Saturday, September 21, 2019

Registrar of Voters Temporary Assignments, TAP (SAN)

Recruitment #19-1293N-02

Introduction

Alameda County's Temporary Assignment Pool (TAP) Unit and the Alameda County Registrar of Voters (ROV) are seeking temporary staff in preparation for the upcoming 2020 Elections.

 

Candidates who are fluent in English and any of the following languages, are strongly encouraged to apply: Chinese, Khmer, Korean, Punjabi, Spanish, Tagalog and Vietnamese.

NOTE: If you are currently an employee in the Temporary Assignment Pool with a classification of Administrative Support, you do NOT have to apply for this recruitment, please email tapaps@acgov.org to express your interest.  If you are currently on an assignment you must complete your current assignment before you can be placed elsewhere.

APPLY IMMEDIATELY AS THIS RECRUITMENT MAY CLOSE AT ANY TIME

Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications will only be accepted on-line. Failure to submit a complete Application and Supplemental Questionnaire will result in disqualification.

About the Alameda County Registrar of Voters

The mission of the Registrar of Voters (ROV) is to seek better ways to provide services to encourage all eligible residents to exercise their right to vote; conduct elections in a fair, accurate and efficient manner; maintain a continuous professional level of service to the public; and develop new techniques to improve outreach services which acknowledge the diversity of Alameda County.

All services provided by the ROV are mandated by the California Elections Code, the California Government Code, and the California Constitution. These mandated services include voter registration, voter outreach, candidate services, elections services, and vote by mail.

DESCRIPTION

THE POSITIONS

Candidates selected for any of the Registrar of Voters Temporary Assignments will be filled on a temporary and services-as-needed basis through the Alameda County Temporary Assignment Pool (TAP).  The Services-as-Needed positions are designated as a 75 hour classification.

 

THE ASSIGNMENTS

Note: All assignments are compensated at the hourly rate of $22.59 except for Classroom Instructor.  The Classroom Instructor assignment is compensated at the hourly rate of $24.00.

Individuals selected for the following assignments are typically assigned to the Rene C. Davidson Courthouse location:  

1. Adjudication - Reviews and verifies ballots that were challenged during the scanning process. Qualified applicants must have an attention to detail for numerical filing, general clerical skills, basic computer knowledge, be detail oriented, and a multi-tasker. Role requires some lifting and the ability to sit for long periods of time.  Must have a valid CA driver license and be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations.

2. Automated Signature Recognition (ASR) – Operates the scanning machine for verifying signatures. Qualified applicants must have an attention to detail for numerical filing, ability to lift a minimum of 30 pounds and ability to stand for long periods of time, multi- tasker. Ability to operate scanning machine (Signature Verification). Must have a valid CA driver license and be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations.

3.  Candidate Support – Provides assistance to Election Candidates.  Qualified applicants must be detailed oriented, have very strong customer service, heavy phone experience, general and secretarial skills,  Must be proficient in Microsoft Word, Office 365 and Windows 10.  Android Cell Phone/Tablet Experience. Bilingual in Spanish, Vietnamese, Chinese or Tagalog, a plus.  

4.  Data Entry – Data Entry includes a high volume of phone calls. Qualified applicants must have strong customer service, general clerical skills, must be able to type 40+ words per minute and fluent in English. Must have a valid CA driver license and be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations.  Bilingual candidates must be fluent in English AND one of the following languages: Chinese, Khmer, Korean, Punjabi, Spanish, Tagalog, and Vietnamese, are desired.  

5. Digital Support – Provides digital & technical support and training to employees.  Also provides support using excellent customer service skills. Ability to adapt to change and learn quickly in a highly dynamic environment. Qualified applicants must be PC literate with a good working knowledge of Microsoft Office, Outlook, and Windows 10. Experience with hosted productivity and communications applications, including Google, Airtable, and Adobe.  Knowledge of Android mobile phone systems.

6.  Election Support – Review, proofread, and translate voting materials from English to one of the following languages: Chinese, Khmer, Korean, Spanish, Punjabi, Tagalog, or Vietnamese.  Qualified applicants MUST have the ability to read, write AND speak English and be fluent in any of the following languages: Chinese, Khmer, Korean, Spanish, Punjabi, Tagalog, or Vietnamese. Additional skills needed include data entry, customer service, multi-task in a fast-paced work environment and ability to handle heavy phone volume. Note: This role is eligible for bilingual pay.

7. Openers – Extract vote by mail ballots, sort and file. Qualified applicants must have an attention to detail for numerical filing and the ability to sit for long periods of time. Role requires some lifting. Must have a valid CA driver license and be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations.

8. Outreach Event Coordinators – Travels to various locations throughout the county to perform outreach functions including voter registration, education on voting equipment and the recruitment of poll workers.  Qualified applicants must have a valid CA Driver's License. Proficient customer and telemarketing service experience as well as clerical and teaching experience.

9. Recruiters – Recruit and assess bilingual poll worker applicants and participate in outreach events. Qualified applicants must have strong customer service, recruitment, telemarketing and data entry experience. Bilingual candidates fluent in English AND one of the following languages: Chinese, Khmer, Korean, Punjabi, Spanish, Tagalog, and Vietnamese, are highly desirable.

10. Vote by Mail (VBM) Processors – Process voted ballots (auditing, sorting, filing and milling) and ballot delivery. Qualified applicants must have an attention to detail for numerical filing, ability to multi-task, ability to lift a minimum of 30 pounds and stand for long periods of time. Must have a valid CA driver license and must be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations.

11. Vote Count Room (VCR) – Responsible for scanning test ballots, proofing and filing reports. Prepare voted ballots (staging, batching, scanning, boxing and filing).  Qualified applicants must have an attention to detail for numerical filing, ability to lift a minimum of 30 pounds, perform manual labor and stand for long periods of time. Must have a valid CA driver license. Must be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations.

