Tuesday, July 23, 2019

Capital Programs Manager

Recruitment #19-2218-01

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. A properly completed Supplemental Questionnaire must be submitted with each application.

Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Postmarks are not accepted. Applications will only be accepted on-line.

*Ralph Andersen & Associates is soliciting qualified candidates on behalf of Alameda County and this recruitment is being conducted pursuant to the Alameda County Civil Service Commission rules. Interested candidates should apply by August 5, 2019.

Electronic submittals are strongly preferred to Ralph Andersen & Associates at apply@ralphandersen.com and should include a compelling cover letter, and a comprehensive resume. Upon submission to Ralph Andersen & Associates, candidates will be instructed to immediately complete an online application with Alameda County to complete the process.

DESCRIPTION

The Opportunity
The next Capital Programs Manager of the Alameda County General Services Agency will have the opportunity to oversee the capital improvement of an impressive and growing portfolio of facilities in one of the most desirable locations in the United States. Alameda County is ideally located a short distance from San Francisco and both the Silicon and Napa Valleys. An interesting professional challenge and a desirable location await the selected candidate.

The Community
Located on the eastern side of the San Francisco Bay, Alameda County and the surrounding area are commonly known as the East Bay. It has been one the fastest growing group of communities for more than two decades. Alameda County is popular because of its desirable location, incredible diversity, ideal climate, broad economic base, plus its range of available housing and business opportunities. Alameda County is one of the most culturally and ethnically diverse regions in the country offering a rich array of social, educational, and recreational activities, including the Oakland Museum, Chabot Space and Science Center, Oakland East Bay Symphony, and Livermore and Tri-Valley Wine Country. The University of California, Berkeley and California State University, East Bay are two of several distinguished academic institutions in Northern California.

The County of Alameda
Alameda County has a population of over 1.6 million residents making it the second largest county in the Bay Area and the seventh largest in the State. The County encompasses 14 cities, as well as 6 unincorporated communities and rural areas that span a total of 738 square miles.

The County operates under a charter form of government and is governed by a five-member Board of Supervisors. The Board is responsible for setting policy, overseeing all County operations, approving the organization’s annual budget, and representing the County in a number of areas including its special districts and regional agencies. The Board-appointed County Administrator leads a team of department heads who work collaboratively to carry out County programs and initiatives.

Alameda County employs over 9,700 employees working in over 20 different agencies and departments and has a balanced $3.2 billion budget for FY 2018-19. The County provides a full spectrum of services, including general government and internal services, health care, social services, public works, criminal justice, and other public safety services.

The Agency and Department
Alameda County General Services Agency (GSA) delivers a host of logistical support services to County agencies and partners, from the maintenance of facilities and County fleet to energy and environmental management services, capital project management, procurement services, and clean commute and recycling programs. The GSA Community strives not only to provide these services but to also facilitate collaborative and innovative approaches in its efforts.

While the GSA Community largely focuses on providing support services for Alameda County departments and other public agencies, the work has a direct impact on the communities. GSA builds structures such as libraries and youth centers that transform communities, provides opportunities for local businesses, and works towards ensuring that County work practices minimize negative impacts to the environment. GSA employees take great pride in their work and strive to provide the highest-quality service.

Capital Programs is responsible for all capital improvements, including design and construction of County buildings and facilities, managing the County’s energy and environmental programs, including the utility budget, and providing hazardous materials management and environmental compliance services.

Design and Construction: Directly manages and implements new and existing building projects including, but not limited to, healthcare facilities, administration complexes, jails, fire stations, parking garages, courts, and recreational facilities for County agencies. Responsible for all capital improvements, provides sustainable programming, design and project management that are efficient, creative, and valuable to our clients.

Our Mission is to provide Alameda County with quality and innovative logistical support.

Our Vision is to be valued as a world-class provider of GSA services.

The Position
Reporting to the Deputy Director of Capital Programs, the Capital Programs Manager oversees the Design and Construction Division. Reporting to the Capital Programs Manager are professional project management staff with varying levels of experience. The Capital Programs Manager is responsible for the overall coordination and direction of the staff’s work in the programming, planning, design, and construction of building construction and modification projects. Key responsibilities include:

  • Provide leadership and administrative policy direction to the Design and Construction Division;
  • Establish and monitor performance goals and key performance indicators for the division, and report progress to the Deputy Director of Capital Programs;
  • Ensure compliance with applicable federal, state, and local regulations, codes and ordinances, including the California Environmental Quality Act, County Green Building ordinance, energy conservation goals, and hazardous materials measures;
  • Negotiate construction and professional service contracts and ensure compliance with County requirements;
  • Advise other County agencies and departments on issues of architectural, construction management, and administrative significance;
  • Manage preparation and execution of program budgets and schedules and ensure program budgets and schedules are adhering to contract requirements.; and
  • Participate in strategic planning for the Design and Construction Division and represent the GSA at a variety of meetings.

