Sunday, July 22, 2018

Registrar of Voters Temporary Assignments, TAP (SAN)

Recruitment #18-1293N-01

Introduction

APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME

  This recruitment has been reopened. If you applied previously, DO NOT reapply; your application is already on file. If you started an application, but did not “submit”, complete your application and submit.

 

Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications will only be accepted on-line. Failure to submit a complete Application and Supplemental Questionnaire will result in disqualification.

Alameda County's Temporary Assignment Pool (TAP) Unit and the Alameda County Registrar of Voters are seeking temporary staff in preparation for the upcoming 2018 elections.

Candidates who are fluent in English and any of the following languages, are strongly encouraged to apply: Spanish, Chinese, Tagalog, Vietnamese, Khmer, Hindi, Punjabi, Japanese and Korean.

 

About the Alameda County Registrar of Voters

The mission of the Registrar of Voters (ROV) is to encourage all eligible residents to exercise their right to vote, conduct elections in a fair, accurate, and efficient manner that inspires public confidence in the County elections process, maintain a continuous professional level of service to the public, and develop new techniques to improve outreach services that acknowledge the diversity of Alameda County.

All services provided by the ROV are mandated by the California Elections Code, the California Government Code, and the California Constitution. These mandated services include voter registration, voter outreach, candidate services, elections services, and vote by mail.

DESCRIPTION

THE POSITIONS

Candidates selected for any of the Registrar of Voters Temporary Assignments will be filled on a temporary and services-as-needed basis through the Alameda County Temporary Assignment Pool (TAP). Human Resource Services will be responsible for placing incumbents on assignments within the department. Assignments may vary from a minimum of four hours and generally not exceed 18 months. The services-as-needed positions are designated as a 75 hour classification. 

 

THE ASSIGNMENTS

Individuals selected for the following 10 assignments are paid $21.14/hour and are typically assigned to the Rene C. Davidson Courthouse:   

 

1. Election Support Staff – Review, proofread, and translate voting materials in bilingual languages such as Chinese, Spanish, Tagalog, Vietnamese, Japanese, Korean, Khmer and Hindi. Recruit/assess bilingual poll worker applicants and data entry. Qualified applicants must have the ability to read, write and speak English and be fluent in any of the following languages: Tagalog, Vietnamese, Spanish, Chinese, Khmer, Hindi, Punjabi, Japanese, or Korean. In addition, qualified applicants must possess data entry skills, strong customer service skills and the ability to multi-task in a fast paced work environment.

 

2. Data Entry Staff – Provide data entry services. Qualified applicants must have strong customer service skills and be able to type 40 words per minute. Bilingual candidates fluent in English and any of the following languages: Spanish, Chinese, Tagalog Vietnamese, Khmer, Hindi, Punjabi,  Japanese or Korean is preferred.

 

3. Vote by Mail Window Staff – Process vote by mail applications and voter registration forms, assist bilingual voters. Qualified applicants must have strong customer service skills, general clerical skills and data entry skills. Bilingual candidates fluent in English and one of the following languages: Spanish, Chinese, Tagalog, Vietnamese, Khmer, Hindi, Punjabi, Korean, Japanese are preferred.

4. Vote by Mail Processors – Process voted ballots including scanning, sorting and filing. Qualified applicants will have strong multitasking skills, strong numerical filing skills, and the ability to lift 25 pounds and be able to stand for long periods of time.

 

5. Openers – Extract vote by mail ballots, sort and file. Qualified applicants must have strong numerical filing skills, attention to detail, and the ability to sit for long periods of time.

 

6. Remake and Write-In Staff – Review and process damaged ballots and inter-file in numerical order. Qualified applicants must have strong numerical filing skills and be able to stand and sit for long periods of time.

 

7. Vote Count Room Staff – Responsible for pre-election voting equipment testing and processing of returned vote-by-mail ballots. Qualified applicants must have strong numerical filing skills, the ability to perform manual labor and be able to stand for long periods of time. The ability to lift 30 pounds may be required.

 

8.  Recruiters – Recruit and assess bilingual poll worker applicants and participate in outreach events; perform Data Entry. Qualified applicants must have strong customer service, recruitment, telemarketing and data entry experience. Bi-lingual candidates fluent in English and one of the following languages: Spanish, Chinese, Tagalog, Vietnamese, Khmer, Hindi,  Punjabi, Korean, Japanese are highly desired.

 

 9. Automated Signature Recognition (ASR) – Responsible for operating the scanning machine for verifying signatures. Qualified candidates must be able to multi-task and pay close attention to detail, have a valid driver's license and the ability to lift 25 lbs.

 

10. Outreach – Travel to various locations throughout the county and perform outreach functions including voter registration and education on voting equipment and the recruitment of poll workers. Qualified candidates will have strong customer and telemarketing service experience. The ability to lift 50 pounds may be required.