Individuals selected for the following assignments are typically assigned to the Registrar of Voters Warehouse location:

1. Warehouse – Prepare, dispatch and distribute voting equipment, polling place supplies and Election Day emergency equipment. Provide support for equipment/supplies.  Qualified applicants must have the ability to perform manual labor, lift 50 pounds and stand for long periods of time. Must have attention to detail, customer service and general clerical experience.  Basic computer skills preferred.  Must have a valid CA Driver License. Must be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations.

2. Warehouse/Forklift Operator – Prepare, dispatch and distribute voting equipment, polling place supplies and Election Day emergency equipment. Provide support for equipment/supplies. Operate a Sit Down and Stand Up Forklift.  Qualified applicants must have the ability to perform manual labor, lift 50 pounds and stand for long periods of time. Must have attention to detail, customer service and general clerical experience.  Basic computer skills preferred.  Must have a valid CA driver license and must be able to drive County vehicles (VAN/SUV/CAR) to various Alameda County locations. Certified to drive a Sit Down and Stand up Forklift.

3. Classroom Assistant – Responsible for delivering and set up/take down of classroom equipment/materials and assisting Classroom Instructors during Poll Worker classes. Qualified applicants must possess excellent customer service skills, strong data entry skills, the ability to multi-task and have a strong attention to detail. Basic computer knowledge is preferable. Qualified applicants must have the ability to perform manual labor, lift 50 pounds and stand for long periods of time.  Local travel is required for this position. Candidates must have a valid CA Driver License and their own transportation. Class A Driver License is preferred but not required. Bilingual candidates fluent in English AND one of the following languages: Chinese, Khmer, Korean, Punjabi, Spanish, Tagalog, and Vietnamese, are desired.

4. Classroom Instructor Instructors are responsible for conducting the training for all Election Day Poll Workers.  Incumbents will be required to learn and then teach Polling Place procedures and equipment to Poll workers.  This position also requires incumbents to follow the teaching guidelines of the Registrar of Voters and adhere to all requirements of the California Elections Code, the California Secretary of State and the Department of Justice's laws/requirements. Some experience in teaching, conducting training programs, or giving instructions in a group setting is highly desirable. Qualified applicants must be able to read, write and speak fluently in English, possess excellent customer service skills, strong data entry skills, the ability to multi-task and have a strong attention to detail. Basic computer knowledge is preferable. Qualified applicants must have the ability to perform manual labor, lift 50 pounds and stand for long periods of time.  Local travel is required for this position. Candidates must have a valid CA Driver License and their own transportation. Bilingual candidates fluent in English AND one of the following languages: Chinese, Punjabi, Spanish, Tagalog, and Vietnamese, are desired.

MINIMUM QUALIFICATIONS

In order to be considered for any of the Registrar of Voters assignments, applicants must meet the 2 minimum qualifications outlined below:

 

1. The equivalent of 6 months full-time clerical and/or warehouse experience AND;

2. A schedule that allows for complete availability to work overtime and be available to work weekdays, weeknights, weekends and holidays.  

 

Some assignments may require:

• Valid Driver’s License

• Reliable vehicle to use

• Typing minimum (e.g., minimum 40 Words per Minute) 

• The ability to read, write and speak fluently in English and any one of the following languages: Chinese, Khmer, Korean,    Spanish, Punjabi, Tagalog or Vietnamese 

• Lifting minimum (e.g., ability to lift 50 lbs.)

• Forklift Operator Certification

Selection Plan

Those candidates who possess the minimum requirements will be scheduled, via email, for a computer-based skills assessment and informal interview with the Human Resource Services - TAP Unit. Candidates will be evaluated based on their relevant work experience, assessment scores and confirmed availability.

Qualified Candidates will then be scheduled for an interview, situational exercise and language assessment, if applicable, with the Registrar of Voters (ROV) Department. If selected, ROV will place candidates in the role they deem are most needed and best suited for the candidate. 

Alameda County Human Resource Services Department will make reasonable efforts in the selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the TAP Unit via email before you attend any assessment. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes. For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs.

BENEFITS

TAP employees may become eligible for medical and dental benefits upon the completion of a specified number of hours.  Additional benefits may be effective upon hire. Please see Employee Benefits Center for more information.

ADDITIONAL INFORMATION:

DISASTER SERVICE WORKER: All government employees are disaster service workers as defined by California Government Code Section 3100. In addition to everyday duties, employees have the added responsibility of helping throughout any disaster.

DMV EMPLOYER PULL NOTICE PROGRAM: All county employees who drive on county business are required to enroll in the California Department of Motor Vehicles Employer Pull Notice Program to promote driver safety. Employees’ driver record reports will be released to the County Safety Officer in Risk Management to ensure that employees have valid driver’s licenses and are eligible to drive on county business.

BACKGROUND INVESTIGATION: An applicant’s previous employment may be investigated.  Results of this investigation may be cause for disqualification. Also, all convictions will be reviewed and may result in a request for additional information or termination of employment. A conviction record will not necessarily disqualify an applicant from employment.  Each case will be given individual consideration, based on job-relatedness.Alameda County is an Equal Opportunity/Affirmative Action employer. Women, ethnic and racial minorities and persons with disabilities are encouraged to apply. Applicants will be considered without regard to their race, color, religion, sex national origin, age, disability, sexual orientation, or any other non-job-related factor.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add *@acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

 

  TAP Program, Human Resource Services Department

Carla Ortiz / Varthana Heang - HR Technicians

Please email: tapaps@acgov.org

Alameda County is an Equal Opportunity Employer



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.