Wednesday, October 21, 2020

Deputy Director, General Services Agency (Capital Programs)

Recruitment #20-0194-01

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION.  The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended.  

Application and Supplemental Questionnaire:  A properly completed Supplemental Questionnaire must be submitted with each application.  Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Failure to submit the Application or Supplemental Questionnaire will result in disqualification.

Applications and Supplemental Questionnaire will only be accepted on-line.

DESCRIPTION

THE AGENCY
Alameda County General Services Agency (GSA) delivers a host of logistical support services to County agencies and partners from maintenance of facilities and County fleet to energy and environmental management services, capital project management, procurement services, and clean commute and recycling programs. The GSA Community strives not only to provide these services but to also facilitate collaborative and innovative approaches in its efforts. While the GSA Community largely focuses on support services for Alameda County departments and other public agencies, the work has a direct impact on the communities. GSA builds structures such as libraries and youth centers that transform communities, provides opportunities for local businesses, and works towards ensuring that County work practices minimize negative impacts to the environment. GSA employees take great pride in their work and strive to provide the highest-quality service.

THE POSITION
Under administrative direction, to plan, organize, coordinate, and direct the operation of the Capital Programs (CP) of the General Services Agency. The Deputy Director for CP is responsible for design and construction services and related professional engineering and architectural services for all County buildings and building systems. The Deputy Director for CP may oversee various programs and services (e.g., energy programs, environmental programs, and property and salvage). Key responsibilities include:

  • Provide leadership and administrative policy direction to the Capital Programs Division
  • Analyze operations to determine cost effectiveness, maintain standards, and improve operations
  • Facilitate strategic and operational planning for the division and strategic Master Facility Planning
  • Develop and evaluate policies, procedures, initiatives, goals, and objectives
  • Oversee the performance of construction contractors and consultants
  • Prepare and administer the division’s budget
  • Oversee the preparation of Board letters, reports, and presentations
  • Make presentations and represent the Agency before the Board and community groups

Please CLICK HERE for the full job description.

THE IDEAL CANDIDATE

Alameda County General Services Agency is seeking a strong, innovative, and strategic leader to provide cost-effective and timely management of capital program services. The incumbent must have strong political acumen and sensitivity, and embody the following experience and qualifications: 

• Collaborative leader who inspires trust, empowers others, and fosters a teamwork environment
• Able to lead change management
• Ethical and trustworthy
• Strong project management skills, including track record of keeping projects on schedule and within budget
• Familiarity of social contracting programs
• Strong analytical and problem-solving skills
• Interact effectively with all levels of the organization and work with a diverse population
• Communicate clearly and concisely with credibility and confidence, both written and oral
• Able to identify and resolve complex and sensitive issues with diplomacy and tact
• Able to promote diversity and inclusion in a multicultural environment

 

MINIMUM QUALIFICATIONS

EITHER I 
Experience:

Deputy Director, Capital Programs 
The equivalent of five (5) years of full-time experience in the class of Design and Construction Manager, Sustainability Program Manager, Energy Program Manager or Environmental Program Manager.
Or II 
Education
Possession of a bachelor’s degree from an accredited college or university in public administration, business administration, accounting, finance, marketing, economics, or in a related field.
AND
Experience:

Deputy Director, Capital Programs 
The equivalent of eight (8) years full-time  professional-level supervisory and administrative experience, including budget preparation; program management; and directing the design, construction, installation, or maintenance of a large variety of commercial and institutional facilities involving energy efficiency equipment, multi-faceted environmental risk assessment, or complex remediation issues.

Substitution:

Certificate:
Completion of the Alameda County Management Academy “Management and Supervision Certificate Program” may be substituted for six (6) months of the required experience in either pattern I or II above.

Education
Possession of a master’s degree from an accredited college or university may be substituted for two (2) years of the required experience in pattern II above. 

License:
All candidates must possess a valid California Motor Vehicle Operator's license. 

Special Requirement: In addition to meeting the minimum qualifications, this position requires applicants to also possess the following position Specialty Designation Criteria:

  • Current certification as a Registered Professional Engineer in the State of California in either Civil, Electrical, or
  • Mechanical Engineering; or Current certification as a Registered Architect in the State of California; or
  • Certification as a Registered Environmental Assessor in the State of California; or
  • Master’s degree and 8 years of design and construction project management experience.

NOTE:  The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

The most suitably qualified candidates will possess the following competencies: 

Knowledge of:  

  • Principles of organizational management
  • Human Resources management
  • Project management    
  • Strategic planning
  • Principles of effective supervision
  • Fiscal and budgetary policies
  • Effective public relations and governmental policies
  • Basic engineering disciplines (electrical, mechanical, HVAC, chemical, civil, industrial)
  • Buildings systems and management
  • Building safety and security practices
  • Applicable building codes and standards
  • California public contract code
  • Applicable governmental regulatory requirements
  • Communication technology
  • Procurement principles and practices
  • Energy management principles and practices
  • Environmental issues, risk assessment, mitigation techniques
  • Facility design and construction
  • Contract development

Ability to:

  • Communicate effectively orally and in writing 
  • Make sound decisions
  • Analyze and solve problems
  • Plan and organize
  • Analyze budgets
  • Manage and control
  • Lead
  • Demonstrate interpersonal sensitivity
  • Be flexible
  • Adapt to stress
  • Negotiate
  • Provide customer service
  • Be results oriented

EXAMINATION COMPONENTS

THE EXAMINATION WILL CONSIST OF THE FOLLOWING STEPS:
1) A review of candidates' applications and supplemental questionnaires to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.
2) A review of candidates’ supplemental questionnaires to select the best-qualified applicants to continue in the process.
3) An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises.  

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.
**WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED EXAMINATION STEPS.**
Alameda County utilizes a Civil Service Selection System founded on merit.  Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position.  Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position.  Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Selection Plan

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

 

TENTATIVE SELECTION PLAN

 

Deadline for Filing:

5:00 PM, Monday, October 19, 2020

Review of Applications and supplemental questionnaires for Minimum Qualifications:

October 26, 2020

Review of Supplemental Questionnaires for Best Qualified: November 16, 2020

Oral Interviews*:

Week of December 7, 2020

 


*The combined oral examination/hiring interview, in addition to establishing an eligibility list, may serve as the final selection interview for vacancies in this classification.


***WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN***

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Catastrophic Sick Leave
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Notices will be sent from Noreply@jobaps.com.  Please add @jobaps.com, @acgov.org and Noreply@jobaps.com as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page and clicking on the link 'last notice sent' for the respective recruitment.

Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email boxNoreply@jobaps.com are routed to an unmonitored mailbox. All notices are generated through an automated email notification system. Replies to the email box are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

Irene Lu | Human Resources Analyst
Human Resource Services, County of Alameda
(510) 272-6469 | irene.lu@acgov.org
www.acgov.org/hrs

Alameda County has a diverse workforce, that is representative of the communities we serve, and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.