Friday, April 10, 2020

Financial Services Director, HCSA

Recruitment #20-0225-01

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION.  The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended.

Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Failure to submit the Supplemental Questionnaire will result in disqualification.

Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing.

APPLICATIONS WILL ONLY BE ACCEPTED ON-LINE.

Please click here for the Financial Services Director, HCSA Recruitment Brochure.

DESCRIPTION

THE COUNTY

Alameda County, located on the east side of San Francisco Bay, is California's seventh-largest county. The County employs 9,700 full-time employees and operates on an annual budget of $3.4 billion. Oakland, the County seat, is California's eighth largest city. One and a half million people call Alameda County home and live in a variety of incorporated cities, unincorporated communities and rural areas. As a major urban county, Alameda provides a full range of services to its citizens. The County is a blend of culturally and ethnically diverse communities, and its mixture of cosmopolitan and suburban areas provides the perfect environment for families and their active lifestyles. The County offers extensive cultural resources, countless recreational opportunities and an array of fine public and private colleges and universities.

THE HEALTH CARE SERVICES AGENCY

Alameda County's Health Services Program is administered by the Health Care Services Agency and includes the following program areas: Behavioral Health Care, Public Health, Environmental Health, and Agency Administration/Indigent Health. The ultimate mission of the Health Care Services Agency is to provide fully integrated health care services through a comprehensive network of public and private partnerships that ensure optimal health and well-being and respect the diversity of all residents. Health Care Services Agency currently has multiple career opportunities for experienced professionals to become part of a service delivery team dedicated to the optimal health and well-being of Alameda County residents.

THE POSITION

 

Under direction of the Health Care Services Agency Director, to plan, organize, direct and monitor the financial and administrative operations and services for the Health Care Services Agency; oversee all aspects of the Agency’s finan-cial operations including accounting, budget development, financial forecasting and financial audits, contracts and procurement, claims and revenue generating operations and facilities management; participate as a member of the Agency’s executive team and serve as liaison to other County departments, contractors/providers and community-based organizations; supervise four divisions of fiscal and administrative professional and paraprofessional staff; and do other related work as required.

*The eligible list resulting from this examination process may be used as an alternate list to fill equivalently-leveled classifications within Alameda County.

 

THE IDEAL CANDIDATE

 

In addition to the minimum qualifications stated below, successful candidates will have a proven background in financial leadership and budget development within a large organization. The ideal candidate will have extensive experience managing grants and complex funding streams, contract negotiation and administration, public financial and policy analysis, demonstrated experience in governmental budgeting as well as strong analytical, written and oral communication skills and have a track record of being:

 Technically adept having achieved a thorough knowledge of financial operations in a public sector health care setting.

 

A visionary who is capable of identifying, understanding and forecasting how external issues (e.g., economic, political, social and health care trends) may impact work and who is able to motivate and inspire others by providing effective leadership.

 

A collaborative strategic partner who actively engages with other agencies and departments to meet overall countywide needs while leveraging financial and other resources to maximize results and achieve positive out-comes.

 

An active and engaged manager with strong operational and personnel management skills.

 

A leader with heightened business acumen able to build a strong organization that delivers results while exem-plifying the use of resources wisely, responsibly, effectively, and efficiently.

 

Flexible and adept at managing effectiveness of self and others when experiencing and leading change within new structures, processes, requirements, or cultures.

 

Capable of making a positive impact on others by exuding an air of confidence, creating good first impressions, professionally commanding attention, and earning professional trust and respect of others.

 

An effective communicator with excellent interpersonal skills focused on building an environment where di-verse, multidisciplinary teams can work together to enhance the delivery of services for Alameda County communities.

 

Major Job Functions:

§ Administers the Agency’s financial operations, budget, accounting, contracts administration, and revenue generation activities.

§ Oversee the coordination of the development and implementation of financial goals, objectives, policies, procedures, and priorities for the Agency.

§ Reviews and makes recommendations on budget policies and fiscal control activities; gathers and analyzes data and statistics such as operational costs; prepares financial statements, reports, summaries, charts, and related materials for management use, and prepares fiscal and statistical data for reports to various agencies.

§ Manages the preparation of all intra-Agency and departmental program budgets; reviews, analyzes and recommends priorities and alternatives for budget requests.

§ Directs the budgetary and fiscal control programs and the preparation of the Agency budget.

§ Works closely with departmental finance liaisons to streamline financial reporting and create consistent fiscal and accounting practices and procedures.

