Principal Administrative Analyst

THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Postmarks are not accepted. Applications will only be accepted on-line.

Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Postmarks are not accepted. Failure to submit the Supplemental Questionnaire will result in disqualification.

Applications will only be accepted on-line.

ABOUT ALAMEDA COUNTY
Alameda County is the seventh most populous county in California and is characterized by its rich diversity and culture as one of the most ethnically diverse regions in the Bay Area and the nation. It is home to over 1.6 million people living in 14 incorporated cities as well as in six unincorporated communities and rural areas throughout the 821 square miles of the County. The County enjoys a varied geography ranging from urban marinas to rolling open spaces to hillside lakes and streams.

ABOUT THE ALAMEDA COUNTY ADMINISTRATOR'S OFFICE
The County Administrator is responsible for the implementation of policies and decisions of the Board of Supervisors. The County Administrator's Office is composed of six units that provide and oversee programs serving the entire County. These units include Intergovernmental Affairs and Civic Engagement, Budget, Finance, Clerk of the Board of Supervisors, East Bay Economic Development Alliance, and Risk Management. The Alameda County Administrator's Office's Mission, Vision and Values are as follows:

- Our Mission

To enrich the lives of Alameda County residents through visionary policies and accessible, responsive, and effective services.

- Our Vision

Alameda County is recognized as one of the best counties in which to live, work and do business.

- Our Values

Integrity, honesty, respect, fiscal stewardship, commitment, accessibility, responsiveness, leadership, teamwork, diversity, environmental stewardship, social responsibility, and compassion.

 

To learn more about the County Administrator's Office, please visit its website at: http://www.acgov.org/cao/services.htm

THE VACANCIES
Principal Administrative Analysts perform a wide range of detailed and complex professional level analytical work in various program and functional areas. Incumbents manage and oversee administrative, systems, statistical and management analysis and make recommendations on Countywide and departmental organizational, budgetary, staffing, and programmatic issues and requests. Incumbents supervise the development, analysis and recommendation of Countywide policies and procedures. Incumbents play a key role in the assessment and analyses of County departments’ annual and mid-year budget requests/changes and dependent on assignment, may make recommendations to the County Administrator.

Under general direction, plan, organize, direct and perform budget review and coordination for a group of major County departments; coordinate, plan and carry out County activities in the major functional responsibilities of the County Administrator; ensure County's legislative interests are represented at the State, federal and local levels; development of the annual legislative platform and analysis of legislation for impact to County programs; coordinate the County's public information activities, manage grant activities and countywide projects, and develop and implement educational programs to raise awareness of County programs and services; organize and direct special projects and studies of major significance; represent the County Administrator's Office as required; and perform related work as assigned. 

Positions in this class are assigned lead responsibility for a major program, group of departments or functional area of the County Administrator, such as; Health Care and Public Assistance; General Government; Public Protection; Finance and Capital Programs, and Public Information. However, rotation of assignment areas and expertise across is expected. On work assignments falling within their functional area of responsibility, incumbents supervise and assign the work of other analysts or staff members. They are assigned special studies of major importance, difficulty or complexity, and participate in the training and orientation of new analysts. They report to the Deputy County Administrator and/or County Administrator.    Principal Administrative Analysts supervise and manage teams assigned work in the following four areas: 

The BUDGET, PERFORMANCE & POLICY and FINANCE & CAPITAL teams are responsible for assisting the County Administrator with preparation and management of the county budget, review and analysis of organizational performance and the assessment and development of policy recommendations. Team members provide budgetary, performance and policy recommendations across Countywide programs including health, safety, economic assistance and government operations. The Finance & Capital team is responsible for management of Public Financing for the County; monitors, analyzes and makes recommendations regarding financing options for County capital and program needs; manages all debt transactions; monitors all current debt; prepares and submits all required disclosures information; and prepares the County's five-year Capital plan. These teams are also responsible for exploring and analyzing revenue enhancement opportunities, and the development of financial forecast models.  

The INNOVATION team works collaboratively with County departments and other stakeholders to identify, evaluate and implement new or improved services though a culture of continuous innovation at all levels of the organization. The team supports the ongoing success of innovation and improvement initiatives through written documentation of business requirements and processes, integration of technology, ongoing performance monitoring and alignment with organizational goals, objectives and desired outcomes. Develops and manages relationships with strategic public and private partners.     

The INTERGOVERNMENTAL AFFAIRS & CIVIC ENGAGEMENT (IACE) team is responsible for ensuring the County's legislative interests are represented at the State, federal and local levels; development of the annual legislative platform and analysis of legislation for impact to County programs. The team coordinates the County's public information activities, manages grant activities and Countywide projects, and develops and implements educational programs and external affairs to raise awareness of County programs and services. This general recruitment process will establish an eligible list that will be used to fill vacancies in the County Administrator's Office but are not limited to the program areas listed above.

This general recruitment process will establish an eligible list that will be used to fill vacancies in the County Administrator's Office but are not limited to the program areas listed above.

