Friday, December 6, 2019

Senior Supervising Auditor

Recruitment #18-0150-01

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION.  The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended.

Supplemental Questionnaire:  A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Failure to submit the Application or Supplemental Questionnaire will result in disqualification.

Applications and Supplemental Questionnaires will only be accepted on-line.

DESCRIPTION

THE AGENCY

The Alameda County Auditor-Controller Agency is offering an exciting career opportunity as a Senior Supervising Auditor. The Alameda County Auditor-Controller Agency is a general government agency which provides direct services to County residents as well as administrative and operational support to County departments. The Agency develops and maintains the County’s accounting; payroll; audit; tax analysis; budget and grants; contract compliance; and cost plan systems and procedures. The Central Collections Department collects receivables mandated by State and federal laws and regulations. The Office of the Clerk-Recorder provides for the recording of all recordable documents and maps, collection and distribution of fees and taxes from recording documents and maintenance of the vital statistics register.

THE POSITION

This class is located in the Auditor Agency and performs, manages and sets policy for a broad range of specialized activities. These include: County-wide budget and accounting services, grants fiscal administration, audits of county operations, contractors and special districts, EDP audits, administration of central payroll, benefits, tax analysis, cost allocation, fiscal systems, clerk-recorder, claims, contracts or collections functions.

These positions differ from those in the accounting and auditing series in that they require the exercise of managerial skills and/or perform specialized functions well above the journey level expected of the latter. These positions may also assist in policy formation and implementation, and direct the work of professional, paraprofessional or clerical staff performing auditing, accounting, administrative, collection or recording assignments.

EXAMPLES OF DUTIES

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.


1. Prepares and/or manages the preparation, analysis and administration of portions of the County budget, including coordination of budget data received from the County Administrator, County departments and Special Districts; complies data, prepares reports and makes recommendations on the technical accounting aspects of the County’s budget preparation and control.

2. Manages or assists in the management of the maintenance and auditing of financial management systems for various programs funded through Federal and State grants; supervises fiscal transactions relating to joint powers agreements to which the County is a party.

3. Coordinates and/or participates in the day-to-day direction of the County’s central accounting information systems as well as revision and development of accounting systems and procedures for the Auditor Agency and County departments/operations; assists in the coordination and/or preparation of the Annual Financial Statement of the County; maintains and/or directs the maintenance of subsidiary and control accounts for the County’s accounting fiscal information system. May serve as link leader or central processor/contact for financial functions in the ALCOLINK system.

4. Plans or assists in planning, organizing and directing field audit programs or the performance of internal audits of County operations; aids staff in problem solving and reviews all aspects of such work.

5. Manages or assists in the management of the County’s employee payroll and benefits system, including preparation of fiscal control and personnel management information and reports.

6. Oversees or aids in the direction of the preparation and maintenance of fiscal documents relating to assessed valuations, computation and application of tax rates and the apportionment of County-collected taxes; supervises or assists in the supervision of adjustments to secured and unsecured tax rolls and maintenance of debt service and bond interest accounts.

7. Prepares or manages the preparation of County-wide cost allocation plans, prepares departmental indirect cost rate proposals; assists departments in the preparation of reimbursements claims for submission to State and Federal agencies.

8. Designs and implements EDP audits as well as serves as EDP technical advisor to internal audit staff; develops, maintains and applies software programs for using the computer to help perform departmental audits; evaluates internal control of data processing systems, and provides EDP controls consultation to departments.

9. Manages or assists in the management of County or contracted collection efforts including accounting, maintenance of trust accounts, maintenance of automates collection and fiscal systems, and general administrative and planning tasks.

10. Manages or assists in the management of County Clerk-Recorder functions including accounting, maintenance of trust accounts, maintenance of automated recording and fee collection systems, balancing receipts and disbursing collected funds to appropriate State and City entities, and general administrative and planning tasks.

MINIMUM QUALIFICATIONS

Either I

Education:

Possession of a Bachelor’s degree from an accredited college or university (180 quarter units or 120 semester units). Concentration in accounting, business administration, finance or a closely related field is desired.

And

Experience:

The equivalent of one year full-time experience as a Senior Auditor or in an equivalent or higher class in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority and the consolidated Courts.)

Or

Experience:

The equivalent of three years full-time experience in a professional accounting, auditing or administrative position. Supervisory experience is highly desired. Additional experience may be substituted for the degree on a year for year basis.

Or II

Education and Experience:

Any combination of education from an accredited college or university and relevant experience as described in patterns above. Supervisory experience is highly desired.

License:

Possession of a valid California Motor Vehicle Operator’s License.

Special Requirements

Employees may be required to provide their own means of transportation to and from work assignments.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

The most suitably qualified candidates will possess the following competencies:

Knowledge of:

• Principles of personnel and public administration
• Laws and regulations controlling County fiscal, accounting, collections or recording operations
• Generally accepted accounting and auditing standards, principles and practices
• Methods of analysis and decision-making
• Computerized systems for accounting, collections or recording
• Use of word processing, spreadsheet, database and other personal computer applications relevant to conducting the work.

Ability to:

• Apply general and governmental accounting, personnel and administration principles and practices
• Lead staff and interdisciplinary work groups
• Work with the public and other County departmental personnel
• Problem solving, research; using fiscal and report documents to perform analysis
• Plan, manage and perform complex auditing, accounting and administrative tasks
• Direct the work of others
• Use personal computer based spreadsheet, planning/scheduling, reporting, word processing, internet, and e-mail programs to prepare clear and concise reports and other correspondence
• Communicate effectively via oral and written word
• Prepare analysis and procedures for various business processes
• Adapt and lead others, in changing work situations

EXAMINATION COMPONENTS

The examination will consist of the following steps:

  1. A review of candidates' application to verify possession of minimum requirements.  Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.
  2. A review of the supplemental questionnaire to determine the best qualified.
  3. An oral interview which will be weighted as 100% of the candidates' final examination score.  The oral interview may contain situational exercises.

Candidates must attain a qualifying rating on each portion of this recruitment.  WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS.

Selection Plan

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance.  The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE SELECTION PLAN:

Last Day To File:                                    September 10, 2018

Review For Minimum Qualifications:    September 17, 2018

Screen for Best Qualified:                      September 24, 2018

Panel Interviews:                                    Week of October 8, 2018                                   

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes.  To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing.   Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical HMO & PPO Plans
  • Dental –HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance 
  • County Allowance Credit Flexible Spending Accounts -
  • Health FSA
  • Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits -
  • Accident Insurance, Critical Illness, Hospital Indemnity and
  • Legal Services Employee Assistance Program

For your Financial Future Retirement Plan -

  • (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Catastrophic Sick Leave
  • Employee Mortgage Loan Program
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

 ** Non-exempt management employees are entitled to up to three days of management paid leave.

Exempt management employees are entitled to up to seven days of management paid leave.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page.

Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the bulletin for the recruitment for which you have applied.

Anna Montoya, Human Resources Analyst III
Human Resource Services Division, County of Alameda
510-272-6459
www.acgov.org/hrs