Finance and Contracts Director, Probation Department

THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended.

Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Postmarks are not accepted.

Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Postmarks are not accepted. Failure to submit the Supplemental Questionnaire will result in disqualification.

 

ONLINE APPLICATIONS ONLY

 

THE DEPARTMENT:

The Alameda County Probation Department is an essential element of the County’s system of public protection and human services. The Department’s role is to reduce the impact of crime in the community by providing accurate, comprehensive and timely information and recommendations to the Courts, providing community-based sanctions and treatment for offenders, and working cooperatively with law enforcement agencies and community organizations with similar objectives. The Department provides a wide range of mandated and discretionary investigative, advisory, and supervisory services to adult and juvenile probationers pursuant to State law and the County Charter.

 

THE POSITION:

Under general direction, to plan, organize and direct the fiscal operations for the Alameda County Probation Department; to direct the contract administration and grants operation of the Agency; to serve as liaison to the Auditor-Controller and other County departments and internal and external funding sources or regulatory agencies; to establish and supervise proper accounting and fiscal systems and procedures; to manage/direct a division of fiscal and administrative professional and paraprofessional staff; to do other related work as required.

Please CLICK HERE for the full job description.

 

THE IDEAL CANDIDATE:

In addition to the minimum qualifications, knowledge and skills listed below, the ideal candidate will possess exceptional financial acumen with successful leadership and oversight of fiscal activities.  She/he will possess strong analytical and abstract reasoning, negotiations and conflict resolution; the ability to interpret a strategic vision into an operational model and ensure transparency and accountability in all financial transactions, consistent with the highest level of professional and ethical standards.  She/he will have the experience to effectively work in and with high performance teams that include multiple agencies and financial consultants, and manage in an environment where diverse and sometimes conflicting interests must be considered; as well as the ability to establish and maintain effective working relationships with other Probation staff, managers, the Board of Supervisors, County Agency stakeholders, and community partners.  She/he will possess great interpersonal, public communication and presentation skills and the ability to collaborate, partner and develop solutions, networks and alliances that represents the Probation Department’s interests and fosters an inclusive, diverse and engaging workplace.

Education:

Possession of a Bachelor’s degree from an accredited college or university in accounting, finance, business or public administration, or a closely related field. A Master’s degree is desirable. (Additional experience as listed in pattern II may be substituted for the Bachelor’s degree requirement on a year-for-year basis.)

AND EITHER I

Experience:

The equivalent of two years as an Administrative/Financial Services Manager in Alameda County classified service.

OR II

Experience:

The equivalent of four years of full time and progressively responsible experience in a management capacity which included a combination of direct experience in fiscal and budgetary oversight, contracts administration, accounting, and revenue generation. At least two years of the required experience must include the supervision of professional and paraprofessional staff.

OR III

Experience:

A combination of training, education and experience that is equivalent to one of the patterns listed above that will provide the required knowledge and abilities.

 
NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

The most suitably qualified candidates will possess the following competencies:

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:
• The principles and methods of budget preparation, accounting, including line item budgeting, systems and current trends in health, welfare or law enforcement fiscal operations, including legislation and state memoranda influencing state to county allocation formulas.
• Public administration principles and practices, including strategic planning, fiscal administration and control, and administrative organization.
• Budgetary, contract and grant administration and financial recordkeeping and reporting practices.
• Federal, state, and County laws.
• Management principles and practices including employee supervision.
• Practices and techniques of financial analysis.
• Computer applications related to financial analysis and accounting.

Ability to:
• Provide leadership to the planning, organization and direction of the budgeting process of the Agency.
• Plan, supervise, review and evaluate the work of others either directly or through subordinate supervision.
• Represent the department and the County in meetings with others.
• Write and speak effectively, including the ability to write complex technical reports and conduct effective meetings.
• Direct technical accounting functions within a large department.
• Perform cost/benefit analyses.
• Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions.

The examination will consist of the following steps:

1. A review of the candidate's application, and responses to the first three questions on the Supplemental Questionnaire, to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.

2. A review of the candidate's response to questions four through six on the Supplemental Questionnaire to determine the best qualified; only the most suitably best qualified candidates will be invited to the oral interview process.

3. The oral interview will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises.

 

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS

Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments many be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE SELECTION PLAN

Deadline for Filing:	Monday, May 14, 2018** Monday, April 16, 2018
Review of Minimum Qualifications:	TBD** by Friday, April 20, 2018
Review of Supplemental Questionnaire for Best Qualified:	TBD** by Thursday, May 3, 2018
Oral Interviews*:	TBD** Week of May 21, 2018

*If designated as a combined oral examination/hiring interview, in addition to establishing an eligibility list, the oral interviews may serve as the final selection interview for vacancies in this classification.

**Updated 4/17/18

***WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN***

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs.

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well-being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 11 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Employee Mortgage Loan Program
• Group Auto/Home Insurance
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page.

Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received, or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the bulletin for the recruitment for which you have applied.

Iona Childers, Human Resources Analyst
Human Resource Services, County of Alameda
Iona.Childers@acgov.org
(510) 272-6463

Alameda County is an Equal Opportunity Employer