§ Monitors all Agency fiscal policies and practices to ensure compliance with federal, state, and local regulations and legislation.

§ Participates as a member of the Agency’s executive team and works as a liaison with other County departments, contractors/providers, and community-based organizations, and other key stakeholders.
 

§ Supervises staff through subordinate staff that is responsible for contract negotiations and compliance monitoring; reviews RFP's and coordinates bid evaluation and award process with appropriate county agencies; coordinates maintenance of appropriate record-keeping documents for contracts and grants.

 

 

Please CLICK HERE for a detailed listing of Financial Services Director, HCSA duties and essential competency requirements.

MINIMUM QUALIFICATIONS

Education

Possession of a Bachelor’s degree from an accredited college or university in accounting, finance, business or public administration, or a closely related field. A Master’s degree is desirable. (Additional experience as listed in pattern II may be substituted for the Bachelor’s degree requirement on a year-for-year basis.)

AND EITHER I
Experience

The equivalent of two years as an Administrative/Financial Services Manager in Alameda County classified service (non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)


OR II
Experience

The equivalent of four years of full time and progressively responsible experience in a management capacity which included a combination of direct experience in fiscal and budgetary oversight, contracts administration, accounting, and revenue generation. At least two years of the required experience must include the supervision of professional and paraprofessional staff.

OR III

Experience

A combination of training, education and experience that is equivalent to one of the patterns listed above that will provide the required knowledge and abilities.

NOTE: The Civil Service Commission may modify the above minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

The most suitably qualified candidates will possess the following competencies:

Knowledge of:

• The principles and methods of budget preparation, accounting, including line item budgeting, systems and current trends in health or welfare fiscal operations, including legislation and state memoranda influencing state to county allocation formulas.
• Public administration principles and practices, including strategic planning, fiscal administration and control, and administrative organization
• Federal, state, and County laws
• Management principles and practices including employee supervision.
• Practices and techniques of financial analysis.
• Computer applications related to financial analysis and accounting.

Ability to:

• Provide leadership to the planning, organization and direction of the budgeting process of the Agency.
• Plan, supervise, review and evaluate the work of others either directly or through subordinate supervision. • Represent the department and the County in meetings with others.
• Write and speak effectively, including the ability to write complex technical reports and conduct effective meetings.
• Direct technical accounting functions within a large department.
• Perform cost/benefit analyses.
• Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions.

EXAMINATION COMPONENTS

The examination will consist of the following steps:

1) A review of candidates' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.

2) A review of candidates’ Supplemental Questionnaires to select the best qualified applicants to continue in the process.

3) An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises.

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.

We reserve the right to make changes to the announced examination components.

Alameda County utilizes a Civil Service Selection System founded on merit.  Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position.  Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position.  Other recruitments many be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Selection Plan

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

 

TENTATIVE SELECTION PLAN

Deadline for Filing:

Monday, February 3, 2020 

Review of Applications for Minimum Qualifications:

February 10, 2020 

Review of Supplemental Questionnaires for Best Qualified:

February 28, 2020 

Oral Examination*:

March 16, 2020 

*If designated as a combined oral examination/hiring interview, in addition to establishing an eligibility list, the oral interviews may serve as the final selection interview for vacancies in this classification.

WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

  • Medical – HMO & PPO Plans
  • Dental – HMO & PPO Plans
  • Vision or Vision Reimbursement
  • Share the Savings
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage for eligible employees)
  • Accidental Death and Dismemberment Insurance 
  • County Allowance Credit
  • Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
  • Short-Term Disability Insurance
  • Long-Term Disability Insurance
  • Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
  • Employee Assistance Program

For your Financial Future

  • Retirement Plan - (Defined Benefit Pension Plan)
  • Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

  • 11 paid holidays
  • Floating Holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Catastrophic Sick Leave
  • Group Auto/Home Insurance
  • Pet Insurance
  • Commuter Benefits Program
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the 'My applications' button on the Current Job Openings page.

Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received, or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the bulletin for the recruitment for which you have applied.

 

Nicole Lewis-Bolton | HR Analyst II
Human Resource Services, County of Alameda
510-272-6468 or email Nicole.Lewis-Bolton@acgov.org
www.acgov.org/hrs

 

Alameda County has a diverse workforce, that is representative of the communities we serve, and is proud to be an equal opportunity employer. All aspects of employment are based on merit, competence, performance and business need. Alameda County does not discriminate in employment on the basis of, race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors protected under federal, state and local law. Alameda County celebrates diversity and is committed to creating an inclusive, and welcoming workplace environment.