 

Individuals selected for the following 2 assignments are paid $21.14 / hour and are typically assigned to the Registrar of Voters Warehouse: 

 

11. Warehouse Staff – Prepare, dispatch and distribute voting equipment, polling place supplies and Election Day emergency equipment; provide support for equipment/supplies. Qualified applicants must have excellent customer service skills, the ability to perform manual labor and the ability to lift up to 50 pounds. In addition, warehouse staff must have general clerical skills and attention to detail, including strong numerical filing skills. Knowledge of Microsoft Office Excel, Word, and Outlook is preferred. Possession of a valid Driver’s License is preferred. Possession of Valid Class B Driver’s license is not required but highly desired. 

 

12. Classroom Assistants – Responsible for delivering and set up/take down of classroom equipment/materials and assisting Instructors during poll worker classes. Qualified applicants must possess excellent customer skills, strong data entry skills, the ability to multi-task, and attention to details. Manual labor is required; classroom helpers must be able to lift a minimum of 50 lbs. Travel throughout Alameda County is required for this position. Candidates must have a valid Driver’s License and their own transportation. Class A driver's license is preferred but not required. Bilingual candidates fluent in English and one of the following languages: Spanish, Chinese, Tagalog, Vietnamese, Khmer, Hindi, Punjabi,  Korean, Japanese are desired.

 

Individuals selected for the following assignment are paid $26.06/hour and are typically assigned to the Registrar of Voters Warehouse and will be required to travel throughout Alameda County:

 

13. Poll Worker Instructors – Instructors are responsible for conducting the training for all Election Day poll workers. Incumbents will be required to become familiar with all procedures occurring on Election Day.  This position also requires incumbents to follow the teaching guidelines of the Registrar of Voters and adhere to all requirements of the California Elections Code, the California Secretary of State and the Department of Justice's laws/requirements.

Candidates for this position must possess a valid Driver's License and a reliable vehicle to use at any time to transport supplies and/or equipment; must be able to lift a minimum of 50 lbs and travel to various county locations as required.

Teaching, conducting trainings, or giving instructions in a group setting is highly desirable.

Ideal candidates would possess strong interpersonal and oral communication skills; have some knowledge of the voting process; experience with Microsoft Word and PowerPoint and the ability to exercise sound judgment.

The ability to read, write and speak fluently in English and any of the following languages is strongly preferred: Spanish, Chinese (fluency in Cantonese and/or Mandarin), Tagalog, Vietnamese, Khmer, Hindi, Punjabi, Japanese, and/or Korean. 

MINIMUM QUALIFICATIONS

In order to be considered for any of Registrar of Voters assignments, applicants must possess the following:

• The equivalent of 6 Months of full-time clerical experience.

• Must have a flexible schedule that allows for the availability to work overtime and be available to work on weekdays, weeknights, weekends and holidays.

 Some assignments may require:

• Valid Driver’s License;

• Reliable vehicle to use;

• Typing of a minimum 40 wpm;

• The ability to read, write and speak fluently in English and any of the following languages is strongly preferred: Spanish, Chinese (fluency in Cantonese and/or Mandarin), Tagalog, Vietnamese, Khmer, Hindi, Punjabi,  Japanese, Korean;

• Experience teaching and/or conduct trainings;

• Ability to lift up to 70 lbs. 

Selection Plan

Those candidates who possess the minimum requirements will be scheduled, via email, for a skills assessment and group interview. The assessment will consist of Alphabetic and Numeric filing, Reading Comprehension, the basic functions of Microsoft Word 2010 and Excel and a keyboarding assessment. No typing certificates will be accepted.

Candidates will be evaluated based on their relevant work experience and/or assessment scores. Qualified Candidates will then be scheduled for an interview with the Registrar of Voters Department.

Alameda County and the Human Resource Services Department will make reasonable efforts in the selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs.

BENEFITS

TAP employees may become eligible for medical and dental benefits upon the completion of a specified number of hours.  Additional benefits may be effective upon hire. Please see Employee Benefits Center for more information.

ADDITIONAL INFORMATION:

DISASTER SERVICE WORKER

All government employees are disaster service workers as defined by California Government Code Section 3100. In addition to everyday duties, employees have the added responsibility of helping throughout any disaster.

DMV EMPLOYER PULL NOTICE PROGRAM

All county employees who drive on county business are required to enroll in the California Department of Motor Vehicles Employer Pull Notice Program in an effort to promote driver safety. Employees’ driver record reports will be released to the County Safety Officer in Risk Management to ensure that employees have valid driver’s licenses and are eligible to drive on county business.

BACKGROUND INVESTIGATION: An applicant’s previous employment may be investigated.  Results of this investigation may be cause for disqualification. Also, all convictions will be reviewed and may result in a request for additional information or termination of employment. A conviction record will not necessarily disqualify an applicant from employment.  Each case will be given individual consideration, based on job-relatedness.

Alameda County is an Equal Opportunity/Affirmative Action employer. Women, ethnic and racial minorities and persons with disabilities are encouraged to apply. Applicants will be considered without regard to their race, color, religion, sex national origin, age, disability, sexual orientation, or any other non-job-related factor.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add *@acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page.

Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment. 

TAP Program, Human Resource Services Department

tapaps@acgov.org

Alameda County is an Equal Opportunity Employer



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View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.