Recruitment #19-1227-01
Date Opened | 1/16/2020 12:00:00 AM |
---|---|
Filing Deadline | 2/10/2020 5:00:00 PM |
Salary | $36.12 - $43.00/hour; $75,129.60 - $89,440.00/year |
Employment Type |
Permanent Full-Time Employment
|
HR Analyst | Tracy Gonzalez |
Department | Probation |
Work Location |
Oakland
|
THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing.
Applications will only be accepted on-line.
THE POSITION
Administrative Secretary positions perform a wide variety of difficult to complex secretarial duties for the County Administrative Officer, Agency Directors, and Director, Highland General Hospital, or heads of departments:
l. Of over 700 employees, AND
2. In which the department head reports directly to the electorate, Board of Supervisors, or County Administrative Officer.
Please CLICK HERE for the full job description.
THE VACANCIES
We are currently recruiting to establish a countywide eligible list that will be used by any County department or agency needing to fill a vacancy in this classification. There is an immediate vacancy in the Alameda County Probation Department.
THE IDEAL CANDIDATE
In addition to meeting the minimum qualifications below, ideal candidates will possess strong office skills and experience, relevant computer applications knowledge and experience, as well as demonstrated success in the following areas:
Either I
The equivalent of one year of full-time experience in the class of Secretary II or two years in the class of Secretary I, or an equivalent or higher level clerical class in Alameda County classified service, that requires a typing proficiency level of not less than 40 wpm. (Non-classified includes the District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)
Completion of the Alameda County Management Academy “Management & Supervision Certificate Program” may substitute for six (6) months of the required qualifying experience.
Or II
Education:
Successful completion of a comprehensive secretarial training program at an accredited Community College, or recognized certified business school, AND
Experience:
The equivalent of four years’ full time increasingly responsible clerical experience comparable to the County's Secretary II classification. (Additional extensive secretarial experience can be substituted on a year-for-year basis for the educational requirement.)
NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.
The most suitably qualified candidates will possess the following competencies:
Knowledge of:
Ability to:
SELECTIVE CERTIFICATION CRITERIA
Some positions require the ability to take shorthand at a speed of not less than 80 words per minute and transcribe it accurately via shorthand or dictation recording equipment.
THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS:
1). A review of candidates' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.
2). A written test (pass/fail). The highest scoring candidates will move on to the next step in the examination process.
3). A computer skills assessment with the following components (pass/fail):
A. Typing Test
B. Microsoft Word
C. Microsoft ExcelD. Microsoft Outlook
Only candidates who pass the computer skills assessments will be invited to the oral interview process.
4). An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises.
Candidates must attain a qualifying rating on each portion of the examination
WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS.
Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments many be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.
To learn more about our recruitment and selection process, please visit the "What You Need to Know" section of our website, www.acgov.org/hrs
**updated 09/29/2020, TG, **updated 10/29/2020, TG
Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency.
Deadline for Filing |
5:00 PM, Monday, February 10, 2020 |
Review of Minimum Qualifications: |
Week of February 24th, 2020 |
Written Exam: |
Wednesday, October 7, 2020 |
Performance Examination: |
Friday, November 13, 2020 |
Oral Examination: |
Thursday, December 17, 2020 |
Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*:
For your Health & Well-Being
For your Financial Future
For your Work/Life Balance
*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change.
** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.
All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page.
Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.
NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the bulletin for the recruitment for which you have applied.
Tracy Gonzalez, Human Resources Analyst
Human Resource Services Division, County of Alameda
510-272-5085; Email: Tracy.Gonzalez@acgov.org
www.acgov.org/hrs
Alameda County has a diverse workforce, that is representative of the communities we serve, and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.