEW ASSEMBLED EXAMINATION.  The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended.   

Supplemental Questionnaire:  A properly completed Supplemental Questionnaire must be submitted with each application.  Applications and Supplemental Questionnaires will only be accepted on-line and must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing.  Failure to submit the Supplemental Questionnaire will result in disqualification.

THE CENTER:
The Alameda County Training & Education Center provides customized training, organizational development, and space/facilities that support meetings and conferences that utilize technology on a fee-for-service business model. The center’s mission is to focus on providing high quality training and development services to the community as well as Alameda County departments and their employees. Over the past several years the center has promoted workforce/succession planning and development, with an emphasis on planning for the future workforce. The training and development of current and future leaders in Alameda County focuses on building competencies needed for leadership and other critical positions in Alameda County now and into the future.

THE POSITION:
The County Training & Organizational Development Specialist reports to the Workforce Planning and Development Manager.  This position focuses on training and organizational development programs for County employees, including but not limited to leadership and supervisory programs, staff training and mandated training sessions.  Additionally, the County Training & Organizational Development Specialist plans, designs, coordinates and delivers a wide variety of training and development programs and provides professional consultation to County agencies and departments on training and organizational developmental needs.

THE IDEAL CANDIDATE:
In addition to meeting the established minimum qualifications, the ideal candidate for the County Training & Organizational Development Specialist examination will possess the following critical attributes:

   -Adapt quickly to changes in the work environment; proactively try new approaches.

   -Commit to work, time and best efforts in accomplishing organizational goals.

   -Clearly convey information and ideas through a variety of media that engages the audience and
     helps them understand and retain the message.

   -Set high standards of performance for self and others; assume responsibility and accountability 
    for successfully completing assignments or tasks; self-impose standards of excellence rather
    than having standards imposed.

   -Present ideas effectively to individuals or groups when given time to prepare; deliver
    presentations suited to the characteristics and needs of the audience.

   -Generate innovative solutions in work situations; try different and novel ways to deal with work
    problems and opportunities.

   -Remain realistically optimistic when pursuing work objectives; maintain high work and ethical
    standards.

   -Work effectively and cooperatively with others to establish and maintain

Additionally, ideal candidates will have exceptional experience in the following areas:

   • Curriculum design and training delivery, for both instructor led and e-learning.
   • Staff career development programs.
   • Management and leadership design.
   • Strong software technology expertise with programs such as PowerPoint, Excel and Microsoft
     Word; savvy utilizing methods of assessment and evaluation of training programs and desired
     results; and solid use of oral and written communication techniques.
   • Some background with conference/meeting planning services and demonstrated acumen with
     marketing concepts and techniques.

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Plans, designs and implements county-wide training and development programs, both instructor lead and e-learning.

2. Coordinates and conducts training sessions for County managers and employees on various topics, such as performance management, leadership skills, supervisory skills, communication skills, time/priority management, customer service, and process improvement.

3. Coordinates with relevant subject matter experts and other parties the design and update on-going orientations and/or training sessions for presentation to employees on County policies and regulations (e.g., EEO, Workplace Violence Prevention, and Sexual Harassment Prevention).

4. Recruits, screens and trains County managers to conduct training sessions; provides professional guidance and advice on training styles, methods and techniques.

5. Analyzes and identifies training needs to develop new training programs and/or enhance existing programs.

6. Provides facilitation, professional consultation and customized training to County agencies/departments to meet training and organizational development needs.

7. Researches, assesses and recommends evaluation tools to evaluate program effectiveness and results.

8. Develops and organizes training manual, multimedia visual aids, and other training materials.

9. Assists in developing program goals, objectives, and organizational interventions, and makes recommendations as necessary.

10. Prepares training and statistical reports and other written materials; and makes presentations to County agencies/departments and other groups.

Any combination of education and experience that is equivalent to the following minimum qualifications is acceptable.

Education:

Possession of a Bachelor's degree from an accredited college or university with major coursework in behavioral science, human resources, communications, public or business administration, or a closely related field.

AND

Experience:

The equivalent of five years of full-time progressively responsible professional experience designing and delivering training and organizational development programs for a large organization, with significant functional management experience. Municipal government and/or Human Resources experience is highly desirable. Possession of a Masters Degree in a related area may substitute for two years of experience.

License:

Possession of a valid California Driver's License and a satisfactory driving record is a condition of initial and continued employment.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• Training design and delivery, for both instructor led and e-learning.
• Management and leadership curriculum design.
• Staff / career development programs.
• Software technology such as PowerPoint, Excel and Microsoft Word.
• Methods of assessing and evaluating training programs and desired results, including use of current technologies and online learning.
• Oral and written communication techniques.
• Conference/meeting planning services.
• Marketing concepts and techniques.


Ability to:

• Design, develop and deliver training programs.

• Quickly and consistently modify behavior to deal effectively with changes in the work environment; proactively try new approaches appropriate for new or changed situations.

• Establish good interpersonal relationships by helping people feel valued, appreciated, and included in discussions (enhances self-esteem, empathizes, involves, discloses, supports); act promptly; take opportunities to exceed expectations and to resolve internal/external customer problems.

• Demonstrate a willingness to commit to work and to invest time, talent, and best efforts in accomplishing organizational goals.

• Clearly convey information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.

• Set high standards of performance for self and others; assume responsibility and accountability for successfully completing assignments or tasks; self-impose standards of excellence rather than having standards imposed.

• Present ideas effectively to individuals or groups when given time to prepare; deliver presentations suited to the characteristics and needs of the audience.

• Generate innovative solutions in work situations; try different and novel ways to deal with work problems and opportunities.

• Engage people by attending to the needs and feelings of others to develop effective working relationships; possess an energetic and tenacious achievement orientation; approach challenges with visible assuredness; remain realistically optimistic when pursuing work objectives; maintain high work and ethical standards.

• Work effectively and cooperatively with others to establish and maintain good working relationships; place high priority on team or organization goals; help others feel valued, appreciated, included; show support, give encouragement, share information ideas, suggestions to accomplish mutual goals.

THE EXAMINATION WILL CONSIST OF the following steps: 1) A review of candidates' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. 2) A review of candidates’ Supplemental Questionnaires to select the best qualified applicants to continue in the process. 3) An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises.

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.

We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments many be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Applicants will be informed via e-mail with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

 

TENTATIVE SELECTION PLAN:

Deadline for Filing: Review of Minimum Qualifications: Screening of Supplemental Questionnaire for best qualified Oral Interviews:	5:00 pm, Friday, March 20, 2015 March 27, 2015 April 3, 2015 April 14, 2015

*WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN*

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Welfare Benefits

• Medical – HMO & PPO Insurance
• Dental – PPO & DHMO Insurance  
• Vision
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage) 
• County Allowance (Employer Credit)
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Accident, Critical Illness & Hospital Indemnity
• Long Term Care Insurance
• Employee Assistance Program

For your Financial Future

• Short-term Disability Insurance
• Long-Term Disability Insurance
• Retirement Plan – (Defined Benefit Pension Plan)
• Deferred Compensation Plan

For your Work/Life Balance

• 11 paid holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Group Auto/Home Insurance
• Commuter Benefits Program
• Group Legal
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you.

All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the bulletin for the recruitment for which you have applied.

Sam Gee
Personnel Services Manager
Human Resource Services Division-County of Alameda
510-267-9492
www.acgov.org