The Ideal Candidate:
The ideal candidate will have a solid background in administrative and fiscal analysis, and demonstrated experience in budgeting, public policy, public finance and debt management as well as strong analytical, written and oral communication skills. Successful candidates will possess a demonstrated track record of providing high quality public service with a commitment to the ideals of implementing visionary policies and practices that reinforce strong dedication to the community. The ideal candidate will also possess the following critical attributes:

• A strategic thinker who can determine long-term goals as well as identify and design the best approach for achievement.
• Ability to identify, understand, disseminate complex problems and concepts, apply logical thinking and quantitative methods of gathering and analyzing information, make decisions and exercise good judgment based on available data, design solutions to problems, formulate and articulate action plans proactively and collaboratively.
• A solid leader who aligns the organization’s vision and values and manages work groups by inspiring and advising subordinates, facilitating goal accomplishment and tracking and evaluating performance to ensure success.
•  A great communicator and listener, quick and clear thinking, calm under pressure.
• The ability to continue to be accurate and effective, proactive and innovative while dealing with changing priorities and deadlines.
• Highly focused and organized, managing a variety of complex projects while charting a course of action to ensure the successful completion of goals as they relate to the mission, vision and values of the organization.
• Politically astute, possessing the skills necessary for identifying, navigating and successfully interacting within the dynamics of the organization while maintaining sensitivity to the competing needs of a wide variety of internal and external stakeholders.
• An innovative thinker adept at identifying opportunities and taking action to build strategic relationships to help achieve business goals.
• Flexibility; enthusiastically takes on new challenges in a dynamic County Administrator’s office.
• A strong manager with experience leading teams.

Salary and benefits for this position are attractive and competitive for a position with this level of responsibility.

To view the complete job description including the required minimum qualifications click on the link below:
Principal Administrative Analyst Job Description  

Either I
Experience:

The equivalent of one year of full-time experience performing the duties of an Administrative Analyst in the Alameda County Administrator's Office in either of the following two areas or combination thereof:

I. Supervising members of a project or task force.

II. Regularly handling the most complex projects, which require unusual expertise, sensitivity of handling, and independence of judgment not normally found in most assignments.

Or

The equivalent of three years of full-time experience in the class of Administrative Analyst in Alameda County or in an equal or higher classification in the Alameda County classified service (non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts).

Or II
Education:

Possession of a Bachelor's Degree from an accredited college or university; and the equivalent of four years of increasingly responsible full-time experience in a public or private organization performing duties such as management analyses and administrative surveys, including organizational, procedural, and fiscal studies requiring the preparation of reports with recommendations. Two years of this experience must include the direct supervision of professional level staff. (Four additional years of related experience may be substituted for the degree requirement.)

Or III

Possession of a Master's Degree from an accredited college or university in Public Administration, Business Administration, or a closely related field; and the equivalent of two years of increasingly responsible full-time experience in a public or private organization performing duties such as management analyses and administrative surveys; including organizational, procedural, and fiscal studies requiring the preparation of reports with recommendations. These two years of experience must also include the direct supervision of professional level staff.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

CORE LEADERSHIP COMPETENCIES:
A Leader in Alameda County:

1. Demonstrates commitment to the County’s Mission, Credo, and Goals.
2. Is Visionary, Strategic, and Innovative, Working With Change.
3. Collaborates with other agencies and departments to meet overall countywide needs while leveraging financial and other resources.
4. Uses business acumen to build a strong organization that delivers results.
5. Uses interpersonal skills to communicate effectively.
6. Promotes personal and professional growth for self and others.
7. Provides the highest level of service delivery to diverse customers.
8. Works effectively as member and leader of diverse teams.

KNOWLEDGE AND ABILITIES

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• Principles and practices of public administration and personnel management.
• Administrative and budgetary analysis.
• Public finance and governmental accounting.
• Federal, State, and local government roles and responsibilities.
• Public Relations and public information principles and techniques.
• Organizational analysis principles and techniques.
• Financial analysis.
• Leadership and team building principles and techniques.

Ability to:

• Effectively communicate orally and in writing.
• Evaluate competing alternatives and make informed recommendations.
• Analyze and problem solve.
• Analyze Federal, State and local policies - including fiscal impact
• Operate and execute in a fast paced, deadline driven environment. 
• Provide leadership and supervision.
• Demonstrate interpersonal and cultural sensitivity.
• Be flexible.
• Plan and organize.
• Analyze County, State and Federal budgets.
• Anticipate challenges and plan ahead to address them.
• Manage multiple and changing priorities.
• Understand and embody the County’s Core Leadership Competencies.

The examination will consist of the following steps:

1. A review of candidates' application to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.
2. A review of the supplemental questionnaire to determine the best qualified.
3. An oral interview which will be weighted as 100% of the candidates' final examination score. The oral interview may contain situational exercises.

Candidates must attain a qualifying rating on each portion of this recruitment.

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS.

Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE SELECTION PLAN

Deadline for Filing:	August 5, 2019
Review of Applications for Minimum Qualifications:	August 8, 2019
Review of Applications for Best Qualified:	** In Process August 15, 2019
Oral Examination:	**TBD Week of September 9, 2019

*WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN*

**Updated 9/6/19

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 11 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave  
• Group Auto/Home Insurance
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page.

Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

Sam Gee, Human Resources Division Manager
Human Resource Services Department, County of Alameda
510-267-9492

Alameda County is an Equal Opportunity Employer