Friday, August 23, 2019

Accounting Specialist II

Recruitment #18-1316-02

Introduction

THIS IS A REOPENING OF AN EXISTING EXAMINATION. IF YOU HAVE PREVIOUSLY APPLIED (OR STARTED AN APPLICATION) FOR THE ACCOUNTING SPECIALIST II, EXAM # 18-1316-02, READ THIS ENTIRE BULLETIN. THERE ARE SPECIFIC INSTRUCTIONS ON HOW TO REAPPLY FOR THIS RECRUITMENT. IN ORDER TO REAPPLY FOR THIS POSITION, PLEASE CONTACT THE EXAMINATION ANALYST AT LINDSAY.CHRISTOPHER@ACGOV.ORG TO HAVE YOUR PREVIOUS APPLICATION RELEASED BACK TO YOU.

The scores and dispositions of candidates for this examination will be merged with previous exam participants. If you have previously submitted an application and choose to reapply, your new score/disposition will replace your current disposition.


Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Applications will only be accepted on-line.

Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Applications will only be accepted on-line. Failure to submit the Application or Supplemental Questionnaire will result in disqualification.

DESCRIPTION

THE POSITION
Accounting Specialist IIs provide accounting and financial support to County departments and agencies; reconcile, maintain, monitor and control major groupings of funds, budget units, or revenue and expenditure accounts; and perform related work as required. Incumbents are expected to show proficiency in multiple accounting systems and perform work involving county-wide financial processes and/or processes that have significant financial impact on the County, and are assigned the most complex, difficult, and/or specialized accounting, financial and/or budgetary work requiring analysis and evaluation of financial records to ensure accuracy and the interpretation of financial guidelines to ensure that fiscal operations are in compliance.

THE VACANCIES
The immediate vacancy is located in the Administrative Services Division of the Human Resource Services Department. However, the eligible list resulting from this recruitment may be used to fill future vacancies in other department/agencies within the county.

ADMINISTRATIVE SERVICES DIVISION
Alameda County’s Human Resource Services – Administrative Division provides administrative support services based on county standards, best practices, and fiscal stewardship. It delivers services in an efficient and cost-effective manner, supporting Human Resources Services’ goals and mission. For additional information about Human Resource Services click here.   

THE IDEAL CANDIDATE    
In addition to meeting the minimum qualifications below, the ideal candidate will possess the following critical attributes:

  • Demonstrated expertise in analyzing data, reconciling accounts, contract billing, preparing deposit journals/transfers and running/preparing reports; 
  • Ability to put new knowledge, understanding or skill to practical use on the job;
  • A keen attention to detail - vigilantly watching over job processes, tasks and work products ensuring freedom from errors, omissions or defects;
  • A strong knowledge of general and governmental accounting and auditing principles and practices;
  • Ability to work cooperatively with others inside and outside the organization;
  • Demonstrated proficiency using Microsoft Excel;
  • Ability to multitask and manage competing work priorities, time and resources; and
  • Skill as a clear and effective communicator.  

MINIMUM QUALIFICATIONS

Either I
Experience:


The equivalent of one year of experience as an Accounting Specialist I in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)

OR II
Education:

Equivalent to completion of two years of college (90 quarter units or 60 semester units) from an accredited college or university in a bookkeeping or accounting curriculum. (Additional experience as outlined below may be substituted for the education on a year-for-year basis.)

AND
Experience:

Equivalent to two years of full-time bookkeeping experience at a level equivalent to the Accounting Specialist I classification and which has included some combination of document review and processing, administrative or financial recordkeeping and/or office management.

License:

Specified positions may require possession of a valid California driver's license.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

The most suitably qualified candidates will possess the following competencies: 

Knowledge of:

• Practices and techniques of automated accounting and financial record keeping and report preparation.
• Accounting principles and bookkeeping practices
• Principles and practices of auditing and reconciling a variety of financial and accounting documents and records
• Computer applications related to the work, including spreadsheet and data base applications
• Procedures, terminology and forms related to the functional area to which assigned.
• Techniques used to reconcile subsidiary accounts, to control accounts, and to maintain books through trial balance
• Basic budgeting and cost accounting practices and procedures.
• Microsoft Excel and Access Database.

Ability to:

• Audit and reconcile financial, accounting and budgetary documents and records; maintain journals and reports.
• Read, interpret and apply rules, regulations, policies and procedures involved in fiscal recordkeeping and accounting functions
• Compile fiscal and financial data.
• Learn accounting structure, financial guidelines, systems, and procedures of the department, fiscal program or agency.
• Learn basic budgeting and funding regulations, practices, and procedures.
• Interpret, explain and apply regulations and procedures in varying situations.
• Organize and prioritize work and meet critical deadlines.
• Maintain accurate records and files.
• Establish and maintain effective working relationships with those contacted in the course of the work.

EXAMINATION COMPONENTS

The examination will consist of the following steps: A review of candidates' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process which is a written examination  weighted as 40% of the candidate’s final examination score. Those candidates scoring highest on the written exam will move on to the next step in the examination process, an oral interview which will be weighted as 60% of the candidate's final examination score. The oral interview may contain situational exercises. CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.  We reserve the right to make changes to the announced examination components.

Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position.  Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Selection Plan

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE SELECTION PLAN

Deadline for Filing:                                                               5:00PM, Thursday, July 25, 2019
Review of Minimum Qualifications:                                                Thursday, August 8, 2019
Written Exam:                                                                                                                      *TBD
Oral Exam:                                                                                                                          * TBD

*Updated on 8/19/19 (MG)
Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs   

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees) 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Catastrophic Sick Leave
  • Employee Mortgage Loan Program
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

 

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. 

Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. All notices are generated through an automated email notification system. Replies to the email box are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

Montrice Goodman, Human Resources Analyst
Human Resource Services, County of Alameda
510-208-3954 | Montrice.Goodman2@acgov.org


Alameda County has a diverse workforce, that is representative of the communities we serve, and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.