Monday, June 24, 2019

Procurement Administrator

Recruitment #19-0185-01

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended.

Search Services are provided by CPS HR Consulting


DESCRIPTION

THE POSITION

Alameda County General Services Agency, CA is seeking a Procurement Administrator.  GSA is seeking a strong, dynamic, and engaging leader to develop and foster a teamwork environment. The ideal candidate will be an ethical and trustworthy change agent, with the ability to lead by example and set high standards for staff. A strong working knowledge of the California Public Contract Code, capital procurement, and community-based organizations are highly desirable. With the level of change expected in the division, the Procurement Administrator will have an opportunity to create procurement practices of the future for the County. Superb communication and relationship building skills are key in this role, as the successful candidate will be heavily involved in local business and stakeholder outreach, as well as special events and training. The incumbent must be comfortable working in a highly political environment and is expected to have strong political acumen and sensitivity.

THE AGENCY AND DEPARTMENT

Alameda County General Services Agency (GSA) delivers a host of logistical support services to County agencies and partners from maintenance of facilities and County fleet to energy and environmental management services, capital project management, procurement services, and clean commute and recycling programs. The GSA Community strives not only to provide these services but to also facilitate collaborative and innovative approaches in its efforts.

While the GSA Community largely focuses on support services for Alameda County departments and other public agencies, the work has a direct impact on the communities. GSA builds structures such as libraries and youth centers that transform communities, provides opportunities for local businesses, and works towards ensuring that County work practices minimize negative impacts to the environment. GSA employees take great pride in their work and strive to provide the highest-quality service.

The Procurement Department is a strategic partner in meeting the County’s Vision for a Prosperous and Vibrant Community and the 10X Goal of Employment for All. The department’s key performance metric meeting this goal is to increase small, local, and emerging business participation in County procurements. Strategies for meeting this goal include vendor outreach and training events throughout the County, and bidder’s conferences with networking opportunities for large and small vendors. Last year, the Department successfully bid $348 million in goods and services, including 120 sealed bids with $192 million of purchases awarded to Small Local Emerging Businesses. The Procurement Department received the National Procurement Institute’s Award for Excellence for five consecutive years.

The Department is also a strategic partner in meeting the County’s Vision for a Healthy Environment. The Sustainable Purchasing Leadership Council (SPLC) named Alameda County one of four national recipients of Awards for Leadership in Sustainable Purchasing as well as the winner of an Outstanding Case Study Award. Procurement staff are trained in regional sustainable purchasing practices to continue setting purchasing objectives in alignment with the strategies in the County’s Climate Action Plan.

THE IDEAL CANDIDATE

GSA is seeking a strong, dynamic, and engaging leader to develop and foster a teamwork environment. The ideal candidate will be an ethical and trustworthy change agent, with the ability to lead by example and set high standards for staff. A strong working knowledge of the California Public Contract Code, capital procurement, and community-based organizations are highly desirable. With the level of change expected in the division, the Procurement Administrator will have an opportunity to create procurement practices of the future for the County.

Superb communication and relationship building skills are key in this role, as the successful candidate will be heavily involved in local business and stakeholder outreach, as well as special events and training. The incumbent must be comfortable working in a highly political environment and is expected to have strong political acumen and sensitivity.

Additionally, the ideal candidate should embody the following experience and qualifications:

• Collaborative leader who inspires trust and empowers others

• Innovative, creative, and open to new methods and ideas

• Think clearly and strategically

• Program, policy, and procedural development and implementation experience

• Solid budget and negotiations experience  

• Strong contract management skills • Strong analytical and problem-solving skills

• Interact effectively with all levels of the organization and experience working with a diverse population

• Communicate clearly and concisely with credibility and confidence, both in written and oral formats

• Able to identify and resolve complex and sensitive issues with diplomacy and tact

• Able to promote diversity and inclusion in a multicultural environment

Click here to view the Procurement Administrator recruitment brochure.


MINIMUM QUALIFICATIONS

Education:

Possession of a bachelor's degree from an accredited college or university in public administration, business administration, accounting, finance, marketing, economics, purchasing, supply chain management, or in a related field.

AND EITHER I
Experience:

The equivalent of four (4) years’ experience in the class of Manager, Purchasing Division.

Completion of the Alameda County Management Academy “Management and Supervision Certificate Program” may substitute for six (6) months of the required qualifying experience.

OR II
Experience:

The equivalent of seven (7) years recent professional-level experience managing and supervising a large purchasing operation of a variety of materials, supplies, and equipment, which included budget preparation and program planning.

License:

All candidates must possess a valid California Motor Vehicle Operator’s license.

Certification:

Possession of a CPM (Certified Purchasing Manager), CPPO (Certified Public Purchasing Officer) or CPSM (Certified Professional in Supply Management) is desirable.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE:   The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.  

Knowledge of:

• Business processes, practices, principals, and trends related to procurement and contracts
• Laws, regulations, and rules related to procurement and contracts
• Principles and practices of organizational and project management
• Negotiation strategies and techniques
• Management principles and practices, including strategic work planning, employee supervision, and resource allocation
• Techniques of project management and coordination
• Evaluation methodologies, and management and data analysis
• Contract preparation, negotiation, and administration
• Principles and practices of governmental budgeting, funding and grant/contract management
• Equipment, materials, and supplies generally required by a large organization
• Competitive bid process
• Computer applications related to the work 
 

Ability to:

• Plan and organize
• Analyze and problem solve
• Make decisions
• Lead
• Negotiate
• Manage control
• Analyze budgets
• Communicate orally and in writing
• Be flexible
• Adapt to stress
• Demonstrate interpersonal sensitivity

Selection Plan

Search services are provided by CPS HR.

The closing date for this recruitment is midnight on Friday, March 1, 2019. To be considered for this exceptional career opportunity, submit your application that includes resume, cover letter, a list of six work-related references (two supervisors, two direct reports and two colleagues) by the final filing date of Friday, March 1, 2019. Resume should reflect years and months of employment, beginning/ending dates as well as size of staff and budgets you have managed.

To submit your application, please visit the following website: https://secure.cpshr.us/escandidate/JobDetail?ID=425

Following the closing date, resumes will be screened in relation to the criteria articulated in this brochure. Applicants with the most relevant qualifications will immediately be granted preliminary interviews by the consultants. Candidates deemed to be the best qualified will be invited to interview with Alameda County in March. A smaller group of candidates will be invited back for follow-up interviews and meetings. The County anticipates making an appointment shortly thereafter following the completion of extensive background and reference checks. Please note that references will not be contacted until the end of the process and, at that time, will be done so in close coordination with the candidate impacted.

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Catastrophic Sick Leave
  • Employee Mortgage Loan Program
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

Conclusion

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page.

Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

Sam Gee, Human Resources Division Manager
Human Resource Services Department, County of Alameda
510-267-9492

Alameda County is an Equal Opportunity Employer