Challenges and Opportunities

Major initiatives and challenges facing the new Capital Programs Manager include:

  • Development of and adherence to the Real Estate Master Plan for Alameda County and the Facilities Condition Assessment. These two County initiatives are critical in setting the course for the next 10-15 years of capital investment in the County’s facilities.
  • Contribute to the delivery of the Capital Improvement Program, which is over $1 billion in Capital Construction.
  • Oversee highly visible projects in the East Bay and collaborate with Alameda County leadership.
  • Lead the transformation of the Design and Construction Division, including process improvement and organizational changes, to increase efficiency and communication.

 The Ideal Candidate
Alameda County General Services Agency is seeking a strong, innovative, and strategic leader to develop and execute capital programs related to the County’s facilities. The selected candidate must be comfortable working in a highly political environment and is expected to have strong political acumen and sensitivity. Additionally, the ideal candidate should embody the following characteristics, experience, and qualifications:

  • Develop working relationships and partnerships; establish credibility and trust with staff and stakeholders.
  • Build a strong culture of service and accountability within the GSA and to the departments it serves.
  • Ability to communicate clearly and concisely in an influential and persuasive manner.
  • Creative leader with a proven track record of successfully developing and executing complex capital programs.
  • Ability to interact effectively with all levels of the organization and work with a diverse population, as well as be able to promote diversity and inclusion in a multicultural environment.

 To view the complete recruitment brochure click here.

Capital Programs Manager Recruitment Brochure

MINIMUM QUALIFICATIONS

EITHER I

Education:

Possession of a bachelor’s degree in architecture, or an engineering discipline closely related to the design and construction of capital projects, including but not limited to civil, structural, mechanical or electrical engineering, from a four or five-year accredited college or university degree program.

AND

Experience:

The equivalent of seven years of increasingly responsible full-time professional experience
in the field of building design and/or construction management, including five years of supervisory or project management experience and staff management/team leadership experience on major high-cost building projects. Public agency experience is preferred.

OR II

Education:

Possession of a bachelor’s degree in architecture or architectural engineering or an engineering discipline closely related to the design and construction of capital projects, including but not limited to civil, structural, mechanical or electrical engineering from a four
or five-year accredited college or university degree program.

AND

Experience:

The equivalent of five years experience as an Architect, Senior Project Manager, GSA, Project Manager, GSA or comparable position in the Alameda County service, including experience in program administration, staff/team leadership and supervision, budget and cost control.

Completion of the Alameda County Management Academy “Management and Supervision Certificate Program” may substitute for six (6) months of the required qualifying experience.

 

Certification/Professional License:

Possession of a valid license as an architect issued by the State of California Architects Board or as an engineer (including but not limited to civil, structural, mechanical or electrical engineering) issued by the State of California Board for Professional Engineers and Land Surveyors is desirable.

 

License:

Possession of a valid California State Motor Vehicle Operator’s License.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

  • Federal, state and local building codes, laws and standards pertaining to public building projects.
  • Design and construction project management and contract administration principles, methods, tools and techniques.
  • General principles and practices of modern architectural methods.
  • Methods and principles of solving architectural design and construction problems.
  • General principles and practices employed in the professional engineering disciplines.
  • Hazardous materials issues.
  • Principles and practices of project analysis, cost estimating, value engineering and scheduling.
  • Management techniques, including contract administration and compliance, necessary to completely implement capital building projects.
  • Budgeting principles and practices and cost control techniques.
  • Principles and practices of personnel supervision, leadership and staff management.
  • Computer technology and management information systems, including Computer- Assisted Design (CAD).

Ability to:

  • Communicate clearly and concisely orally and in writing.
  • Make decisions.
  • Analyze and solve problems.
  • Plan and organize.
  • Provide leadership.
  • Perform budget analysis.
  • Exhibit interpersonal sensitivity.
  • Be a team player
  • Remain flexible and has adaptability.
  • Persuade, influence and negotiate in order to build consensus across groups within and outside department.
  • Effectively and simultaneously manage multiple projects.
  • Coordinate and manage multiple projects.

EXAMINATION COMPONENTS

THE EXAMINATION WILL CONSIST OF the following steps:
1) A review of candidates' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.
2) Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process; review of candidates’ work experience and background to select the best qualified applicants to continue in the process which may involve an interview with Ralph Andersen & Associates.
3) An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises.

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.

*Ralph Andersen & Associates is soliciting qualified candidates on behalf of Alameda County and this recruitment is being conducted pursuant to the Alameda County Civil Service Commission rules. Interested candidates should apply by August 5, 2019. Electronic submittals are strongly preferred to Ralph Andersen & Associates at apply@ralphandersen.com and should include a compelling cover letter, and a comprehensive resume. Upon submission to Ralph Andersen & Associates, candidates will be instructed to immediately complete an online application with Alameda County to complete the process.

We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work. To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Selection Plan

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE SELECTION PLAN

Deadline for Filing:

August 5, 2019

Review of Applications for Minimum Qualifications:

August 12, 2019

Review of Applications for Best Qualified:

August 30, 2019

Oral Examination:

Week of September 9, 2019

*WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN*

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Catastrophic Sick Leave
  • Employee Mortgage Loan Program
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

Conclusion

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page.

Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

Sam Gee, Human Resources Division Manager
Human Resource Services Department, County of Alameda
510-267-9492

Alameda County is an Equal Opportunity Employer



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